Project Information

Bid Title

STATE AND FEDERAL LEGISLATIVE LOBBYIST SERVICES FOR THE CITY OF PORT ARTHUR

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Dec 17, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-005

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-005
Bid Title:	STATE AND FEDERAL LEGISLATIVE LOBBYIST SERVICES FOR THE CITY OF PORT ARTHUR
Category:	Consultant
Status:	Open

Publication Date/Time: 12/16/2025 6:26 PM Closing Date/Time: 1/7/2026 3:00 PM Submittal Information: City Secretary Office Contact Person: clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFP -Lobbyist

Attachment Preview

CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

December 11, 2025

REQUEST FOR PROPOSAL

STATE AND FEDERAL LEGISLATIVE LOBBYIST SERVICES FOR

THE CITY OF PORT ARTHUR

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central

Standard Time, Wednesday, January 7, 2026 (The clock located in the City Secretary’s office

will be the official time.) All proposals received will be read aloud at 3:15p.m. on Wednesday,

January 7, 2026. in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals

will be opened in a manner to avoid public disclosure of contents; however, only the names of

proposers will be read aloud.

MARK ENVELOPE: P26-005

DELIVERY ADDRESS: Please submit one (1) original and five (5) USB of your RFP to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Request for Proposal should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

Clifton.Williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams,

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for

your convenience in submitting proposals for the enclosed referenced services for the City of Port

Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall

be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner

of the envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP

submittal arrives at the above location by specified deadline regardless of delivery method chosen

by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 21

REQUEST FOR PROPOSAL

STATE AND FEDERAL LEGISLATIVE LOBBYIST SERVICES FOR

THE CITY OF PORT ARTHUR

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will

be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with

the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 21

REQUEST FOR PROPOSALS (RFP)

STATE AND FEDERAL LEGISLATIVE LOBBYIST SERVICES FOR

THE CITY OF PORT ARTHUR

RFP# P26-005

BACKGROUND

The City of Port Arthur is located in the Southeastern portion of Texas, which borders Louisiana.

Port Arthur is known for its Cajun-influenced culture and petrochemical industry, which led to the

world’s largest refinery being located in the area. The City’s population is home to more than 55,000

people. The City is governed by a City Council – City Manager form of Government. The City

Council is composed of a Mayor and six elected Councilmembers for setting policy, and the City

Manager is responsible for the City's operations.

This Request for Proposals (“RFP”) is seeking proposals from experienced individuals, joint

ventures, and/or government relations firms to provide state and federal lobbying services for the

City of Port Arthur, Texas, including, but not limited to, representation, information, professional

advice, research, establishing legislative contacts, developing and pursuing specific legislation, and

providing associated staff services.

SCOPE OF WORK

The term “LOBBYIST(S)” in this RFP shall be interpreted to include sole proprietors and their

subcontractors, individuals, joint ventures, companies, partnerships, corporations, etc.

For the purposes of this solicitation, a lobbyist shall function as the City of Port Arthur’s

representative in establishing and maintaining key contacts in state and federal governments and in

public and private organizations. Work involves the responsibility for representing the City of Port

Arthur at Texas State Legislature and U.S. Congress, performing research on legislative issues,

compiling statistical data and reports, and providing the City with information which may assist

them in making policy decisions.

This solicitation is for professional state and federal lobbying services that are provided in line with

the City of Port Arthur’s legislative program. The resulting contract shall be for the term of 2 years.

Lobbying assignments are received from the City Council; however, the lobbyist exercises

considerable independence in the application of research methods and techniques. During those

periods when the Texas Legislature is not in Regular Session or any Special Session, the City.

ESSENTIAL FUNCTIONS

Lobbyists shall represent the interests of the City before appropriate state and federal agencies,

legislative committees, members of the Texas House of Representatives and the Texas Senate, the

Office of the Lieutenant Governor, the Office of the Governor, and the U.S. Congress.

Lobbyists shall secure sponsorship of legislation and shall monitor and advocate the enactment of

legislation as identified in the City of Port Arthur Legislative Agenda.

Lobbyists shall monitor all legislation regarding its impact on the duties and responsibilities of

city government and its officers and employees.

Page 4 of 21

Lobbyists shall advocate the defeat of legislation identified by the City of Port Arthur City

Council as detrimental to the interests of the City.

Lobbyists shall monitor state and federal departments, agencies, and legislative activities on a day-

by-day basis as necessary and as requested by the City of Port Arthur City Council.

Lobbyists shall perform additional legislative services on behalf of the City including:

• Working with the City Council on legislative initiatives.

• Work with the City Council in the preparation of a legislative package

for City Council Agenda approval for the 90th and 91st Legislative Sessions and any

Special Sessions.

• Drafting or assisting in the drafting of proposed legislation and amendments.

• Attending and testifying at hearings, scheduling witnesses.

• Advocacy on behalf of legislative agenda adopted by City Council, including preparation,

communication, and coordination with the City of Port Arthur delegation and other

members of the Legislature.

• Assistance in prioritizing the legislative efforts of the City of Port Arthur.

• Regular reporting on the lobbying efforts of the City of Port Arthur.

• Tracking legislation throughout the session.

• Provides legal research and bill and amending drafting.

• Managing the relationship with the City as the main point of contact to receive and carry

out instructions and goals of the City.

• Regularly reports on legislative matters to Mayor, Council, City Manager and City

Attorney or designee.

• Arranges and accompanies the client to meetings or represents the City at meetings.

• Establishes work plans for accomplishing City’s goals.

• Providing a final report at the conclusion of each session.

• Reviewing and interpreting legislative interim changes to assist the City Council in

addressing those with an impact, positive or negative, on city government.

Lobbyists shall communicate with City Council as needed throughout a session for the purpose of

updating the City Council on current activities and developments regarding the City’s legislative

initiatives and general matters affecting the City of Port Arthur.

Lobbyists shall provide monthly reports to the City Council on its activities.

Lobbyists shall communicate on a regular basis with the City Council to provide updates on

legislative issues and initiatives to ensure that the Council has information sufficient to effectively

assist the City in preparing its legislative agendas.

Lobbyists shall meet the City of Port Arthur during the legislative period as defined in the

Lobbyist contract or as requested by the City in order to maintain an effective working

relationship with City officials.

Lobbyists shall consult with the City Council concerning problems and needs in all areas of city

government in order to provide informed representation in the Legislature and assist in securing

legislation favorable to the City.

Lobbyists shall consult with the City Council to evaluate the need to propose state and federal

legislation and follow through to secure support and passage of any resulting legislation.

Page 5 of 21

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