Project Information

Bid Title

Improvment To Printing State Map

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

May 7, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFI 32601-26004

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFI 32601-26004
Event Start - Response Due:	05/07/2026 05/21/2026
Event Name:	Improvment To Printing State Map
Last Updated:

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11-20-13 RFI

STATE OF TENNESSEE

TENNESSEE DEPARTMENT OF TOURIST DEVELOPMENT

REQUEST FOR INFORMATION

FOR

IMPROVEMENT TO PRINTING THE STATE MAP

RFI # 32601-26004

May 7, 2026

1. STATEMENT OF PURPOSE:

The State of Tennessee, Tennessee Department of Tourist Development issues this Request for

Information (“RFI”) for the purpose of improvement to printing the state map. We appreciate your

input and participation in this process.

2. BACKGROUND:

The Tennessee Department of Tourist Development (“TDTD”) is initiating a procurement process

for the printing of updated tourism maps. These maps are essential tools for promoting

Tennessee as a travel destination, providing visitors with accurate and accessible information

about attractions, landmarks, and travel routes across the state. Maps are distributed to various

locations across Tennessee, including Welcome Centers, Regional Offices, Convention and

Visitor’s Bureaus, Chambers of Commerce, and Rest Areas. This RFI includes a Word version of

the current specifications and requests that suppliers provide redlined edits for our review,

highlighting any changes needed to meet the new requirements.

The project involves printing maps with the following specifications:

Current Specifications:

The maps are designed with an accordion-fold format, which allows compact storage and easy

unfolding for travelers.

• Flat Size: 38 ½" x 18", plus 1/8-inch bleed on all four sides.

• Accordion fold with 11 panels, ten folds, and one right-angle fold.

• Finished size: 3 ½" x 9".

New Requirements:

The updated maps will require one-sided printing to enhance clarity and usability. This change

aims to improve the user experience by ensuring all relevant tourism information is displayed on a

single side of the map, making it easier for visitors to navigate and plan their trips.

Before initiating the Invitation for Bid, the State is seeking supplier feedback on the best way to

revise the current specifications to accommodate the new one-sided format and any additional

design or folding changes that may be needed. The State anticipates two upcoming print runs:

1

A run of 100,000 maps using the current size and fold; and

A run of 1 million maps using the newly proposed size and fold.

3. COMMUNICATIONS:

3.1. Please submit your response to this RFI to:

Kelly Johns| Procurement Director

Tennessee Tower, 13th Floor

312 Rosa L. Parks Ave., Nashville, TN 37243

(615) 306-3313 | Kelly.Johns@tn.gov

3.2. Please feel free to contact the Tennessee Department of Tourist Development with any

questions regarding this RFI. The main point of contact will be:

Kelly Johns| Procurement Director

Tennessee Tower, 13th Floor

312 Rosa L. Parks Ave., Nashville, TN 37243

(615) 306-3313 | Kelly.Johns@tn.gov

3.3. Please reference RFI # 32601-26004 with all communications to this RFI.

4. RFI SCHEDULE OF EVENTS:

EVENT

1. RFI Issued

2. RFI Response Deadline

TIME

DATE

(Central Time (all dates are State

Zone)

business days)

May 7, 2026

May 21, 2026

5. GENERAL INFORMATION:

5.1. Please note that responding to this RFI is not a prerequisite for responding to any future

solicitations related to this project and a response to this RFI will not create any contract

rights. Responses to this RFI will become property of the State.

5.2. The information gathered during this RFI is part of an ongoing procurement. In order to

prevent an unfair advantage among potential respondents, the RFI responses will not be

available until after the completion of evaluation of any responses, proposals, or bids

resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other

procurement method. In the event that the state chooses not to go further in the

procurement process and responses are never evaluated, the responses to the

procurement including the responses to the RFI, will be considered confidential by the

State.

5.3. The State will not pay for any costs associated with responding to this RFI.

6. INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the

following forms:

RFI #32601-26004

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:

2. RESPONDENT CONTACT PERSON:

Name, Title:

Address:

Phone Number:

Email:

3. BRIEF DESCRIPTION OF EXPERIENCE PROVIDING SIMILAR SCOPE OF

SERVICES/PRODUCTS

4. Using the Word version of the current specifications, provide redlined edits for our review,

highlighting any changes needed to meet the updated requirements laid out in the background

above.

5. If proposed edits require specialized equipment, please provide details of the equipment and

processes for handling oversized prints and special folding requirements.

6. What paper stocks do you recommend for this project? Please include available weights, finishes,

and any considerations related to durability, print quality, or foldability.

7. What processes do you use to ensure fold lines are properly scored to prevent tearing, cracking,

or other damage during handling and use?

8. Are there processes to ensure that fold lines are properly scored to prevent tearing or damage

during use?

9. Based on the State’s anticipated print runs, what production timeline should the State expect for a

project of this scale? Please include typical turnaround times as well as any factors that may

affect scheduling.

10. Are there any risks, constraints, or technical limitations the State should be aware of regarding

the proposed specifications or production methods? If so, please outline mitigation strategies.

11. Do you foresee any cost-saving opportunities or efficiency improvements the State could achieve

through alternative specifications, materials, or production processes?

COST INFORMATIONAL FORM

1. Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each,

etc.:

2. Describe the typical price range for similar services or goods. What is the typical industry standard

for billing for similar services or goods?

3. As supplier, what other cost considerations would need to be considered.

4. Are there any cost-saving recommendations that align with the project’s requirements? Are there

quantity price breaks offered?

ADDITIONAL CONSIDERATIONS

1. Please provide input on alternative approaches or additional things to consider that might benefit

the State:

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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