Project Information

Bid Title

2026 RECPATH CRACKSEALING AND PAVEMENT REPAIRS

Issuing Agency

Summit County

Location

Colorado

Published Date

Apr 3, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

2026 RECPATH CRACKSEALING AND PAVEMENT REPAIRS

View RFP

Due date: TUESDAY APRIL 21, 2026 by 5:00PM MST/MDT

Overview: Summit County Government (“County”) is soliciting bids from qualified contractors to conduct crack sealing and asphalt repairs on the Summit County Recreational Pathway (Recpath). The County has identified three separate tasks for this project including (1) general crack sealing, (2) full depth patching of faulted cracks, and (3) mill and overlay of faulted cracks. These tasks are further described in “Attachment A – Project Tasks.” The work should be completed no later than June 1, 2026 if possible.

A pre-bid meeting will be held on site behind Summit High School on Monday April 13 at 10:00AM MST. Please contact Allison Morton, allison.morton@summitcountyco.gov , for directions and the exact meeting location. This pre-bid meeting is not mandatory, and bids will be received regardless of attendance.

All proposals that have been duly received will be publicly opened and read aloud on April 22 via Microsoft Teams. The Contract will be awarded to the lowest responsible bidder who best meets the requirements of Summit County and the public interest.

Summit County Board of County Commissioners reserves the right to reject any or all proposals, to waive irregularities or informalities, and to conduct such investigations or negotiations as it deems necessary to select the most responsible and responsive proposal.

Contact Information: Allison Morton, at Allison.Morton@SummitCountyCO.gov or 970-668-4213.

Links:

• RFP
• Attachment A: Project Tasks
• Attachment B: Bid Forms

Share this page

Share this page ×

Copy and paste this code into your website.

Your Link Name

Share this page on your favorite Social network

Facebook

Twitter

Reddit

Close

Please ensure Javascript is enabled for purposes of website accessibility

Attachment Preview

REQUEST FOR PROPOSALS

for

2026 RECPATH CRACKSEALING AND PAVEMENT REPAIRS

POSTED: APRIL 3, 2026

Proposals Due:

TUESDAY APRIL 21, 2026 by 5:00PM MST/MDT

Overview

Summit County Government (“County”) is soliciting bids from qualified contractors to conduct crack sealing and

asphalt repairs on the Summit County Recreational Pathway (Recpath). The County has identified three separate tasks

for this project including (1) general crack sealing, (2) full depth patching of faulted cracks, and (3) mill and overlay

of faulted cracks. These tasks are further described in “Attachment A – Project Tasks.” The work should be completed

no later than June 1, 2026 if possible.

A pre-bid meeting will be held on site behind Summit High School on Monday April 13 at 10:00AM MST. Please

contact Allison Morton, allison.morton@summitcountyco.gov, for directions and the exact meeting location. This

pre-bid meeting is not mandatory, and bids will be received regardless of attendance.

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the

Summit County Open Space and Trails Department. Contact Allison Morton, Senior Resource Specialist, for

additional project information at allison.morton@summitcountyco.gov or 970-668-4213.

Scope of Services

Contractor shall furnish all labor, transportation, and incidentals necessary to perform the Crack Sealing and

Pavement Repair services as further described in Attachment A. Work shall be completed as set forth in a contract

for this project to be negotiated with the County based upon the contractor’s written proposal as outlined in

Attachment B.

Proposals should provide a specific timeline to complete these services. Proposals shall include methodology for

equipment, personnel access, and staging, as well as phasing and sequencing of the operations. Heavy equipment

access to the Recpath is possible, and staff will work with the Contractor to identify suitable locations.

Work shall be completed as set forth in a contract for this project to be negotiated with the County and based upon

the contractor’s written proposal.

Date and time of service

Service will be performed on an ongoing daily basis beginning May 2026 and ending by June 1, 2026 if possible.

Service will be performed on a regular daily schedule (Monday – Friday, 7 AM – 6 PM excluding holidays) and will

be agreed upon prior to contract. Potential schedule should be included in contractor's written proposal.

