Project Information

Bid Title

FB-26-007 RFP Vehicle Upfitting Sales and Installation FB-26-007 RFP Solicitation FB-26-007 RFP Attachment #1 Terms and Conditions FB-26-007 RFP Attachment #2 Scope of Work FB-26-007 RFP Attachment #3 RFP Evaluation Plan FB-26-007 RFP Attachment #4 Sample Master Agreement FB-26-007 RFP Attachment #5 Participation Information FB-26-007 RFP Attachment #6 Protest Information FB-26-007 RFP Attachment #7 Offeror Information Acknowledgements & Certifications FB-26-007 RFP Attachment #8 Offeror Response Worksheet FB-26-007 RFP Attachment #9 Cost Proposal FB-26-007 RFP Attachment #10 Proposed Modifications to Sample Master Agreement FB-26-007 RFP Attachment #11 Claim of Business Confidentiality FB-26-007 RFP Attachment #12 Contract and Grant Disclosure Agreement Form FB-26-007 Exhibit #1 - Combined Certifications Form FB-26-007 Addendum 1

Issuing Agency

University of Arkansas at Little Rock

Location

Arkansas

Published Date

Jan 6, 2026

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Closing Date/Time	Information/Description	Award Letter	Award Status
January 15, 2026 @ 2:00 p.m. CST	FB-26-007 RFP Vehicle Upfitting Sales and Installation FB-26-007 RFP Solicitation FB-26-007 RFP Attachment #1 Terms and Conditions FB-26-007 RFP Attachment #2 Scope of Work FB-26-007 RFP Attachment #3 RFP Evaluation Plan FB-26-007 RFP Attachment #4 Sample Master Agreement FB-26-007 RFP Attachment #5 Participation Information FB-26-007 RFP Attachment #6 Protest Information FB-26-007 RFP Attachment #7 Offeror Information Acknowledgements & Certifications FB-26-007 RFP Attachment #8 Offeror Response Worksheet FB-26-007 RFP Attachment #9 Cost Proposal FB-26-007 RFP Attachment #10 Proposed Modifications to Sample Master Agreement FB-26-007 RFP Attachment #11 Claim of Business Confidentiality FB-26-007 RFP Attachment #12 Contract and Grant Disclosure Agreement Form FB-26-007 Exhibit #1 - Combined Certifications Form FB-26-007 Addendum 1

Attachment Preview

REQUEST FOR PROPOSALS

for

Vehicle Upfitting Sales and

Installation

Issued by

University of Arkansas Little Rock

In collaboration with

SOLICITATION NUMBER FB-26-007

RFP WEBSITE: https://ualr.edu/procurement/bids/

Page 1 of 6

Attachment 00, RFP OVERVIEW

Request for Proposals for

Vehicle Upfitting Sales and Installation

Issued by the University of Arkansas Little Rock

Solicitation Number: FB-26-007

_________________________________________________________________________________________________________________

Attachment 00

RFP OVERVIEW

I. INTRODUCTION

This Request for Proposals (RFP) is being issued by the University of Arkansas Little Rock (“Lead Entity”)

in collaboration with the Procurement Professionals Alliance RFxPremier cooperative purchasing

program. The purpose of this RFP is to establish one or more Master Agreements for Vehicle Upfitting

Sales and Installation.

About RFxPremier

RFxPremier is a division of the Procurement Professionals Alliance (PPA), a non-profit association

dedicated to advancing public procurement through leadership, excellence, and integrity. In accordance

with RFxPremier’s Lead Entity Model, the Lead Entity is issuing this RFP, evaluating responses, and

establishing Master Agreements with the support and assistance of a Sourcing Team, representing a

broad range of perspectives that ensure the RFP incorporates best practices recognized by public entities

across the country.

Participation in RFxPremier Master Agreements is convenient and cost-effective for Eligible Entities—

including all states (as well as the District of Columbia and US territories), cities, counties, districts, other

political subdivisions of any State, Institutions of Higher Education, K-12, quasi-governmental entities,

service districts, healthcare institutions, transportation districts, tribes/tribal organizations, or nonprofit

organizations—and suppliers, with no membership or registration required.

More information about PPA, RFxPremier, and the RFxPremier Lead Entity Model can be found at

www.joinppa.org and www.rfxpremier.org and in Attachment 05, Participation Information.

II. GENERAL INFORMATION AND INSTRUCTIONS

A. RFP Contact. The following individual is the sole contact for this RFP:

Noel Johnson, Procurement Manager

University of Arkansas Little Rock

501-916-5727

Njohnson1@ualr.edu

B. RFP Website. The following website is the sole official source for RFP information and updates:

https://ualr.edu/procurement/bids/

C. Contract Term. The contract term of this Master Agreement is for four (4) years. The Lead Entity

may, prior to execution, adjust the effective date or duration of the contract term of any Master

Agreement for the purpose of making the Master Agreement coterminous with others.

