Project Information

Bid Title

IFB 027-003 Delivery of Lubricating Oil for VRE Locomotives

Issuing Agency

Virginia Railway Express

Location

Virginia

Published Date

Sep 25, 2026

Closing Date

Oct 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 027-003

Original Source

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Bid Documents

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Project Description

INVITATION FOR BIDS (IFB) No. 027-003

DELIVERY OF LUBRICATING OIL FOR VRE LOCOMOTIVES

The purpose of this Invitation for Bids (IFB) is to establish a Contract with one (1) qualified and experienced Contractor to deliver locomotive lubricating oil and other railroad lubricating products to VRE’s Maintenance and Storage Facilities (MSF) located in Bristow, Virginia and Fredericksburg, Virginia. The specific products required by VRE are Main Engine Lubricating Oil, Locomotive Head End Power (HEP) Engine Lubricating Oil, Traction Motor Support Bearing Oil, and Air Compressor Lubricating Oil.

Bids will be considered from qualified and experienced companies who are regularly established in the business of providing lubricating oil products and in the judgment of VRE are financially responsible.

Please be advised that it is your responsibility to monitor this site for any addenda.  Failure to submit signed addenda may be grounds to declare your Bid non-responsive.

Bids are due October 8, 2026, at 2:00 P.M. ET.

Inquiries regarding this Invitation for Bids should be directed to:

Monica McKenzie
Contracts Administrator - Construction
Virginia Railway Express
1500 King Street, Suite 202
Alexandria, VA  22314-2730
Telephone/Fax:  (703) 838-5428
Email: mmckenzie@vre.org

Kristin Nutter

Director of Purchasing and Contract Administration

Virginia Railway Express

1500 King Street, Suite 202

Alexandria, VA  22314-2730

Telephone/Fax:  (703) 838-5441

Email: knutter@vre.org

Invitation for Bids

• Posted September 25, 2026 IFB 027-003

Attachments

• Posted September 25, 2026 Attachment A - Scope of Work
• Posted September 25, 2026 Attachment B - Representations, Certifications and Other Statements of Bidders/Offerors
• Posted September 25, 2026 Attachment C - Bid Form Certification
• Posted September 25, 2026 Attachment C1 - Bid Form
• Posted September 25, 2026 Attachment D - Site Specific Safety Plan
• Posted September 25, 2026 Attachment E - VRE Safety and Security Guidelines

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Commodity Codes

• NAICS 324191Petroleum Lubricating Oil and Grease Manufacturing
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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