Project Information

Bid Title

Replace Patio Deck Roof at HCGC

Issuing Agency

Hall County

Location

Georgia

Published Date

Nov 5, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

030-46

Original Source

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Bid Documents

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Project Description

Bid Number:	030-46
Bid Title:	Replace Patio Deck Roof at HCGC
Category:	Bids & Proposals
Status:	Open

Description: INVITATION FOR BID IFB # 030-46 For the provision of: Replace Patio Deck Roof at Hall County Government Center Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified contractors to replace the patio deck roof at the Hall County Government Center (herein “Services”). The County seeks to award one (1) contractor to perform the Services. Schedule of Events: Bid Post Date: Friday, November 7, 2025 Mandatory Pre-Bid Meeting: Tuesday, November 18, 2025, at 9:00am AND Thursday, November 20, 2025, at 9:00am. Bidders’ Questions Due: Wednesday, December 3, 2025 Response to Bidder Questions Due: Friday, December 5, 2025 Bid Due Date: Thursday, December 11, 2025, by 2:00pm Bidding Process: Hall County is now accepting sealed bids from qualified contractors for the provision of the Services in the County’s Purchasing Division, located on the fourth (4 th ) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00 p.m. EST on Thursday, December 11, 2025. All bid packets must be sealed and time and date stamped by the Hall County receptionist located on the 4 th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Mandatory Pre-Bid Meeting Address: There will be two (2) pre-bid meetings: Both will start promptly at 9:00am on Tuesday, November 18, 2025, and again on Thursday, November 20, 2025, at the Hall County Government Center, 2875 Browns Bridge Rd, Gainesville, GA 30504 . Bidders are required to attend at least one (1) pre-bid meeting, or their bid will not be considered. Questions: All communications must be directed solely to Andy Youngblood, Issuing Officer, at For security reasons, you must enable JavaScript to view this E-mail address. for questions or clarifications of the IFB requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Bonds: A bid bond is not required; however, all Bidders must include in their bid submissions a letter of bondability. The County will only accept surety companies licensed to do business in the State of Georgia. The awarded Bidder must produce a performance and payment bond that are both equal to 100% of the face value of the awarded amount. Performance and payment bonds must be received by the County before a Notice to Proceed is issued. A five percent (5%) retainage rate is required. Taxes : The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Publication Date/Time: 11/5/2025 4:45 PM Publication Information: The Gainesville Times, Hall County Website, Georgia Procurement Registry Closing Date/Time: 12/11/2025 2:00 PM Submittal Information: See below Bid Opening Information: 12/11/2025 at 2:00pm Pre-bid Meeting: 11/18/25 & 11/20/25 at 9:00am Contact Person: Andrew Youngblood, [email protected] Download Available: See below Fee: 0 Business Hours: Monday-Friday 8:00am - 5:00pm Related Documents: IFB 030-46 Replace Patio Deck Roof at HCGC bid packet

Attachment Preview

Hall County Government

FINANCIAL SERVICES

PURCHASING DIVISION

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

FINANCIAL SERVICES DIRECTOR

Taylor Samples, CPA

ASSISTANT FINANCE DIRECTOR

Elizabeth White

PURCHASING MANAGER

Andy Youngblood

INVITATION FOR BID

IFB #030-46

For the provision of:

Replace Patio Deck Roof at

Hall County Government

Center

Hall County, Georgia, Board of Commissioners (herein “County”), is seeking

qualified contractors to replace the patio deck roof at the Hall County

Government Center (herein “Services”). The County seeks to award one (1)

contractor to perform the Services.

Schedule of Events:

Bid Post Date: Friday, November 7, 2025

Mandatory Pre-Bid Meeting: Tuesday, November 18, 2025, at 9:00am

AND Thursday, November 20, 2025, at 9:00am.

Bidders’ Questions Due: Wednesday, December 3, 2025

Response to Bidder Questions Due: Friday, December 5, 2025

Bid Due Date: Thursday, December 11, 2025, by 2:00pm

Bidding Process: Hall County is now accepting sealed bids from

qualified contractors for the provision of the Services in the County’s

Purchasing Division, located on the fourth (4th) floor of the Hall County

Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504

until 2:00 p.m. EST on Thursday, December 11, 2025. All bid packets

must be sealed and time and date stamped by the Hall County receptionist

located on the 4th floor to be considered.

General Qualifications: Bidders must be in the regular business of

providing similar Services. Bidders must be licensed, insured, and bonded

in the State of Georgia.

Mandatory Pre-Bid Meeting Address: There will be two (2) pre-bid

meetings: Both will start promptly at 9:00am on Tuesday, November 18,

2025, and again on Thursday, November 20, 2025, at the Hall County

Government Center, 2875 Browns Bridge Rd, Gainesville, GA 30504.

Bidders are required to attend at least one (1) pre-bid meeting, or their bid

will not be considered.

Questions: All communications must be directed solely to Andy Youngblood, Issuing Officer, at

andrew.youngblood@hallcounty.org for questions or clarifications of the IFB requirements.

Addenda: If needed and in the best interest of the County, the Purchasing Division may make an

extension of the bidding period by a formal written addendum and publicly posted on the County

website. All addenda must be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s

website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for Replace

Patio Deck Roof at HCGC and download all required documents under “Related Documents”. Any

addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for

checking for addenda. Addenda must be signed and returned along with the bid packet.

