Project Information

Bid Title

Statewide Mechanical Services

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

May 4, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

005-RFB-2673-2026

Original Source

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Project Description

Bid Information

Bid Number

005-RFB-2673-2026

Solicitation

Statewide Mechanical Services

Solicitation Type

Request for Bids

County

Description

Description

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

The State of Iowa is seeking bidders to provide Mechanical Services at state owned and leased locations throughout Iowa.

The parties understand and agree that for any portion of the goods or services constituting a “public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only engage Contractor under this Contract for purchases at or below the competitive bid threshold established in Iowa Code section 314.1B. All purchases under this Contract related to a “public improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project exceeding this threshold, including all new system installations or full replacements, must be awarded through a separate competitive selection process.

All design work will be done by the Owner or a third-party; engineer plans and specifications may be provided. The State does not accept design-build approach.

The State intends to award contracts in two tiers. Evaluation of Bids and award of contracts, shall be based on the sum of the proposed hourly rates (during regular business hours).

Tier 1
The 2 lowest bidders for each zone to include Zones 1-5.

Tier 2
Additionally, up to two awards in each zone may be made to the lowest bidders who meet the requirements listed for Tier 2.

Sales History
FY21 - $567,768.29
FY22 - $792,832.95
FY23 - $504,704.33
FY24 - $936,387.31
FY25 - $778,306.68

Work Zones
Service Location Options: Zone 1, Zone 2, Zone 3, Zone 4, or Zone 5

Zone 1: NE - Independence, Marshalltown, Eldora, Anamosa
Counties: Allamakee, Benton, Black Hawk, Bremer, Buchanan, Butler, Cerro Gordo, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Floyd, Franklin, Grundy, Hardin, Howard, Jackson, Jones, Linn, Mitchell, Tama, Winneshiek, Worth

Zone 2: NW - Fort Dodge, Rockwell City, Cherokee
Counties: Buena, Vista, Calhoun, Carroll, Cherokee, Clay, Crawford, Dickinson, Emmet, Greene, Hamilton, Hancock, Humboldt, Ida, Kossuth, Lyon, Monona, O'Brien, Osceola, Palo Alto, Plymouth, Pocahontas, Sac, Sioux, Webster, Winnebago, Woodbury, Wright

Zone 3: SW - Clarinda, Glenwood
Counties: Adair, Adams, Audubon, Cass Clarke, Decatur, Fremont, Guthrie, Harrison, Mills, Montgomery, Page, Pottawattamie, Ringgold, Shelby, Taylor, Union

Zone 4: SE - Mount Pleasant, Oakdale, Fort Madison
Counties: Appanoose, Cedar, Clinton, Davis, Des Moines, Henry, Iowa, Jefferson, Johnson, Keokuk, Lee, Louisa Lucas, Mahaska, Monroe, Muscatine, Poweshiek, Scott, Van Buren, Wapello, Washington, Wayne

Zone 5: DSM Metro - Newton, Mitchellville, Woodward, Johnston, DSM Metro, Capitol Complex
Counties: Boone, Dallas, Jasper, Madison, Marion, Marshall, Polk, Story, Warren

* Large facilities are listed within each zone as an example. All zones include other state facilities and political subdivision locations.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Michael Bradbury

Contact Title

Purchasing Agent

Contact Email

michael.bradbury@das.iowa.gov

Contact Phone Number

(515) 823-9327

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

5/4/2026 8:00:00 AM

Until

5/29/2026 2:00:00 PM

Documents/Attachments

005-RFB-2673-2026 - Mechanical Services

5/1/2026 9:20:23 AM

Attachment Preview

005-RFB-2673-2026 – Mechanical Services

005-RFB-2673-2026 – Mechanical Services

SECTION 1 - INTRODUCTION

1.1 Purpose

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the

goods and/or services described further in this RFB to the Lead Agency and any Participating

Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed

in the IMPACS solicitation, and the Lead Agency may extend the contract(s) for up to the number

of annual extensions identified in the IMPACS solicitation at the sole discretion of the Lead

Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

1.2 Request for Bid (RFB) Definitions

Definitions – For the purposes of this RFB and the resulting contract, the following terms shall

mean:

“Agency” means the agency identified in the IMPACS solicitation that is issuing the RFB and any

other agency that purchases from the Contract.

“Alternative Bid” means a response to a bid that does not meet the exact requirements of the

specification but offers an alternative for consideration. An alternative bid is submitted with an

intentional variation to a provision, specification, term or condition of the solicitation. This

alternative, in the opinion of the bidder, achieves the same end result. Alternative bids may be

rejected as non-responsive.

“Bid” means the Bidder’s bid submitted in response to the RFB.

“Bidder” means a vendor submitting a bid in response to this RFB.

“Contract” means the contract(s) entered into with the successful Bidder(s).

“Emergency Service Request” means a time-sensitive request for services made when an

unforeseen event or imminent threat creates a risk to life, health, safety, critical infrastructure,

or continuity of essential government operations and requires immediate contractor action that

cannot wait for standard process timelines.