D. Pricing.

All Vehicle Upfitting Sales and Installation purchase orders shall be shipped F.O.B. Destination and

shall include all charges that may be imposed in fulfilling an order.

A labor rate shall include all direct and indirect overhead costs including, but not limited to

transportation, general and administrative costs, etc.

All catalog discount percentages off Manufacturer’s Price List (MPL) or labor rate shall be guaranteed

for the contract term of the Master Agreement. Following the initial year of the Master Agreement, any

request for a labor rate increase must be made at least sixty (60) days prior to the effective date. The

Contractor is permitted one (1) price increase a year that will become effective on the anniversary

date of the contract.

Page 2 of 6

Attachment 00, RFP OVERVIEW

Request for Proposals for

Vehicle Upfitting Sales and Installation

Issued by the University of Arkansas Little Rock

Solicitation Number: FB-26-007

_________________________________________________________________________________________________________________

1. CATLAOG DISCOUNT PERCENTAGE OFF MPL. The discount submitted by the Offeror for the

RFP will serve as the minimum discount offered throughout the duration of the Contract. The

offeror reserves the right to offer a more favorable discount at any time during the duration of the

Contract. The offeror is requested to utilize the current RFxPremier contract: Emergency Vehicle

Upfitting Parts & Accessories for Airgain, Get Wireless, Ray Allen Manufacturing, Havis, Nextivity,

Semtech Corporation, Setina Manufacturing, and Taoglaswhere one of the Manufacturer’s

product lines is purchased from the offeror. In cases where both the offeror’s discount and the

RFxPremier discount are applicable, the higher discount shall take precedence.

2. PICKUP AND/OR DELIVERY. The offeror reserves the right to charge an additional fee for

pickup and/or delivery service of a vehicle(s). The charge shall be clearly communicated to the

Purchasing Entity prior to confirmation of service.

E. RFP Documents. This RFP consists of this RFP Overview, the following attachments, and any

information or materials posted by the Lead Entity to the RFP Website, as amended:

1. Attachment 01, RFP Terms and Conditions

2. Attachment 02, Scope of Work

3. Attachment 03, RFP Evaluation Plan

4. Attachment 04, Sample Master Agreement

a. Exhibit 1. Combined Certifications Form

5. Attachment 05, Participation Information

6. Attachment 06, Protest Information

7. Attachment 07, Offeror Information, Acknowledgements, and Certifications

8. Attachment 08, Offeror Response Worksheet

9. Attachment 09, Cost Proposal

10. Attachment 10, Proposed Modifications to Sample Master Agreement

11. Attachment 11, Claim of Business Confidentiality

12. Attachment 12, Contract and Grant Disclosure Agreement Form

F. Important Dates.

1. RFP Open Date: November 11, 2025

2. RFP Q&A Deadline: December 5, 2025

3. RFP Close Date: January 15, 2026; 2:00 PM CST

Dates and deadlines are subject to change. Offerors should continue checking the RFP

Website for the most up-to-date information.

G. How to Ask Questions.

1. Read and review this RFP, including all attachments, exhibits, and amendments.

2. For questions about the content of this RFP, send your questions via email to the RFP Contact.

Questions must reference the specific section of the RFP to which the question relates.

3. For assistance with technical issues associated with the RFP Website, contact Noel Johnson.

Contact information provided under II. A.

H. How to Respond.

1. Read and review this RFP, including all attachments, exhibits, and amendments.

2. Prepare a proposal that:

a. Follows the requested format;

b. Includes the Solicitation Number on all materials making up the proposal;

Page 3 of 6

Attachment 00, RFP OVERVIEW

Request for Proposals for

Vehicle Upfitting Sales and Installation

Issued by the University of Arkansas Little Rock

Solicitation Number: FB-26-007

_________________________________________________________________________________________________________________

c. Addresses each question and request for a response in this RFP, including all questions in

Attachment 08, Offeror Response Worksheet;

d. Clearly demonstrates your ability to meet the Scope of Work described in Section 2 and

Attachment 02; and

e. Includes all required submissions identified in Section 2.

3. Submit your proposal by the RFP Close Date electronically through the RFP Website.

III. SCOPE OF WORK

A detailed description of the Deliverables being sought through this RFP is attached as Attachment 02,

Scope of Work.

The scope of this RFP and its resulting Master Agreement(s) is intended to benefit all states (as well as

the District of Columbia and US territories), cities, counties, districts, other political subdivisions of any

State, Institutions of Higher Education, K-12, quasi-governmental entities, service districts, healthcare

institutions, transportation districts, tribes/tribal organizations, or nonprofit organizations. Therefore,

offerors should not interpret the Scope of Work to be associated with or limited to any specific

purchase, implementation, project, need, or program within the Lead Entity or any other eligible entity.

