Project Information

Bid Title

MULTI-JURISDICTIONAL ALL HAZARD MITGATION PLAN

Issuing Agency

Erie County

Location

New York

Published Date

Apr 6, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
HOMELAND SECURITY & EMERGENCY SERVICES	MULTI-JURISDICTIONAL ALL HAZARD MITGATION PLAN	Thursday, May 21, 2026	PLEASE SEE THE ADDENDUM

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ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE A MULTI-JURISDICTIONAL ALL HAZARD MITIGATION

PLAN

RFP#: 2026-029VF

March 20, 2026

DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES

ERIE COUNTY PUBLIC SAFETY CAMPUS

45 ELM STREET

BUFFALO, NEW YORK 14203

COUNTY OF ERIE

REQUEST FOR PROPOSALS

MULTI-JURISDICTIONAL ALL HAZARD MITIGATION PLAN

1. Introduction

The County of Erie, New York (“Erie County”) is seeking proposals from qualified firms

(“Consultant”) to provide an updated Multi-Jurisdictional All Hazard Mitigation plan

(MJHM). Erie County recognizes the potential for disasters to strike critical facilities

within Erie County and wishes to have a plan in place before this occurs. Completion

and approval of the Hazard Mitigation Plan will also make Erie County eligible to apply

for hazard mitigation project grants, further increasing Erie County's ability to plan for

and mitigate the effects of hazards. Identification of hazards and hazard categories will

be developed from hazard vulnerability assessments.

2. Background and General Description of the Project

Pursuant to the Disaster Mitigation Act of 2000, 44 CFR §201.6, and Erie County’s

standing civil defense mandate, a MJHM is a necessary tool in the planning for and

response to potential hazards faced by Erie County and the 44 municipalities within.

Additionally, this plan must meet all requisites set forth in the 2022 New York State

Hazard Mitigation Planning Standards. Pre-disaster mitigation projects reduce the loss

of life and property, human suffering, economic disruption, and disaster assistance

costs resulting from natural disasters.

The first MJHM for Erie County was developed in 2004 and as with any disaster

mitigation plan, periodic update and refinement is required. Following this methodology,

Erie County has updated and will continue to update the MJHM as needed. This

iteration of the update shall encompass new or evolving potential threats posed to Erie

County.

The purpose of the requested MJHM is to provide an update of the 2022 MJHM that

meets the requirements of and is approved by FEMA and New York State Division

of Homeland Security and Emergency Services (“DHSES”), so as to ensure that the 45

partners (County, 25 Towns, 16 Villages, and 3 cities) are eligible for future hazard

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mitigation funding. Partners of this agreement may choose to decline to accept the plan

provided they create an approved plan for their municipality.

3. General Information and Requirements

A. Project Overview

Erie County seeks to hire a consultant to develop and prepare a Multi-Jurisdictional

Local All Hazard Mitigation Plan update for the County of Erie and participating

municipalities, which Plan shall be compliant with the criteria set forth in the Robert T.

Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, 42 U.S.C.

§5121, et seq. (the “Stafford Act”), as amended by the Disaster Mitigation Act of 2000,

Public Law 106-390 (“DMA 2000”), and the requirements set forth under 44 C.F.R. Part

201, §201.6, and other applicable State and Federal requirements, as determined by

the Federal Emergency Management Agency (“FEMA”) and New York State Division of

Homeland Security and Emergency Services, including but not limited to, FEMA's Local

Mitigation Handbook 2023, Local Mitigation Planning Policy Guide 2023, and the 2022

New York State Hazard Mitigation Planning Standards.

The DMA 2000 reinforces the importance of mitigation planning both in the pre-disaster

and post-disaster stages and emphasizes the need for planning for disasters before

they occur. 44 C.F.R. §201.6 requires local governments to have an approved

mitigation plan to apply for and/or receive grant funding. For more information, please

see Appendix C.

The Plan must also consider future funding requirements under the Repetitive Flood

Claims Program (RFC) and the Federal Public Assistance (PA) Program (Section 406).

B. Key Dates

Release of RFP

Question Due Date

Response Posted

Proposals Due by (3:00pm EST)

Proposal Opening

Departmental Approval

March 20, 2026

March 27, 2026

April 6, 2026

April 13, 2026

April 14, 2026

April 24, 2026

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County Legislature Submission

County Legislature Approval (expected)

Contract Award

Initial Planning Session

May 05, 2026

May 28, 2026

June 25, 2026

July 17, 2026

C. Registration

All firms wishing to participate in this process must register with Deputy Commissioner

Gregory Butcher, Erie County Department of Homeland Security & Emergency

Services- Emergency Preparedness at gregory.butcher@erie.gov. All further

information including addendums and contact from Erie County will be sent

electronically.

D. Abbreviations/Acronyms

CEO:

Chief Executive Officer

DHS:

U.S. Department of Homeland Security

DHSES: New York State Department of Homeland Security & Emergency Services

EC-DPW: Erie County Department of Public Works

EC-ESU: Erie County Department of Homeland Security & Emergency Services

FEMA: Federal Emergency Management Agency

MJHM: Multi-Jurisdictional All-Hazards Mitigation Plan

PITD:

Portable Information Transfer Device (e.g. Flash drive or cd-rom)

ZEO:

Zoning Enforcement Officer

E. Acceptable Portable Information Transfer Devices

• CD-Rom

• DVD

• USB 2.0 removable device

• USB 3.0 removable device

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4. Submission of Proposals

A. Sealed proposals must be received no later than 3:00pm EST on April 13, 2026, by:

Erie County Department of Homeland Security & Emergency Services

Attn: Gregory Butcher

45 Elm Street

Buffalo, NY 14202

Submissions by e-mail or fax will not be accepted. The RFP Issuer will reject

proposals received after the date and time noted above. All proposals must be sent

to the County of Erie as noted above. One (1) original, six (6) copies and one (1)

electronic copy in PDF format on a PITD of all proposal documents and must be

submitted in sealed envelopes clearly labeled with the proposer’s name, the

proposer’s address, the words "PROPOSAL DOCUMENTS." Proposals may be

withdrawn personally or in writing provided that Erie County, the RFP Issuer,

receives the withdrawal request prior to the time and date the proposals are

scheduled to be opened. Proposals are considered valid, and may not be withdrawn,

cancelled or modified, for one hundred eighty (180) days after the opening date, to

give the RFP Issuer sufficient time to review the proposals, investigate the

proposers' qualifications, secure any required municipal approvals, and execute an

agreement with the successful proposer. An authorized person representing the

legal entity of the proposer must sign the Proposal Form and all other forms included

in this RFP.

B. There is no restriction on the length of a proposal; however, respondents are

encouraged to be as concise as possible.

C. Proposers MUST sign the Proposal Certification attached hereto as Schedule “A”.

Unsigned proposals will be rejected.

D. Erie County does not assume the responsibility or liability for costs incurred by firms

responding to this RFP or to any subsequent requests for interviews, additional

information, submissions, etc. prior to issuance of a contract.

E. All firms wishing to participate in this process must register with Deputy

Commissioner Gregory Butcher, Erie County Department of Homeland Security &

Emergency Services- Emergency Preparedness at gregory.butcher@erie.gov. All

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Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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