Project Information

Bid Title

Biosolids Hauling - Secondary Seller

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Nov 19, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

TAC 818F

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 818F
Addendum:	0
Bid Due Date:	12/17/2025
Description:	Biosolids Hauling - Secondary Seller
Bid Document:	TAC 818F Biosolids Hauling Secondary Seller.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 818F

Supplies or Services Requested: Biosolids Hauling - Secondary

Seller

Department: Water and Sewer

NIGP Commodity Code(s): 958-12, 968-73, 962-39, 913-91

Solicitation Schedule

EVENT

IFB Issue Date

DATE

11/19/2025

Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

12/08/2025

10 Days prior to IFB due date

12/17/2025

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 818F on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a Secondary Seller to purchase Biosolid Hauling for the

Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for a Secondary Seller for Biosolids Hauling for use by the Water and

Sewer Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

201.0 GENERAL:

201.1 Project work will take place at the Southside Biosolids Storage Beds at 236 W. 71st

Street in Tulsa.

201.2

The Seller(s)’s operations shall include all equipment, labor, and incidentals necessary

for the loading of biosolids directly from the Southside Wastewater Treatment Plant

Dewatering Facility Storage Beds, transporting the biosolids to the land application sites

and unloading the biosolids as required by the Specifications contained in this

Agreement.

201.3

The City’s contact person during the term of this Agreement is Steven Meier, Support

Services Manager, Water and Sewer Department (herein referred to as the “Engineer”).

ANY CONTACT WITH CITY EMPLOYEES OR OFFICIALS, OTHER THAN THE

ASSIGNED PROJECT BUYER (Julie Miller, jamiller@cityoftulsa.org) FOR OR ABOUT

THIS SOLICITATION WILL DISQUALIFY YOUR BID AND IT SHALL BE DEEMED

NON-RESPONSIVE.

202.0 BIOSOLIDS QUALITY AND CHARACTERISTICS:

202.1 Class B biosolids generated from the Southside Dewatering Facility are land applied in

accordance with the provisions of the Southside Biosolids Management Permit. The

Seller(s) will be required to follow Oklahoma Department of Environmental Quality

(ODEQ) approved guidelines, including existing plans and site-specifics provided as part

of this Agreement.

202.2

The Seller(s) will be paid on a per cubic yard basis and must provide sufficient equipment

to load, transport and unload all dewatered biosolids stored in storage beds. An

estimated volume of 20,000 cubic yards will be removed from the Southside storage

beds each year. This quantity is an estimate to be used for bidding purposes only. The

City and the Seller(s) must agree upon volume and cost, per the Bid pricing, prior to

commencement of work.

IFB Rev 02/2024

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TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

203.0 DESCRIPTION OF BID ITEM:

203.1 The Seller(s) agrees to load biosolids stored within the storage beds at the Southside

Wastewater Dewatering Facility, with a percent total solid greater than 10 percent

transport and unload the biosolids at a location 35 miles round trip or less per these

Specifications. Bid is unit price per cubic yard. The Dewatering Facility is located

approximately one-half mile east of 71st Street and Elwood Avenue.

203.2

The Seller(s) agrees to load biosolids stored within the storage beds at the Southside

Wastewater Dewatering Facility with a percent total solid of less than 10 percent,

transport and unload the biosolids at a location 35 miles round trip or less per these

Specifications. Bid is unit price per cubic yard. The Dewatering Facility is located

approximately one-half mile east of 71st Street and Elwood Avenue. This shall be a

separate bid item from section 203.1.

203.3

The Seller(s) will be asked to collect two samples each day from the drying bed that they

are cleaning out. The City will provide sample cups and lids. The Seller(s) should write

on the cups the name of the field where the material is land applied, the date, and the

time. Additionally, label the cup with “CONT” to imply a contractor collected sample. This

differentiates material land applied by the City and material hauled to the field by the

Seller(s). One cup will be tested for percent total solids, sludge density and soil pH at

the by the City of Tulsa Wet Chemistry Laboratory. The other cup will be used to form a

composite sample for the material applied to each field. This composite will be tested by

the City at the City of Tulsa Quality Assurance Laboratories. If the Seller(s) wish to have

their own samples tested, they can do so at their own expense.

203.4 Cost per mile for each 30 cubic yards hauled from Southside Wastewater Dewatering

Facility further than 35 miles round trip per these Specifications. Bid is unit price per 30

cubic yards per mile.