“Lead Agency” means the agency facilitating the procurement and establishing the Contract.

“Participating Agency” means the agency utilizing the established contract.

“Political Subdivisions” means cities, counties, and educational institutions.

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005-RFB-2673-2026 – Mechanical Services

“Responsible Bidder” means a Bidder that has the capability in all respects to perform the

requirements of the Contract. In determining whether a Bidder is a Responsible Bidder, the

Agency may consider various factors including, but not limited to, the Bidder’s competence and

qualifications to provide the goods or services requested, the Bidder’s integrity and reliability, the

past performance of the Bidder relative to the quality of the goods or services offered by the

Bidder and the best interest of the Agency and the State.

“Responsive Bid” means a Bid that complies with each of the provisions of this RFB, or is either

an alternative bid or a bid with an exception, if accepted by the Agency.

“RFB” means this Request for Bids and any addenda hereto.

“Routine Service Request” means a low-risk, work order or purchase request for standardized

services (maintenance, inspection, cleaning, minor repairs, etc.) with predictable scope, short lead

time, and typically low dollar value that can be fulfilled using existing schedules, standing

contracts, or simplified procurement procedures.

“State” means the State of Iowa, the Agency identified in the IMPACS solicitation, and all state

agencies, boards, and commissions, and any political subdivisions making purchases from the

Contract as permitted by this RFB.

1.3 Contract Term

The term of the contract will begin August 1, 2026 and end on July 31, 2027. The Agency shall

have the sole option to renew the contract upon the same or more favorable terms and conditions

for up to five (5) annual extensions. The resulting contract will be available to all State Agencies.

1.4 Background Information

This RFB is designed to provide Bidders with the information necessary for the preparation of

competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and

is intended to provide the Lead Agency with competitive information to assist in the selection

process. It is not intended to be comprehensive. Each Bidder is responsible for determining all

factors necessary for submission of a comprehensive Bid.

The State of Iowa is seeking bidders to provide Mechanical Services at state owned and leased

locations throughout Iowa.

The parties understand and agree that for any portion of the goods or services constituting a

“public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only

engage Contractor under this Contract for purchases at or below the competitive bid threshold

established in Iowa Code section 314.1B. All purchases under this Contract related to a “public

improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project

exceeding this threshold, including all new system installations or full replacements, must be

awarded through a separate competitive selection process.

All design work will be done by the Owner or a third-party; engineer plans and specifications may

be provided. The State does not accept design-build approach.

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005-RFB-2673-2026 – Mechanical Services

The State intends to award contracts in two tiers. Evaluation of Bids and award of contracts, shall

be based on the sum of the proposed hourly rates (during regular business hours).

Tier 1

The 2 lowest bidders for each zone to include Zones 1-5.

Tier 2

Additionally, up to two awards in each zone may be made to the lowest bidders who meet the

requirements listed for Tier 2.

Sales History

FY21 - $567,768.29

FY22 - $792,832.95

FY23 - $504,704.33

FY24 - $936,387.31

FY25 - $778,306.68

Work Zones

Service Location Options: Zone 1, Zone 2, Zone 3, Zone 4, or Zone 5

Zone 1: NE - Independence, Marshalltown, Eldora, Anamosa

Counties: Allamakee, Benton, Black Hawk, Bremer, Buchanan, Butler, Cerro Gordo, Chickasaw,

Clayton, Delaware, Dubuque, Fayette, Floyd, Franklin, Grundy, Hardin, Howard, Jackson, Jones,

Linn, Mitchell, Tama, Winneshiek, Worth

Zone 2: NW - Fort Dodge, Rockwell City, Cherokee

Counties: Buena, Vista, Calhoun, Carroll, Cherokee, Clay, Crawford, Dickinson, Emmet, Greene,

Hamilton, Hancock, Humboldt, Ida, Kossuth, Lyon, Monona, O'Brien, Osceola, Palo Alto,

Plymouth, Pocahontas, Sac, Sioux, Webster, Winnebago, Woodbury, Wright

Zone 3: SW - Clarinda, Glenwood

Counties: Adair, Adams, Audubon, Cass Clarke, Decatur, Fremont, Guthrie, Harrison, Mills,

Montgomery, Page, Pottawattamie, Ringgold, Shelby, Taylor, Union

Zone 4: SE - Mount Pleasant, Oakdale, Fort Madison

Counties: Appanoose, Cedar, Clinton, Davis, Des Moines, Henry, Iowa, Jefferson, Johnson, Keokuk,

Lee, Louisa Lucas, Mahaska, Monroe, Muscatine, Poweshiek, Scott, Van Buren, Wapello,

Washington, Wayne

Zone 5: DSM Metro - Newton, Mitchellville, Woodward, Johnston, DSM Metro, Capitol Complex

Counties: Boone, Dallas, Jasper, Madison, Marion, Marshall, Polk, Story, Warren

* Large facilities are listed within each zone as an example. All zones include other state facilities

and political subdivision locations.

