Project Information

Bid Title

DEVELOPMENT OF THE GREAT LAKES BAY STEM CAREER EXPOSURE RESOURCE HUB, DIGITAL REPOSITORY, AND COMMUNICATIONS TOOLKIT

Issuing Agency

Bay-Arenac ISD Educational Service Center

Location

Michigan

Published Date

Jun 18, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

DEVELOPMENT OF THE GREAT LAKES BAY STEM CAREER EXPOSURE RESOURCE HUB, DIGITAL REPOSITORY, AND COMMUNICATIONS TOOLKIT

Bay-Arenac ISD is issuing this Request for Proposal (RFP) on behalf of the Great Lakes Bay Region STEM Career Exposure Initiative for the design, development, implementation, and transition of the Great Lakes Bay STEM Career Exposure Resource Hub, Digital Repository, and Communications Toolkit.

The following Request for Proposal (RFP) is being provided for your consideration. To be considered for this engagement, your firm must meet the qualifications and satisfy the requirements set forth in this RFP.

Specifications for RFP:

• RFP document

Completed proposals must be received by 1:00p.m. local time on Tuesday, June 30, 2026.

Bay-Arenac ISD
Educational Service Center
Business Office
4228 Two Mile Road
Bay City, MI 48706

Proposals must be submitted in a sealed envelope clearly marked: "Great Lakes Bay STEM Career Exposure Resource Hub Proposal – Agency Name" Proposals submitted by facsimile or email will not be accepted.

Attachment Preview

BAY-ARENAC ISD

INVITATION TO BID

DEVELOPMENT OF THE GREAT LAKES BAY STEM CAREER EXPOSURE

RESOURCE HUB, DIGITAL REPOSITORY, AND COMMUNICATIONS TOOLKIT

NOTICE OF PROPOSAL

Bay-Arenac ISD is issuing this Request for Proposal (RFP) on behalf of the Great Lakes Bay

Region STEM Career Exposure Initiative for the design, development, implementation, and

transition of the Great Lakes Bay STEM Career Exposure Resource Hub, Digital Repository, and

Communications Toolkit.

The following Request for Proposal (RFP) is being provided for your consideration. To be

considered for this engagement, your firm must meet the qualifications and satisfy the

requirements set forth in this RFP.

Completed proposals must be received by 1:00pm on Tuesday, June 30, 2026:

Bay-Arenac ISD

Educational Service Center

Business Office

4228 Two Mile Road

Bay City, MI 48706

Proposals must be submitted in a sealed envelope clearly marked:

"Great Lakes Bay STEM Career Exposure Resource Hub Proposal – Agency Name"

Proposals submitted by facsimile or email will not be accepted.

Although cost will be an important factor in awarding the contract, the school district is not

obligated by any statute or regulation to award the purchase solely on the basis of cost.

Accordingly, the school district reserves the right to evaluate all proposals objectively and

subjectively and to accept or reject any or all proposals or portions thereof. Additionally, the

district reserves the right to negotiate changes in services with the contractor determined to have

submitted the proposal that is in the best interest of the district.

The information contained herein is believed to be accurate but is not to be considered in any

way as a warranty.

All questions and correspondence should be directed to Jennifer Socha at sochaj@baisd.net. In

order to assure consistency of information provided regarding this RFP, contact with Bay-Arenac

ISD personnel other than Jennifer Socha is discouraged and may be grounds for elimination from

the selection process.

WITHDRAWAL OF PROPOSALS:

Proposals shall remain valid for a period of sixty (60) days after submission. Modifications to

proposals will not be accepted by the district except as may be mutually agreed upon following

the acceptance of the proposal.

DESCRIPTION OF REGION & SCOPE OF WORK:

The Great Lakes Bay Region includes educational, business, workforce development, higher

education, and community partners working collaboratively to expand STEM career awareness

and exposure opportunities for students and families.

Bay-Arenac ISD is seeking a qualified contractor to develop a sustainable, public-facing regional

resource hub that preserves, organizes, and expands access to STEM career awareness resources,

videos, virtual tours, educator materials, family resources, and industry-connected learning

opportunities.