203.5 The Seller(s) will supply sufficient resources adequate to load, transport, and unload

biosolids from the Storage Beds at a minimum rate of 900 cubic yards per day.

203.6 The City will provide the location of the sites, quantity to be hauled to each site, and the

round-trip distance and preferred driving route.

203.7 The City shall determine the order of land application sites to be hauled to. Haul routes

may be amended by the City should the need arise.

203.8 The Storage Beds shall be emptied to the asphalt surface any time the Seller(s) removes

biosolids. Seller(s) shall use all efforts to preserve the integrity of the asphalt surface of

the biosolids storage beds.

203.9

The depiction and dimensions of the storage bed in shown in Figure 1 and Figure 2.

Figure 3 through Figure 5 are given as informational purposes only. Prospective bidders

shall obtain all dimensions and measurements and depths of biosolids to determine the

biosolids quantity and through biosolids sampling and analyses determine pertinent

biosolids characteristics for bidding purposes.

203.10 For the purpose of the Agreement, Seller(s) shall be deemed to have removed biosolids

when such biosolids shall have been loaded in a suitable vehicle, transported to an

approved site and unloaded in the staging area at the approved site.

IFB Rev 02/2024

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TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

203.11 The Seller(s) shall distribute hauled biosolids evenly throughout the workday. At a

minimum, fifty percent of the projected biosolids to be hauled for the workday shall be

delivered to the application site by 11:00 a.m. of each workday.

203.12 The City may delay or suspend the hauling of biosolids prior to the end of the established

workday as described in Section 204.7 if it appears to the City that biosolids

incorporation may not be accomplished during the same working day due to equipment

failure, site conditions, weather conditions, or as the City shall require.

203.13 Payment shall be made at the unit price per cubic yard of material removed from the

storage location to the extent given in these Specifications. The quantities stated in

Exhibit A are estimates to be used for bidding purposes only. The actual pay quantity

will be based upon the volume of material contained in each storage location as

determined by measurements made just prior to commencing work under this

Agreement. These measurements shall be made by City and Seller(s) crews, with all

computations of pay quantity volumes performed by the City. All notes and computations

will be furnished to the Seller(s). The City and the Seller(s) must arrive at a mutually

agreeable volume for the purpose of cost per the contract prior to commencement of

work on each storage location. No reimbursement shall be made for any biosolids

removed beyond the mutually agreed upon volume.

203.14 The Biosolids Storage Payable Volume Form, provided in these Specifications, shall be

used to determine the mutually agreed upon volume. The Seller(s) provided rod man

shall measure the depth of biosolids from the floors surface to the top of the biosolids in

the storage location at 16 places, four measuring places off each side of the storage

location, at arm’s length towards the center. The City will provide a measuring rod. The

average depth of biosolids will be utilized on the Biosolids Storage Payable Volume

Form, specific to that plant, to calculate the payable volume of biosolids at each location.

The Seller(s) shall also measure the width and length of the bed or area where required

on the form.

203.15 Seller(s) agrees to furnish the necessary equipment and suitably attired rod man to

assist with the measurement of biosolids in each storage location prior to the

commencement of work. Prior to commencement of work, and before the volume is

calculated, all discrepancies shall be mutually resolved. The City and Seller(s) will

acknowledge their agents have witnessed said measurement and indicate their

agreement with the payable volume of material by signing the Biosolids Storage Payable

Volume Form provided by the City.

204.0 BIOSOLIDS TRANSPORTATION:

204.1 The Seller(s) shall not use any type of loading device or equipment with digging or cutting

teeth or any other appurtenance that could gouge, cut, scrape, or otherwise damage the

asphalt inside or outside of the Southside Wastewater Treatment Plant Dewatering

Facility Storage Beds.

204.2

Any transportation of biosolids by the Seller(s) shall be done in vehicles or equipment

that will contain the biosolids in a manner to avoid the possibility of dripping, spilling,

scattering, leaking, or blowing of biosolids onto the roadway. Should mishaps occur for

any reason, the Seller(s) shall be responsible for cleaning up any such biosolids or other

material to the satisfaction of the City and other authorities having jurisdiction in

accordance with Section 213.0 Spill Prevention and Control Plan.

IFB Rev 02/2024

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