Project Information

Bid Title

Request for Bid for Networking Equipment

Issuing Agency

Independent School District 196

Location

Minnesota

Published Date

Dec 13, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request for Bid for Networking Equipment

Request for Bid for Networking Equipment

Deadline: Thursday, January 15, 2026 at 2:00 p.m. local time

Attachment Preview

INDEPENDENT SCHOOL DISTRICT 196

Rosemount-Apple Valley-Eagan Public Schools

Educating our students to reach their full potential

Call for Bids for Networking Equipment

1. Call For Bids

1.1 Sealed bids will be received for the purchase of Aruba Networking Equipment (or

equivalent).

1.2 Bidders must register with the district in order to be notified when addenda are

issued and posted on our website at https://www.district196.org/about/bids. To

register, please email Edward Heier at edward.heier@district196.org. Registration is

not required to respond to the bid.

1.3 A five percent Bid Bond, Certified Check or Cashier's Check must be submitted with

the bid.

1.4 Bids will be opened Thursday, January 15, 2026 at 2:00 PM at the District Office of

Independent School District 196, 3455 153rd Street West, Rosemount, MN 55068-4946.

1.5 The School Board reserves the right to reject any or all bids and to waive any

informality in bidding.

Sakawdin Mohamed, Board Clerk

Independent School District 196

3455 153rd Street West

Rosemount, Minnesota 55068-4946

2. Bid Timeline

2.1 Bid Publish Date: December 12, 2025

2.2 Last Day for Questions: 4:00 PM, January 8, 2026

2.3 Bid Opening: 2:00 PM, January 15, 2026

2.4 School Board Approval: 6:00 PM, February 9, 2026

3. Instructions to Bidders

3.1 Notice for Bids – Sealed bids will be received for the purchase of Networking Equipment

as outlined in Exhibit A.

3.2 Obligation of Bidder to Examine Instructions and Specifications – Before submitting a

bid, each bidder is required to examine all bidding requirements and specifications.

Submission of a bid shall be proof that such examinations have been made and that

bidder has recorded his or her own investigation and has become thoroughly familiar

with all requirements.

3.3 Interpretations – Interpretations, classifications, modifications and supplemental

instructions in the form of written addenda will be provided to all bidders on record in

the District Office. District 196 will not be responsible for nor honor any claims

resulting from or alleged to be the result of misunderstanding by the bidder.

3.4 Inquiries Regarding Bid – All inquiries concerning the bid shall be directed to

Edward Heier, Coordinator of Technology, at edward.heier@district196.org or

(651) 423-7793. It is the bidder’s responsibility to bring all discrepancies,

ambiguities, omissions or matters in need of clarification to the attention of

Edward Heier.

3.5 Specifications – Specification for bill of materials and the official bid form are attached in

Exhibits A and B.

3.6 Installation

3.6.1 Network Switches – No installation services are needed.

3.6.2

Wireless Access Points – All WAPs will be installed by the winning bidder per the

estimated timeline of the following installation schedule shown in chronological

order. Exact start and end dates are subject to change as construction schedules

evolve. The awarded bidder is expected to bid based on the durations provided

and adjust timing as needed at no added cost to the district.

•

Scott Highlands Middle School Classroom Addition

•

Earliest Start Date: April 2026

•

Substantial Completion Date: August 2026

•

Eastview High School Activity Center

•

Earliest Start Date: April 2026

•

Substantial Completion Date: August 2026

•

Apple Valley High School Activity Center

•

Earliest Start Date: July 2026

•

Substantial Completion Date: November 2026

•

Rosemount High School Activity Center

•

Earliest Start Date: June 2026

•

Substantial Completion Date: December 2026

•

Rosemount High School Classroom Addition

•

Earliest Start Date: July 2026

•

Substantial Completion Date: January 2027

•

Rosemount Middle School

•

Earliest Start Date: December 2026

•

Substantial Completion Date: April 2027

•

Eagan High School Activity Center

•

Earliest Start Date: July 2027

•

Substantial Completion Date: September 2027

3.7 Preparation of Bid – Submit bids to District 196 in accordance with the following

requirements:

3.7.1 Bidders must bid all quantities per item;

3.7.2 Bid must be submitted on the prescribed form which is furnished in

Exhibit B, with full name and address of bidder;

3.7.3 All blank spaces on the bid form must be completed legibly in ink or

typewritten, without interlineations, alteration or erasure, and

3.7.4 Bid must be signed in longhand, executed by a principal duly authorized to

enter into an agreement.