Bid Response: Each Bidder must provide a total of three (3) hard paper copies of its bid, including

any addenda, with one (1) marked “Original” and two (2) marked “Copy”. Submit all three (3) hard

paper copies in a sealed envelope(s).

Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices

quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the

contract.

Electronic signatures on bid documents are acceptable; however, hard copies of the bid response

are required, as stated above.

Bidders must also provide their responses on one (1) USB drive.

Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to

attend but may do so. The Issuing Officer named herein, or another Purchasing team member,

will open and publicly read all Bidder’s company names, their locations, and proposed costs on

the date, time, and at the address above.

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official

Code of Hall County, Georgia 3.10, and as further detailed herein.

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to

select any Bidder, without liability on part of the County to the Bidder to complete the described

work. The County intends to award the contract to one (1) company that it deems to be the lowest

cost, responsible and responsive Bidder to perform all the work described herein. Lead times and

length of time to complete the work may also be a factor in award.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for

one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must

be completed and returned with the bid. The County reserves the right to retain all bids submitted

and use any idea(s) in a bid regardless of award. The County shall have the right to waive any

informality or irregularity of immaterial deviation in any bid received.

Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions

to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines

and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed

above.

Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal

agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts

are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or

his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services

and submit it with their bid responses. All questions regarding the contract, redlines, and

exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due

Date listed above. If there are no written objections or exceptions, then the County will understand

this as an affirmative acceptance of the Scope of Work as it is presented.

Bonds: A bid bond is not required; however, all Bidders must include in their bid submissions a

letter of bondability. The County will only accept surety companies licensed to do business in the

State of Georgia. The awarded Bidder must produce a performance and payment bond that are

both equal to 100% of the face value of the awarded amount. Performance and payment bonds

must be received by the County before a Notice to Proceed is issued.

A five percent (5%) retainage rate is required.

Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders,

County staff members (except the Issuing Officer named herein), its elected officials, nor

Commissioners, during the evaluation process. The County will deem such as collusion and thus

render the submission in violation of the Official Code of Hall County and thus the County may

render the proposal as non-responsive and not evaluate the proposal for an award.

By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall

County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the

contract which may be made under it, or in any expected profits to arise there from.

County Consultants: From time to time, the County may select an outside consultant at its own

discretion who will act under the direction of County’s Project Manager. The consultant will have

full authority to act on behalf of the County; however, the consultant may not solicit goods and

services on behalf of the County without prior written approval from the County. Contractors

MUST follow all specification sections prepared by the County’s consultant, and Contractors

MUST allow the consultant to inspect the work.

Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder

understands and acknowledges that it is responsible for any sales and use taxes it may incur.

The Bidder will not charge or invoice the County any sales and use tax as a separate line item.

The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption

Certificate.

Table of Contents

1.0 INTRODUCTION

2.0 GENERAL TERMS AND CONDITIONS

3.0 SCOPE OF WORK

4.0 SUBMISSION OF PROPOSALS

5.0 IFB RESPONSE PREPARATION

6.0 SELECTION PROCESS

7.0 STEPS TO AWARD

1.0 INTRODUCTION

The County desires to award one (1) company for the Services described herein and is soliciting

sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular

business of installing thermoplastic polyolefin (TPO) membrane roofing.

2.0 GENERAL TERMS AND CONDITIONS

A. The County reserves the right to conduct any review it may deem advisable to assure

services conform to the specifications.

B. Prospective firms, including all officers, must not be, or have been, barred by any Federal,

State, or Local authority.

C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct,

fraud, or otherwise malpractice charges.

D. A Bidder must be legally able to conduct business in the State of Georgia.

E. A Bidder must not have abandoned a project or an engagement or otherwise been

terminated for non-performance or subpar performance

F. A Bidder must not be under an enforcement action for related investigation pending by a

professional or regulatory group.

3.0 SCOPE OF WORK

This is a turnkey project. The awarded contractor is expected to provide all supervision, labor,

and materials to complete the work.

• Remove and dispose of existing materials such as metal coping, flashing, etc.

• Prepare surface according to the manufacturer’s specifications.

• Furnish and install taper insulation and cover board to give appropriate pitch to roof to

ensure proper drainage.

o There should be no ponding issues upon completion.

• Furnish and install grey 60 mil TPO membrane roof, fully adhered.

• Install new (Medium Bronze) metal coping on all required areas such as perimeter walls,

building, etc.

• Include 20-year manufacturer’s warranty at no additional cost to the County.

4.0 SUBMISSION OF PROPOSALS

A. The County requests that Bidders submit proposals addressing all items listed below.

Failure to include any of these documents may result in disqualification. All responses

must be in hard copy format. Bidders should submit a total of three (3) hard paper copies

of the technical proposal: one (1) copy of marked “Original” and two (2) marked “Copy”.

Each Bidder must also provide one (1) hard paper copy of Exhibit C – Cost Proposal

Worksheet. Bidders must also provide their responses on one (1) USB drive.

B. Bidders must submit their response in a sealed envelope clearly marked with “IFB #030-

46 Replace Patio Deck Roof at Hall County Government Center” on the outside. The

submittal must be signed. Faxed or emailed bids will not be accepted.

C. It is mandatory that the following documents be completed and included in the bid

response.

Exhibit A – Bid Response Form

Commodity Codes

• NAICS 238160Roofing Contractors

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