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005-RFB-2673-2026 – Mechanical Services

SECTION 2 – ADMINISTRATIVE INFORMATION

2.1 Issuing Officer

The Issuing Officer identified in the IMPACS solicitation is the sole point of contact regarding the

RFB from the date of issuance until selection of the successful Bidder.

2.2 Restriction on Communication

From the issue date of this RFB until announcement of the successful Bidder, Bidders may contact

only the Issuing Officer. The Issuing Officer will respond only to electronic questions regarding the

procurement process. Questions related to the interpretation of this RFB must be submitted as

provided in the IMPACS solicitation. Oral questions related to the interpretation of this RFB will

not be accepted. Bidders may be disqualified if they contact any State employee other than the

Issuing Officer about the RFB except that Bidders may contact the State Targeted Small Business

Office on issues related to the preference for Targeted Small Businesses.

The Agency assumes no responsibility for oral representations made by its officers or employees

unless such representations are confirmed in writing and incorporated into the RFB through an

addendum.

2.3 Amendment to the RFB

The Agency reserves the right to amend the RFB at any time using an addendum. The Bidder shall

acknowledge receipt of all addenda in its Bid.

It is the Bidder’s sole responsibility to check daily for addenda to posted documents.

2.4 Bid Amendment and/or Withdrawal

The Bidder may amend or withdraw and resubmit its Bid at any time before the Bids are due. The

amendment must be submitted on Iowa IMPACS by the Bidder as an amendment to the bid prior

to the bid closing date and time.

2.5 Submission of Bids

The Agency must receive the electronic Bid on: Iowa IMPACS before the “Bids Due” date and time.

This is a mandatory requirement and will not be waived by the Agency. Any Bid received after

this deadline will not be accepted. It is the Bidder’s responsibility to ensure the bid is received

prior to the deadline. Email and faxed Bids will not be accepted.

Bidders must furnish all information necessary to enable the Agency to evaluate the Bid. Bids that

fail to meet the mandatory requirements of the RFB may be rejected. Oral information provided

by the Bidder shall not be considered part of the Bidder's Bid unless it is in writing.

2.6 Bid Opening

The Agency will open Bids after the deadline for submission of Bids has passed. However, the

names of Bidders who submitted timely Bids will be publicly available after the Bid opening. See

Iowa Code Section 72.3. The announcement of Bidders who timely submitted Bids does not mean

that an individual Bid has been deemed technically compliant or accepted for evaluation.

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005-RFB-2673-2026 – Mechanical Services

2.7 Costs of Preparing the Bid

The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.

2.8 Rejection of Bids

The Agency reserves the right to reject any or all Bids, in whole and in part, received in response

to this RFB at any time prior to the execution of a written Contract. Issuance of this RFB in no way

constitutes a commitment by the Agency to award a Contract. Each Bidder is responsible for

determining all factors necessary for submission of a complete and comprehensive Bid.

2.9 Disqualification

The Agency will reject outright and will not evaluate Bids if the Bidder fails to deliver the Bid by

the due date and time. The Agency may reject outright and may not evaluate Bids for any one of

the following reasons:

● The Bidder acknowledges that a requirement of the RFB cannot be met.

● The Bidder’s Bid materially changes a requirement of the RFB or the Bid is not compliant with

the requirements of the RFB.

● The Bidder’s Bid limits the rights of the Agency.

● The Bidder fails to include information necessary to substantiate that it will be able to meet a

requirement of the RFB.

● The Bidder fails to timely respond to the Agency’s request for information, documents, or

references.

● The Bidder fails to include bid security, if required.

● The Bidder fails to include any signature, certification, authorization, stipulation, disclosure or

guarantee requested.

● The Bidder presents the information requested by this RFB in a format inconsistent with the

instructions of the RFB or otherwise fails to comply with the requirements of the RFB.

● The Bidder initiates unauthorized contact regarding the RFB with state employees.

● The Bidder provides misleading or inaccurate responses.

● The Bidder’s Bid is materially unbalanced.

● There is insufficient evidence (including evidence submitted by the Bidder and evidence

obtained by the Agency from other sources) to satisfy the Agency that the Bidder is properly

responsive and responsible to satisfy the requirements of the RFB.

● The Bidder alters the language in Certification Letter or Authorization to Release Information

Letter.

● The Respondent is a “scrutinized company” included on a “scrutinized company list” created by

a public fund pursuant to Iowa Code section 12J.3.

● The Respondent is a “prohibited company” or is selling products manufactured by a “prohibited

company” as defined by Iowa Code section 12K.1(4).

2.10 Nonmaterial Variances

The Agency reserves the right to waive or permit cure of nonmaterial variances in the Bid if, in the

judgment of the Agency, it is in the Agency’s best interest to do so. Nonmaterial variances include

minor informalities that do not affect responsiveness, that are merely a matter of form or format,

that do not change the relative standing or otherwise prejudice other Bidders, that do not change

the meaning or scope of the RFB, or that do not reflect a material change in the requirements of

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services

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