Indemnification and Insurance

Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses

arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising

out of the performance of services by Contractor. No later than seven (7) days following the execution of an

Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with

certificates of insurance evidencing the types and amounts of insurance specified below:

a. Worker’s Compensation and Employer’s Liability:

SCG Version 02.22

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

 $1,000,000 Each Accident

 $500,000 Disease Policy

 $1,000,000 Disease Each Employee

b. Commercial General Liability:

i. $1,000,000 Each Occurrence

ii. $2,000,000 General Aggregate

iii. $2,000,000 Products Completed Operations Aggregate

c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability

arising out of any auto (including owned, hired and non-owned autos) used in the performance of

services under this Agreement.

i. $1,000,000 Combined Single Limit Each Accident

Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written

approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be

provided to the County upon request. With regard to all insurance, such insurance shall:

• Be primary insurance to the full limits of liability herein before stated and, should County have other valid

insurance, County insurance shall be excess insurance only; and

• Not cancelled without thirty (30) days prior written notice to the County.

Proposal Format

Contractors should provide a written proposal that outlines the overall approach for performing these services,

machine and personnel access, staging, and sequencing of operations. Costs for performing services outlined in

this request for proposals shall be clearly stated to allow the County to effectively evaluate each proposal using

the bid tables found in Attachment B. Potential daily schedule of services should also be included.

Refinements and Improvements

Applicants should feel free during the proposal submission process to provide any suggestions or comments that might

be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not

committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this

work.

The following pages contain the RFP instructions and owners requirements.

Part I - ADMINISTRATIVE INFORMATION

A. Issuing Officer

This Request for Proposals (“RFP”) is issued by Summit County Open Space & Trails. For questions, please contact

Allison Morton, at Allison.Morton@SummitCountyCO.gov or 970-668-4213.

B. Purpose

This RFP provides prospective contractors with sufficient information to prepare and submit proposals for

consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks

outlined in the RFP.

C. Scope

This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein.

These are mandatory requirements that must be met to be eligible for consideration.

SCG Version 02.22

D. Scheduling

Proposals must be submitted via email to Allison.Morton@SummitCountyCO.gov to the Open Space & Trails

Department by Tuesday April 21, 2026 no later than 5:00PM MST/MDT. The proposal should outline the schedule

for commencement of service.

E. Inquiries and Questions

Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of

the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Allison Morton, Senior Resource Specialist

Summit County Open Space & Trails

970-668-4213

Allison.Morton@SummitCountyCO.gov

Time Schedule:

Friday April 3, 2026 Request for Proposals publicly advertised and posted on County website

Monday April 13, 2026 Pre-Bid Meeting at 10:00a.m.; contact Allison Morton prior to the site visit for details

Wednesday April 15, 2026 Deadline for all Questions

Thursday April 16, 2026 All Questions, Comments and Responses to Questions posted by the County at Bids and

Proposals on www.SummitCountyCO.gov

Tuesday April 21, 2026 Proposals must be submitted via email to Allison.Morton@SummitCountyCO.gov no

later than 5:00 p.m. MST/MDT

Wednesday April 22, 2026 Official Bid Opening at 9:00a.m.

Monday April 27, 2026 Contract negotiations (week of)

Friday May 8, 2026 Notice of Award and send Unsuccessful Bidder letter (email) to all proposers

F. Instructions for Submission of Proposals

It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows and with

appropriate text in the email subject line and text in the top few lines of the body of the email:

Email Address: Allison.Morton@SummitCountyCO.gov

Subject Line Text:

<Vendor’s Name> - Proposal for: RECPATH CRACK SEALING AND REPAIRS

Body Text:

ATTN: ALLISON MORTON, SENIOR RESOURCE SPECIALIST

SUMMIT COUNTY OPEN SPACE & TRAILS

Proposal for: RECPATH CRACK SEALING AND REPAIRS

1. Contractor's company name

2. Contact name and phone number

SCG Version 02.22

G. Late Proposals

It is the responsibility of each vendor submitting a proposal to ensure that emailed proposals arrive to the OPEN

SPACE & TRAILS DEPARTMENT by 5:00 PM MST/MDT on APRIL 21, 2026.

