Project Information

Bid Title

HVAC Replacement/Repair Base-wide

Issuing Agency

DEPT OF DEFENSE

Location

Oklahoma

Published Date

Aug 27, 2026

Closing Date

Sep 10, 2026

Government Level

Federal

Status

Closed

Ref. #

W50S8U-26-R-A014

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

Total Small Business Set-Aside (FAR 19.5)

Project Description

Follow

HVAC Replacement/Repair Base-wide

Active

Contract Opportunity

Notice ID

W50S8U-26-R-A014

Related Notice

Department/Ind. Agency

DEPT OF DEFENSE

Sub-tier

DEPT OF THE ARMY

Major Command

NATIONAL GUARD BUREAU

Sub Command

JFHQ USPFO OK

Sub Command 2

USPFO OK PROCUREMENT

Office

W7NV USPFO ACTIVITY OKANG 138

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General Information View Changes

• Contract Opportunity Type: Solicitation (Updated)
• Updated Published Date: Aug 27, 2026 04:52 pm CDT
• Original Published Date: Aug 19, 2026 04:00 pm CDT
• Updated Date Offers Due: Sep 10, 2026 02:00 pm CDT
• Original Date Offers Due: Sep 10, 2026 02:00 pm CDT
• Inactive Policy: 15 days after date offers due
• Updated Inactive Date: Sep 25, 2026
• Original Inactive Date: Sep 25, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
• Product Service Code: J041 - MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT
• NAICS Code:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
• Place of Performance:
  Tulsa , OK 74115
  USA

Description View Changes

27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places. Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.

26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26

The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.

The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

SITE VISIT:

Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.

Commercial Inspection Facility

4408 N. Mingo Road

Tulsa, OK 74116

All visitors will require a REAL ID to gain access to the installation.

All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:

Sponsor Information: Amanda Lonsdale

Email: 138.FW.MSC@us.af.mil

Phone: 918-833-7250

Site: Tulsa Air National Guard Base, OK

The site visit is not required to submit a proposal, but is highly encouraged.

REQUESTS FOR INFORMATION:

All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.

Proposal Submission Information:

The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.

EVALUATION OF RESPONSES / FACTORS:

Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.

The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.

Attachments/Links

Contact Information

Contracting Office Address

• KO FOR OKANG DO NOT DELETE 4200 N 93RD EAST AVE
• TULSA , OK 74115-1699
• USA

Primary Point of Contact

• Amanda Lonsdale
• 138.FW.MSC@us.af.mil
• Phone Number 9188337305

Secondary Point of Contact

• Hassan Bakhshandeh
• 138.FW.MSC@us.af.mil
• Phone Number 918-833-7305

History

• Aug 27, 2026 04:52 pm CDTSolicitation (Updated)
• Aug 26, 2026 12:40 pm CDT Solicitation (Updated)
• Aug 19, 2026 04:00 pm CDT Solicitation (Original)

Commodity Codes

• FSC JMaintenance, Repair, and Rebuilding of Equipment

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

Related bids

Aug 19, 2026	[Solicitation (Original)] HVAC Replacement/Repair Base-wide
Aug 26, 2026	[Solicitation (Updated)] HVAC Replacement/Repair Base-wide
Sep 3, 2026	[Solicitation (Updated)] HVAC Replacement/Repair Base-wide
Sep 9, 2026	[Solicitation (Updated)] HVAC Replacement/Repair Base-wide

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