Project Information

Bid Title

Request for Proposals Collection Agency Services for Division of Code Compliance

Issuing Agency

City of Sanduskey

Location

Ohio

Published Date

Jan 2, 2026

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Request for Proposals Collection Agency Services for Division of Code Compliance	January 02, 2026 7:00 AM	January 26, 2026 4:00 PM

Attachment Preview

REQUEST FOR PROPOSALS

City of Sandusky

Collection Agency Services for the Division of Code Compliance

Issued by:

The City of Sandusky, Ohio

Issued:

Friday, January 2, 2026

Contact Person:

Craig Ward, Code Compliance Manager

Division of Code Compliance

240 Columbus Avenue

Sandusky, OH 44870

Phone: 419-627-5959

Fax: 419-627-5814

Email: cward@cityofsandusky.com

Proposals Due:

Monday, January 26, 2026, at 4:00pm

The City of Sandusky reserves the right to reject any or all Proposals, to waive

informalities, or to accept any Proposal which it deems most favorable to the

City of Sandusky

1

Table of Contents

Sections

Pages

I. Notice to Proposers ------------------------------------------------------------------------ 3

II. Instruction to Proposers ------------------------------------------------------------------ 4

III. Scope of Service & Specifications ------------------------------------------------------- 5

IV. Proposal Submittal and Format --------------------------------------------------------- 7

V. Proposal Evaluation Criteria ------------------------------------------------------------- 9

VI. Key Elements of a Proposer's Proposal Concerning Qualifications ----------------11

VII. Questionnaire----------------------------------------------------------------------------------12

VIII. Certification----------------------------------------------------------------------------------- 14

2

SECTION I. NOTICE TO PROPOSERS

LEGAL NOTICE

REQUEST FOR PROPOSALS

Proposals for the City of Sandusky “Collection Agency Services for the Division of Code

Compliance” must be received in the Division of Code Compliance office, 240 Columbus

Ave, Sandusky, OH 44870, to the attention of Craig Ward, no later than 4:00pm on

Monday, January 26, 2026.

Proposal packages shall be submitted with one original in sealed envelope labeled

“Collection Agency Services for the Division of Code Compliance”. These Proposals are

to be sent or delivered to:

Craig Ward

c/o Division of Code Compliance

240 Columbus Ave

Sandusky, OH 44870

Phone: 419-627-5959

cward@cityofsandusky.com

Correspondence shall include contact name, address, telephone, fax, and email

information.

Copies for the Request for Proposals (RFP) can be downloaded from the City of Sandusky’s

website at www.cityofsandusky.com, or if you prefer a hard copy, please contact Melissa

Vassallo at mvassallo@cityofsandusky.com or 419-627-5932.

All questions must be submitted to Craig Ward in writing via email at

cward@cityofsandusky.com no later than 8:00am on Friday, January 23, 2026. Any

questions submitted and answers thereto, clarifications or Request for Proposals

amendments shall be distributed to those parties that requested or have been sent an

original RFP.

All proposals must be received on time and in full compliance with the instructions

contained in the RFP. The City of Sandusky reserves the right to reject any and all

Proposals, and to withdraw this solicitation at any time.

The City of Sandusky reserves the right to waive any informalities or irregularities in any

of the Proposals received and to award to the offeror whose proposal best meet the

needs of the City of Sandusky.

Please publish on: January 2 & 16, 2026

Approved by:

John Orzech, City Manager

3

SECTION II. INSTRUCTION TO PROPOSER

This Request for Proposals is being issued by the City of Sandusky. Primary contact for all

communications regarding the Request for Proposals shall be directed to Craig Ward,

Code Compliance Manager, at 419-627-5959 or cward@cityofsandusky.com.

Request for Proposals will be published as a legal notice in the Sandusky Register and will

be available on the City of Sandusky’s website at www.cityofsandusky.com or upon

request by email. To request the RFP by email, call or email, Project Coordinator, Melissa

Vassallo, at 419-627-5932 or mvassallo@cityofsandusky.com.

Sealed Proposals will be received by the City of Sandusky, Division of Code Compliance

Office, 240 Columbus Avenue, Sandusky, Ohio 44870, until 4:00pm on January 26, 2026.

Proposer bears total responsibility for ensuring their Proposal is complete and arrives on

time.

Proposals received by fax or email will not be considered.

Proposers shall comply with each and every requirement of this RFP to be considered

responsive.

A selection committee will review and analyze each Proposal.

The City of Sandusky reserves the right to reject any or all Proposals, to waive

informalities, or to accept any Proposal which it deems most favorable to the City of

Sandusky.

4

SECTION III. SCOPE OF SERVICES AND SPECIFICATIONS

Contract Term

The term of the contract shall be for one (1) year, with two (2) one (1) year renewal

options for the City of Sandusky to retain services, commencing at 8:00am on Tuesday,

March 2, 2026.

Management and Operations

The successful proposer shall be encouraged to recommend changes and improvements

in the scope and manner of operations set forth in the specifications. The implementation

of any proposed changes or variations shall not become effective until after the contract

has been negotiated and approved by the Sandusky City Commission.

Background Check

The successful proposer shall be required to execute the proper authorization allowing

the City to perform a complete criminal background check and credit history.

Scope of Work

Division of Code Compliance

Pursuant to the Environmental Health Housing Code of the City of Sandusky, all long-term

rental units within the City limits must be registered with the Division of Code Compliance

and pay an annual rental registration fee of $100 for the first rental unit and $35 per each

additional rental unit owned. Short term rentals (transient rentals) pay an annual rental

registration of $500 per transient rental.

There are properties that are in violation of the Environmental Health Housing Code

and/or Transient Rental Registration Requirements. The properties in violation of the

Environmental Health Housing Code are assessed administrative penalties on a 3-tier

basis. If the violations are not corrected in the time provided by the Code Compliance

Officer, an administrative penalty is assessed to the owner or occupant up to $100. At

the second inspection, if the violations are not abated, an administrative penalty is

assessed up to $500 and the property is subject to mandatory semi-annual inspections,

which requires the property owner to pay inspection fees. At the third inspection, if the

violations are not abated, an administrative penalty is assessed up to $1,000 and the

owner or occupant are subject to criminal charges. Transient Rentals are assessed

administrative penalties on a 3-tier basis. If the violations are not corrected in the time

provided by the Code Compliance Officer, an administrative fine of $500 is assessed for

the first violation. A second fine assessment is $1,000 and a third violation is $2,500.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561440Collection Agencies

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