H. Proprietary Information

Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.

I.

Response Material Ownership

All materials submitted regarding this RFP become the property of the County and will only be returned at the County's

option.

J. Incurring Costs

The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed

contract.

K. Acceptance of Proposal Content

The contents from the selected contractor’s proposal will become contractual obligations if a subsequent agreement is

reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award and

such contractor may be removed from future solicitations.

L. Acceptance Time

The County intends to make a proposal selection within 20 business days after the closing date for receipt of proposals.

M. Budget

Costs for performing services must be included in the proposals and should be clearly stated to allow the County to

effectively evaluate each proposal. Crack sealing will be performed on a fixed budget of $15,000 and Contractors

will provide unit prices as outlined in Attachemnt B, Table 1. Full depth patching and mill and overlay tasks will

be bid on a unit area basis as outlined in Attachment B, Table 2. Applicants must complete the bid form found in

Attachment B.

PART II – PROPOSAL CONTENT

The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the contactor

may have about meeting these requirements shall be specifically identified in the proposal.

Scope of Work

Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing the

services, and any recommendations on improving efficiencies in the process.

Qualifications

Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a

brief description of past and current projects. Each summary shall include a brief project description and name, address

and phone number of a local contact person involved in the project. The statement of qualifications should also provide

a summary of contractor's ability to successfully complete the requirements of this RFP. The statement of qualification

shall be brief but shall include at a minimum the following:

1. Description of similar projects

2. Capabilities (including equipment) and staff

SCG Version 02.22

PART III – PROPOSAL EVALUATION AND SELECTION

The County intends to engage the most qualified contractor available for this assignment while minimizing the costs

to the County. Responsiveness to the RFP will be a principle basis for evaluation. Proposals shall provide a

straightforward and concise presentation adequate to satisfy the requirements of the RFP. The proposal should clearly

express the contractor's understanding of the County's specific requirements, indicating the contractor's qualifications

to conduct this service in a thorough and efficient manner.

Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may

arise if any public official exercises any substantial discretionary function in connection with a government contract,

purchase, payment or other pecuniary transaction without necessary disclosures as defined by Colorado Revised

Statutes (C.R.S.) Section 18-8-308 as amended.

Selection Process.

1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities

and to re-solicit proposals.

2. The County reserves the right to conduct such investigations of, and discussions with, those who have submitted

proposals (“Proponents”) or other entities as it deems necessary to assist in the evaluation of any proposal or to

secure maximum clarification and completeness of any proposal.

3. All proposals submitted must be valid for a minimum period of ninety (90) days after the date of the proposal

opening. Each Proponent must submit with the proposal a list of all subcontractors, independent contractors or

sub-consultants employed or proposed to be employed by the Proponent in the performance of the contract.

4. Selection of a contractor will be made at the sole discretion of the County. The County may consider the

following criteria when evaluating proposals that includes but is not limited to:

a. Cost;

b. The reputation, experience and efficiency of the Proponent;

c. The ability of the Proponent to perform the contract or provide the goods and services within the time

specified;

d. The comparative quality of the goods and services bid;

e. The Proponent’s performance under previous contracts with Summit County;

f. The number and scope of conditions attached to the proposal;

g. The Proponent’s interest in the project, as well as their understanding of the project scope and the specific

requirements of Summit County; and

h. The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized

by the Proponent.

5. Contract negotiations will take place with the most qualified contractor. The County reserves the right to

incorporate specific contract provisions into the Proponent’s standard contract if the County’s standard contract

cannot be used. Such provisions include but are not limited to insurance and indemnification provisions and

governmental immunity provisions. If a contract cannot be negotiated, the negotiations will be terminated in

writing and negotiations will begin with the next most qualified contractor.

SCG Version 02.22

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.