Proposals should be generally applicable to all potential Participating Entities and Purchasing Entities,

except where specificity is requested.

The term of the Master Agreement(s) resulting from this RFP is anticipated to be four (4) years.

IV. OFFEROR RESPONSE

A. Required Submissions. The following must be submitted with your proposal:

1. Any response required to be submitted directly through the RFP Website.

2. Completed and signed Attachment 07, Offeror Information, Acknowledgements, and Certifications

3. Completed Attachment 08, Offeror Response Worksheet

4. Completed Attachment 09, Cost Proposal, submitted as a separate document and separate file, if

submitting electronically

5. Completed Attachment 10, Proposed Modifications to Sample Master Agreement

6. Redlined copy of Attachment 04, Sample Master Agreement, if proposing modifications

7. Completed and signed Attachment 11, Claim of Business Confidentiality

8. Redacted copy of proposal clearly marked as such, if claiming confidential, proprietary, or

protected information

9. Attachment 12, Contract and Grant Disclosure Agreement Form

B. Other Documents. The following are informational only and do not need to be submitted with your

proposal:

1. This RFP Overview

2. Attachment 01, RFP Terms and Conditions

3. Attachment 02, Scope of Work

4. Attachment 03, RFP Evaluation Plan

5. Attachment 04, Sample Master Agreement

a. Exhibit 1. Combined Certifications Form

6. Attachment 05, Participation Information

7. Attachment 06, Protest Information

8. Attachment 12, Contract and Grant Disclosure Agreement Form

V. EVALUATION AND AWARD PROCESS

A. Proposals will be sealed until the RFP Close Date. After opening, proposals will be evaluated in

stages as set forth in this section and further detailed in Attachment 03, RFP Evaluation Plan.

Page 4 of 6

Attachment 00, RFP OVERVIEW

Request for Proposals for

Vehicle Upfitting Sales and Installation

Issued by the University of Arkansas Little Rock

Solicitation Number: FB-26-007

_________________________________________________________________________________________________________________

1. Stage 1: Initial Responsiveness Evaluation. Proposals will be reviewed for completeness and

initial responsiveness. Proposals omitting required documents or responses will be scored

accordingly in accordance with Attachment 01, RFP Terms and Conditions.

2. Stage 2: Mandatory Minimum Requirements Evaluation. Complete and responsive proposals

will be reviewed for compliance with mandatory minimum requirements. Proposals failing to meet

or exceed all Mandatory Minimum Requirements identified in Attachment 03, RFP Evaluation

Plan may be rejected in accordance with Attachment 01, RFP Terms and Conditions.

3. Stage 3: Technical Criteria Evaluation. Proposals meeting or exceeding the Mandatory

Minimum Requirements will be evaluated against the Technical Criteria set forth in Attachment

03, RFP Evaluation Plan. The Multi-State Evaluation Team committee will fully evaluate and

score all responsive Proposals submitted by responsible offerors in accordance with this section.

4. Stage 4: Cost Evaluation (MAP Method). Under the Most Advantageous Proposal (MAP)

method, Proposals will be opened at the same time as the Technical Proposals. Both technical

and cost factors will be considered as set forth in Attachment 03, RFP Evaluation Plan.

5. BAFO. A Best and Final Offer (BAFO) request follows the same requirements as the original

solicitation: sealed submissions, defined timelines, and all communication coordinated by the

procurement officer. Offerors are not required to submit a BAFO and may state that their proposal

remains as originally submitted.

The evaluation committee shall decide if the BAFO option is appropriate and will determine who

of the offerors will receive an invitation to submit a BAFO (all offerors may be invited). However,

the Lead State should only invite offerors who could potentially receive an award.

A BAFO process may be appropriate under one of the following circumstances:

● No single response addresses all specifications;

● The scores of two (2) or more offerors are very close;

● Proposals are unclear or deficient in one or more areas; or

● During discussions, the State clarifies requirements in a way that requires proposals to be

materially revised to remain responsive—in such cases, each responsible offeror reasonably

susceptible to award must be given the opportunity to revise its proposal and submit a BAFO.

The following is the scoring process for the BAFO:

● There should be no changes to the evaluation committee for an RFP

● The RFP contact should develop the scoring sheets based upon the additional

information requested in the BAFO, and used by the evaluation committee

● Depending on the additional information requested, scoring may or may not be

independent from the initial solicitation scoring.

Upon completion of the analysis by the evaluation committee, the award goes to the offerors

with the highest score.

B. After evaluations are completed, the Sourcing Team will determine which proposals are most

advantageous to the Lead Entity and potential Participating Entities and Purchasing Entities. An

award will be made to the offeror(s) which, in the opinion of the Sourcing Team, has made the best

proposal and provides the best value.

Page 5 of 6

Attachment 00, RFP OVERVIEW

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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