Project Information

Bid Title

On-Call Consultant Services - Public Works

Issuing Agency

City of San Mateo

Location

California

Published Date

Dec 3, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	On-Call Consultant Services - Public Works
Category:	ALL OPEN RFPs
Status:	Open

Description: See the Request for Proposals in the "Related Documents" section below.  Proposers who download the documents will not be notified of any addenda.  It is the proposer's responsibility to check back on the website for any addenda that may have been issued. Publication Date/Time: 12/3/2025 8:00 AM Closing Date/Time: 1/15/2026 4:00 PM Contact Person: Dominic Boneno - Associate Engineer, Email: dboneno@cityofsanmateo.org Phone: 650-522-7341 Related Documents: On-Call Consultant Services - Public Works

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REQUEST FOR PROPOSALS

City of San Mateo

Public Works Department

On-Call Consultant Services

CITY OF SAN MATEO, CALIFORNIA

December 3, 2025

CITY OF SAN MATEO

Public Works Department

330 West 20th Avenue

San Mateo, CA 94403

650-522-7300

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On-Call Consultant Services RFP

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TABLE OF CONTENTS

I. INTRODUCTION

4

II. SCOPE OF SERVICES

4

III. PROPOSAL

10

A. SUBMITTAL COVER FORM AND COVER LETTER

10

B. PROJECT APPROACH AND PROPOSED SCOPE OF WORK

10

C. EXPERIENCE AND QUALIFICATIONS

10

D. TEAM ORGANIZATIONAL STRUCTURE

11

E. RESUMES AND QUALIFICATIONS OF PROPOSED PERSONNEL

11

F. FEE SCHEDULE

11

G. CONFLICT OF INTEREST:

11

H. TERMS AND CONDITIONS:

11

IV. AGREEMENT AND PAYMENT

12

A. AGREEMENT

12

B. PAYMENT

12

V. SUBMISSION OF THE PROPOSAL

12

VI. SELECTION PROCESS

12

VII. SELECTION TIMELINE

13

VIII. DOCUMENTS AND QUESTIONS

13

IX. ATTACHMENTS

13

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On-Call Consultant Services RFP

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REQUEST FOR PROPOSALS

City of San Mateo, CA

Public Works Department

On-Call Consultant Services

I. INTRODUCTION

The City of San Mateo (City) is soliciting written proposals from qualified firms to provide various on-call

consultant services in support of the City’s Capital Improvement Program and Traffic Engineering Analysis

Projects.

Proposals shall be submitted by firms that are capable and with demonstrable background in their

selected category (or categories) of work described in Section II, “Scope of Services,” of this notice.

Projects may include, but are not limited to, the design and construction or rehabilitation of storm

drainage and trash capture systems; street and roadway infrastructure such as sidewalks, curb ramps,

pavement, lighting, pedestrian and bicycle features; green infrastructure elements; accessibility (ADA)

improvements; arborist services; and traffic engineering analysis, reports, and studies. All interested firms

shall have enough, readily available resources in the form of trained personnel, support services,

specialized consultants, and financial resources to carry out the services without delay or shortcomings.

The City intends to award at least one contract for each category in Section II to support planning, design,

and delivery of capital improvement and traffic engineering projects for a period of two to three years on

an as-needed basis. Annual contract budgets typically range from $100,000 to $300,000, with design

development (Cat. 3, 6, 7) near the higher end. Due to the nature of the work, no work is guaranteed on

any contract even if awarded. The scope of work may vary and will be requested on a task order basis as

the need arises.

Proposals shall be submitted to Dominic Boneno no later than 4:00 P.M. on Thursday, January 15, 2026.

Each proposer shall submit copies of the proposal(s) in accordance with Section III, “Proposal,” of this

notice.

II. SCOPE OF SERVICES

Consultants may submit proposals for one or more of the on-call categories in this section; however, for

consultants wishing to submit proposals for multiple categories, a separate proposal should be

submitted for each category.

Proposals may be submitted for one or more of the following on-call categories:

• Category #1 – ADA Services

Requested tasks may include, but are not limited to, the following:

• Review and make recommendations to the City about ADA Title II legislative policy and

advise the City on upcoming accessibility regulations and requirements.

• Review and provide recommendations on a project-by-project basis, including providing

input on project scope requirements, plans, specifications, and costs. Types of projects

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may include, but not be limited to, facilities improvements, master planning efforts, and

flatwork improvements.

• Identify opportunities to improve pedestrian mobility and safety, including crosswalk

enhancements, curb extensions, and traffic calming measures as requested by the City.

• Assist the City in developing responses to accessibility accommodation requests and

complaints.

• Provide technical assistance on local, state, and federal requirements and best practices

as requested.

• Perform other ADA project-related services as requested by the City.

• Category #2 – Survey Services

Requested tasks may include, but are not limited to, the following:

• Topographic and boundary surveys

o Establish horizontal and vertical control networks tied to City benchmarks.

o Perform boundary and right-of-way determinations, including determining property

lines, easements, and encroachments.

o Prepare or review legal descriptions and plats as needed.

o Obtain and review title reports to determine ownership.

• Existing conditions surveys

o Survey existing hardscape, trees, utility boxes, drain inlet rim elevations (including

nearest inlet on each approach), and other features.

o Survey private property improvements within project scope (driveways, patios,

stairways, walkways, etc.).

o Collect invert elevations of all underground utilities within project limits.

• Utility and Subsurface Surveys

o Locate visible utilities and coordinate with Subsurface Utility Engineering (SUE)

providers for subsurface investigations.

o Provide survey support for utility potholing.

• Deliverables

o Provide survey base maps in AutoCAD Civil 3D (2018 or older).

o Provide data in GIS-compatible format as required by City.

o Deliver survey reports, point files, and digital terrain models (DTMs).

• Construction Support Services

o Provide construction staking and layout for improvements.

o Perform as-built surveys and prepare record drawings.

o Verify grades, alignments, and conformance with design plans.

• All surveys shall be signed and sealed by a Licensed Professional Land Surveyor (PLS)

registered in the State of California.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541820Public Relations Agencies

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