The selected contractor will design, develop, launch, and transition the Great Lakes Bay STEM

Career Exposure Resource Hub and accompanying Communications Toolkit. Proposed budget,

including all expenses, should not exceed $60,000.

TIME TABLE

1. Release RFP………………………………………………………June 16, 2026

2. Questions Due…………………………………………………….June 22, 2026

3. Responses Posted…………………………………………………June 24, 2026

4. Proposals Due …………...……………………………………….June 30, 2026 at 1:00pm

5. Proposal Evaluation………………………………………………July 1-2, 2026

6. Reference Checks / Final Review………………………………...July 6–8, 2026

7. Board Recommendation Prepared………………………………..July 9–10, 2026

8. Board Approval of Award………………………………………...July 13, 2026

9. Contract Execution………………………………………………..July 14–17, 2026

10. Project Kickoff Meeting…………………………………………..July 20–24, 2026

11. Website Architecture & Content Strategy Review………………..August 3, 2026

12. Initial Design Review……………………………………………..August 17, 2026

13. Beta Website Review……………………………………………...September 1, 2026

14. Final Website & Deliverables……………………………………..September 15, 2026

15. Administrator Training & Transition Complete…………………..September 22, 2026

PROJECT DESCRIPTION

The selected contractor will be expected to provide full-service website development, resource

organization, branding, and communications support, including but not limited to:

1. Development of a public-facing website that serves as the Great Lakes Bay STEM Career

Exposure Resource Hub.

2. Development of a searchable digital repository that houses STEM career awareness

resources, educator resources, family resources, videos, virtual tours, lesson materials,

STEM activities, mobile museum resources, and related grant deliverables.

3. Design and implementation of a user-friendly content management system (CMS) that

allows Bay-Arenac ISD staff to independently update and maintain website content

following project completion.

4. Development of a STEM Career Video Library that houses virtual industry tours, career

awareness videos, industry spotlights, student-facing career exploration content, and

related multimedia resources.

5. Development of an Educator Resource Center that houses lesson plans, professional

learning resources, classroom activities, STEM career exploration resources,

implementation guides, and related instructional materials.

6. Development of a Family Resource Center that houses family STEM activities, career

awareness resources, community opportunities, and family engagement materials.

7. Development of a Mobile Museum and STEM Learning Resource section that supports

the implementation and utilization of regional mobile museums, STEM learning kits, and

associated instructional resources.

8. Development of a Regional Industry and Partner Showcase highlighting business,

industry, workforce development, higher education, community organizations, and

regional partners supporting STEM career awareness efforts.

9. Organization, migration, uploading, tagging, categorization, and formatting of initial

content provided by Bay-Arenac ISD and regional partners.

10. Development of a searchable resource library that allows users to filter resources by

audience, grade level, topic area, career cluster, and resource type.

11. Development of a Website Architecture and Content Strategy that includes recommended

navigation structure, content organization, resource categorization, tagging systems, user

pathways, and search functionality to support long-term sustainability and usability of the

resource hub.

12. Development of a cohesive visual identity and branding package for the Great Lakes Bay

STEM Career Exposure Resource Hub that can be used consistently across the region.

13. Creation of a Communications Toolkit that includes:

a. Social media templates

b. Flyer templates

c. Poster templates

d. Postcard templates

e. Presentation templates

f. Newsletter content and templates

g. Email communication templates

h. Digital graphics and promotional assets

14. Development of a launch and communication plan designed to increase awareness and

utilization of the resource hub among educators, students, families, and community

partners throughout the region.

15. Integration of website analytics and reporting tools that allow Bay-Arenac ISD to monitor

website traffic, resource utilization, and user engagement.

16. Development of website documentation, administrative procedures, and user guides to

support long-term sustainability and maintenance of the website following project

completion.

17. Training of designated Bay-Arenac ISD personnel on website administration, content

updates, resource management, and basic troubleshooting.

18. Delivery of all website source files, branding assets, editable templates, documentation,

content libraries, and associated intellectual property rights to Bay-Arenac ISD upon

completion of the project.