3.8 Bid Security – A bid bond, certified check or cashier's check equal to five percent

(5%) of the total amount of maximum bid, made payable without recourse to

Independent School District 196, must be submitted with the bid. No other form of

security will be accepted. Bid security in the form of bid bond, certified check or

cashier's check will be returned to all but low bidder within 10 days after award of

bid by the School Board.

3.9 Receiving and Opening Bids

3.9.1 Bids must be sealed in an envelope with the name and address of the bidder

and the words "BID FOR NETWORKING EQUIPMENT" on the outside of the

envelope. (Faxed or emailed bids will not be accepted.)

3.9.2 Sealed bids must include an electronic copy of all bid response documents to

be provided on a USB thumb drive.

3.9.3 Bids will be received as stated in the Call for Bids and will be opened

immediately after the bid closing hour of 2:00 PM, Thursday, January 15,

2026.

3.9.4 Submit bids to: Independent School District 196, District Office, Attention:

Edward Heier, 3455 153rd Street West, Rosemount, Minnesota 55068-4946, on

or before the time and date specified. Bids received after this time will not be

opened or considered.

3.9.5 Bids will be tabulated and then awarded at a regular School Board meeting.

3.10 Evaluation of Bids

3.10.1 All qualified bids will be evaluated based on the following scale:

•

40% - Cost

•

25% - Proposed Solution/Compatibility with Existing System

•

15% - Bidder Qualifications/Financial Stability

•

10% - Prior Experience with Bidder

•

10% - Local Vendor

3.11 Withdrawal of Bids – A bidder may withdraw his or her bid at any time prior to the

date set for receiving bids, or authorized postponement thereof. Thereafter, bids may

be withdrawn only after 30 days have elapsed after bid date, provided District 196 has

not acted thereon. Bids may be withdrawn only by written request.

3.12 Qualification of Bidders – District 196 may make such investigations as deemed

necessary to determine the ability and responsibility of the bidder and any bidder

shall furnish to District 196 all such information and data for this purpose, as the

district may request. District 196 reserves the right to reject any bid if the evidence

submitted by, or investigation of, such bidder fails to satisfy the district that such

bidder is properly qualified to perform under the terms of the specifications. The

competence and responsibility of the bidder will be considered in making an award.

3.13 District Rights – District 196 reserves the right to: 1) delete from or add to quantities

listed; 2) reject all bids and 3) waive minor irregularities or discrepancies as defined

by the district in the bidding procedure.

Exhibit A

Bill of Materials

To download a copy of Exhibit A, click HERE and follow the steps below:

• Click on the File menu

• Select Download

• Select Microsoft Excel (.xlsx)

The file should now download to your computer.

Alternative Equivalent product proposals must identify each component of the

equivalent solutions within the applicable category. The part number, description,

and pricing information for each proposed component must be detailed in the format

prescribed above.

A copy of the completed Exhibit A must be included in your response.

Exhibit B

Official Bid Form

Network Equipment

Date and Time of Bid Opening: Thursday, January 15, 2026, at 2:00 PM

Check One:

A bid bond representing five percent of the total bid is

enclosed.

A certified check or cashier's check representing

five percent of the total bid, in the amount of

$

is enclosed.

Bidder acknowledges receipt of (please check):  Specifications and bid form, and

 Instruction to Bidders.

TOTAL OF ENCLOSED BID: $

PLEASE PRINT OR TYPE

Company Name:

Address:

Primary Contact Name:

Primary Contact’s Email Address:

Primary Contact’s Phone Number:

Bidder certifies that the bid is made without prior understanding, agreement or connection

with any corporation, firm or person submitting the bid for the same materials, supplies or

equipment, and is in all respects fair and without collusion or fraud. The bidder

understands collusive bidding is a violation of state and federal law, and can result in

fines, prison sentences and civil damage awards.

Bidder agrees to abide by all conditions of this bid and certifies that the person submitting

this bid is authorized to enter into an agreement.

Submitted By

Title

Signature

Date

Commodity Codes

• NAICS 541519Other Computer Related Services

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