Project Information

Bid Title

Streetlight Pole Up-fit

Issuing Agency

Town of Southbury

Location

Connecticut

Published Date

Apr 9, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Streetlight Pole Up-fit

Bid Documents

Deadline: May 12, 2026 11:00 am

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Invitation to Bid

SPECIFICATIONS

AND

BID DOCUMENTS

Bid Number 2026-007

Streetlight Pole Up-fit

Office of the First Selectman

501 Main Street South

Southbury, CT

April 9, 2026

The Town of Southbury is soliciting bids from licensed electricians to upfit existing

streetlight poles with 120 VAC electrical outlets.

Following are primary details of the scope of work:

1. Location: Main Street South, Southbury, CT

2. Type of poles to be upfit: cast iron, 12 foot tall from ground level to base of the

Federal globe with access panel at the base.

3. Bubble Box receptacle to be provided by the bidder, and installed approximately

5 feet up from the base of the cast iron pole.

4. Bubble box to contain one weather-resistant 120 VAC, 20 Amp GFI receptacle.

Exact type/model of the proposed GFI shall be identified in bidder’s response.

Box shall have provisions to install an anti-tamper lock or Ty-Wrap to be

provided by others.

5. Bidder is required to drill and tap appropriate hole in the cast iron, and install

an extended Chase Nipple to screw through the box and into the threaded

opening in the pole.

6. Bubble Box and pole to be drilled for a sheet metal screw that engages the cast

iron to anchor the bubble box in order to prevent box from rotating.

7. Internal wire to be routed from the 120 Volt receptacle to pole base, and tied

into the existing 120 VAC power source currently used to power the upper light

globe.

Scope of Upfit Process

 Bidder shall drill and tap a new hole into the pole for the bidder-supplied

extended chase nipple, and install the extended chase nipple

 Bidder shall install and tighten the bubble box onto the nipple through the

bubble box and into the threaded pole, shall add gaskets as required, and shall

add an anti-rotation stabilizing screw through the box into the pole structure.

 The bidder shall temporarily disable (power-off) the preexisting light timers that

are inside ten (10)-power distribution cabinets located along Main Street South.

Public Works will assist in identifying and disabling the light power contactors

prior to splicing in the new pigtail wires.

 The bidder shall open up the access panel at the base of each pole, and will

connect the bidder- supplied GFI receptacle with the existing 120 VAC

connections at the base of the pole.

 Once a group of poles have been upfit, the timer will be set to ON (with Public

Works participation), and the bidder shall verify proper voltage polarity,

grounds, and GFI function at each light pole.

 Quantity of poles to be upfit shall be 75, 100, or 150. Thus, the bidder is

requested to prepare cost proposal for all quantities.

 Bidder is required to provide on-site troubleshooting and repair of all upfit pole

failures for a period of not less than 180 days

 SCHEDULE: Work may be done in one continuous effort, or may be spread out

over time, as bidder prefers. Work must be completed no later than October 1,

2026.

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A drawing of the subject light poles is provided below:

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RFP 2026-007

04.09.2026

Evaluation Criteria

Southbury will apply the following criteria in making a supplier selection decision:

 Clear commitment to start and complete the light pole modifications within the

defined time span

 Commitment to provide GFI receptacles that have a history of low false trips

 Upfit price per pole, or price per groups of poles

 Proof of Electrical Contractor license

 Commitment to analyze, fix at no additional cost any issues for a period of not

less than 180 days after activation of all new receptacles.

Format for Submitting Statements of Qualifications

Responses to this request shall include a comprehensive scope of work, a firm fixed-

price, and timeline.

Included with the RFP submission should be a timeline with a proposed number of

meetings with the Department of Public Works, and other Town staff, as necessary.

The consultant may be expected to make these presentations to the Planning

Commission and to the Board of Selectman, as may be necessary (either in person or

virtually).

Six (6) sealed copies of the following items must be submitted no later than May 12,

2026 at 11:00 a.m.

A. Company Background Materials: Provide information regarding the

background, experience, and reputation of the bidder.

B. Qualifications: Provide key personnel’s professional background and extent of

previous experience in all areas of necessary expertise. Include descriptions of

each proposed key personnel’s role and the relationship of their expertise to the

anticipated work for the Town.

C. Availability: Include availability of personnel, the date the contractor is available

to commence the project and estimated length of time necessary for completion.

D. Examples of Work: Description and examples of at least two (2) comparable

projects completed within the last five (5) years.

E. References: Provide a list of previous or current contracts that are similar to the

Town’s scope of services, including the following:

 Services performed;

 Contact information for clients to be used as a reference for

verification purposes.

F. Local Knowledge: Describe the extent of local knowledge of Southbury and/or

communities with similar characteristics, and regional context.

G. Potential Conflicts of Interest: Provide the names of private parties whom you

have represented before agencies of the Town as well as the general nature of

your representation and other involvement.

H. Litigation/Arbitration: List information on (a) any involvement in litigation or

arbitration with municipal clients; and (b) all clients that have terminated your

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RFP 2026-007

04.09.2026

services prior to completion of any project within the past ten (10) years.

Explain circumstances that led to it and describe the resolution.

I. Proposed Scope of Work: Shall include a project description narrative, estimate

of start and end date, quarterly timeline (anticipated sequence of events and

timing of critical action items, meetings and deliverables), cost of entire project.

J. Professional Liability Insurance: A minimum of $1 million dollar liability

insurance is required.

Selection Criteria

The Town will review and evaluate all complete proposals determined to have been

submitted within the timeline described herein. The Land Use Administrator, Finance

Director, and Public Works Project Administrator shall review all proposals. Proposals

will be reviewed and evaluated by the Planning Commission based on the criteria below.

If deemed necessary by the Planning Commission, the Town of Southbury reserves the

right to shortlist the proposals received and arrange for interviews/oral presentations

to the Planning Commission as part of the selection process. Discussion, requests for

additional information and negotiations may take place with the short list vendors to

ensure clarification and to obtain a program that meets the requirements of this Request

for Proposal.

The Town of Southbury shall select the responsible and responsive Proposal, which is

determined by the Town to be the best situated, most advantageous, and provides the

greatest overall benefit to the Town based on the criteria and evaluation factors included

in this Request for Proposal. Cost shall be only one factor in the award decision. The

Town expressly reserves the right to negotiate with the selected vendor prior to the award

of any contract pursuant to this Request for Proposal.

Submittal Information

Sealed proposals, clearly marked, “PROPOSAL TO PROVIDE CONTRACTING

SERVICES RE: UPFITTING ELECTRICAL OUTLETS ON STREETLIGHT POLES” must

be submitted to the Office of the First Selectman by 11:00 a.m. on 5/12/2026.

The Town reserves the right to reject all RFPs, or parts thereof, which are not in the

best interest of the Town of Southbury.

The selected firm must provide:

1. Code of Ethics/Conflict of Interest Acknowledgment

2. Affidavit of Compliance with Tax Laws

3. Copies of Professional Registrations and Licenses

4. Copy of current Professional Liability Insurance Policy Declaration

For more information, contact:

Jordan Marcinko, Land Use Administrator

203.262.0634

Jmarcinko@southbury-ct.gov

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