19. ADA and Section 508 compliance for all website content, digital resources, templates,

graphics, and deliverables. Deliverables must meet these standards to be accepted as

final.

20. Collaboration with Bay-Arenac ISD staff and regional project partners through scheduled

project meetings, milestone reviews, and design approvals.

21. Completion of all project deliverables, training, transition activities, and asset transfers no

later than September 25, 2026.

22. Proposed budget, including all expenses, should not exceed $60,000.

MANDATORY QUALIFICATIONS OF THE AGENCY

Proposers must affirm:

1. Current licensure to do business in the State of Michigan and properly insured.

2. Demonstrated experience designing and implementing websites, digital repositories,

resource hubs, or similar platforms.

3. Demonstrated experience developing branding materials, communications toolkits, and

digital communication assets.

4. Ability to ensure ADA and Section 508 compliance for all digital materials, website

content, and project deliverables.

5. Ability to provide training, documentation, and transition support that enables

independent maintenance of the website following project completion.

6. Commitment to equal employment opportunity and non-discrimination.

7. No record of default or terminated contracts within the past five (5) years.

8. Ability to transfer all website files, source code, branding assets, editable templates,

content libraries, and associated intellectual property rights to Bay-Arenac ISD upon

project completion.

9. Ability to complete all project activities, deliverables, training, and transition

requirements no later than September 25, 2026.

MONITORING

Bay-Arenac ISD will monitor the progress of the project through regular communication,

scheduled project meetings, milestone reviews, and review of project deliverables. The selected

contractor will be expected to provide periodic project updates, participate in review meetings as

requested, and collaborate with Bay-Arenac ISD staff and designated project partners throughout

the duration of the project.

Bay-Arenac ISD reserves the right to request revisions to deliverables that do not meet the

requirements outlined within this RFP. Final acceptance of the project will occur upon successful

completion of all deliverables and transition requirements.

DELIVERABLE OWNERSHIP & DATA RETENTION

All website files, source code, branding assets, templates, documentation, and related

deliverables created through this project shall become the property of Bay-Arenac ISD upon

final payment. The selected contractor shall provide all files and administrative access necessary

for Bay-Arenac ISD to independently maintain and update the website following project

completion.

WITHDRAWAL OF PROPOSALS

Proposals shall remain valid for a period of 60 days (60) days after submission. The district will

not accept modifications to proposals, except as may be mutually agreed upon following the

acceptance of the proposal.

RIGHT TO REJECT

Bay Arenac ISD reserves the right to reject any and all proposals submitted and to request

additional information from all proposers. Any contracts awarded will be to the independent

agency who, based on evaluation of all responses and application of all criteria, is determined to

be the best qualified to complete the project.

CONTRACTUAL ARRANGEMENTS AND REMEDIES FOR VIOLATIONS

Invoices for service will be paid within 30 days of receipt. The total amount to be invoiced shall

not exceed the amount of the contract bid unless other arrangements have been negotiated with

the school district first. The school district reserves the right to terminate the contract for the

project at any time. Should a federal or state agency or the school district reject the project as

deficient, the school district may withhold payment for services until the project deficiency is

corrected. Should the contractor fail to correct the project deficiency, the contractor will be

barred from further engagements with the school district for a period of five years. The

contractor is required to request prior approval and work with the BAISD business office and

program directors during budget amendments.

METHOD OF EVALUATING PROPOSALS

Proposals will be scored on:

1. Relevant Experience & Past Performance (25%)

2. Quality of Proposed Approach (35%)

3. Capacity of Team & Qualifications (20%)

4. Cost-Effectiveness / Value (20%)

Bay-Arenac ISD reserves the right to request additional information, clarifications,

demonstrations, or presentations from any proposer as part of the evaluation process.

The proposal determined to be most advantageous to Bay-Arenac ISD and the Great Lakes Bay

STEM Career Exposure Initiative, considering all evaluation criteria, may be selected regardless

of whether it represents the lowest cost proposal.

FORMAT OF THE RFP RESPONSE

The format of the proposal response should be formatted as follows:

1. Title Page – Project name, organization name, primary contact information, and proposal

validity period.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.