Project Information

Bid Title

Alexander Island Park Entrance

Issuing Agency

City of DeBary

Location

Florida

Published Date

Oct 26, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

08-26

Original Source

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Bid Documents

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Project Description

Bid Number:	08-26
Bid Title:	Alexander Island Park Entrance
Category:	2026 Bid Postings
Status:	Open

Description: Construction of the Capital Improvements to the existing features at locations shown on the plans. Publication Date/Time: 10/26/2025 12:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: 12/2/25 Pre-bid Meeting: 11/5/25 Contact Person: sperry@debary.org Related Documents: 08-26 - Alexander Island Park Entrance Exhibit J Bid Price Sheet RFP 08-26 Construction Plans RFP 08-26 Tree Mitigation Plan

Attachment Preview

REQUEST FOR PROPOSAL AND CONTRACTOR ACKNOWLEDGEMENT FORM

REQUEST FOR PROPOSAL AND CONTRACTOR

ACKNOWLEDGEMENT FORM

POSTING DATE: October 26, 2025

PURCHASING CONTACT & EMAIL:

Susan Perry, Purchasing Coordinator

sperry@debary.org

RFP NUMBER AND TITLE:

08-26 - Alexander Island Park Entrance

RFP DUE DATE & TIME:

December 2, 2025 at 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

QUESTION DEADLINE:

November 10, 2025 at 2:00 PM EST

The City will respond by addendum to written inquiries emailed / submitted to:

sperry@debary.org, khare@debary.org, or VendorLink

MANDATORY PRE-PROPOSAL MEETING DATE & TIME:

November 5, 2025 at 10:00 AM EST

LOCATION: 16 Colomba Rd., DeBary, Florida 32713- City Council Chambers

________________________________________________________________________________

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE.

YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED

AGENT OF THE PROVIDER.

COMPANY NAME: __________________________________________________________________________

MAILING ADDRESS: ________________________________________________________________________

CITY, STATE, ZIP: __________________________________________________________________________

FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): ________________________________________

TELEPHONE NUMBER:___________________________

EMAIL: ______________________________________________________________________________

AUTHORIZED SIGNATURE:

___________________________________________

TITLE: _______________________________

TYPE OR

PRINTED NAME:

__________________________________________

DATE: _____________________________

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute

a waiver of proceedings under Chapter 120, Florida Statutes.

08-26 - Alexander Island Park Entrance

1. Overview

OVERVIEW AND INTENT

This RFP intends to solicit sealed proposals from qualified Contractor(s) to provide roadway

improvements in accordance with the construction plans and specifications.

2. RFP Schedule: The following is a tentative schedule for the RFP process and all dates are subject to

change.

Solicitation Posting

Mandatory Pre-Proposal Meeting

Request for Information Cut-off

Proposals Due

Proposal Evaluation

City Council Approval Date

October 26, 2025

November 5, 2025

November 10, 2025

December 2, 2025

December 3, 2025

December 17, 2025

3. THE FOLLOWING DOCUMENTS ARE TO BE SUBMITTED WITH THE CONTRACTOR’S BID:

☐ Request for Proposal and Contractor Acknowledgement – page #1 and IRS Form W-9

☐ Exhibit A - Drug-free Workplace Certification

☐ Exhibit B - Certification Regarding Debarment, Suspension Ineligibility, and Voluntary Exclusion – Lower Tier

Covered Transactions

☐ Exhibit C - Byrd Anti-Lobbying Amendment Certification

☐ Exhibit D - Contractor Statutory Compliance Affidavit

☐ Exhibit E - List of Major Subcontractors

☐ Exhibit F - Evidence of Experience and Financial Status

☐ Exhibit G - Bid Bond

☐ Exhibit H - Conflict of Interest Disclosure Form

☐ Exhibit I - Officers and Significant Stakeholder

☐ Exhibit J – Bid Price Sheet

☐ Certificate of Insurance

☐ If a Florida Corporation, a screenshot of “ACTIVE” status through www.sunbiz.org

☐ If a Non-Florida Corporation, a screenshot of “ACTIVE” status from the state in which the business was formed

☐ All Addenda

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08-26 - Alexander Island Park Entrance

SCOPE OF WORK, SERVICES and SPECIAL PROVISIONS

Article 1 - Description of Work

These documents intend to cover the process of construction of the Capital Improvements to the existing

features at locations shown on the plans.

Work included in the bid items is shown on the Bid Price Sheet and on the plans. No direct payment will

be made for any other work necessary to complete the planned work, but the cost thereof shall be included

in the unit prices bid for pay items. All costs to perform the work called for are included in the unit prices

and the total bid amount in the Proposal submitted by the Contractor.

Any commission or omission shown or implied shall not be cause for deviating from the intent of the Contract

Documents. If any modifications of the Contract Documents are deemed necessary by the Contractor,

details of such modifications and the reasons therefore shall be submitted in writing to the Engineer for

written approval prior to beginning such modified work.

Article 2 - Insurance

Insurance coverage, limits and other requirements will be in accordance with Florida Department of

Transportation Specifications for Road and Bridge Construction, latest edition, and as specified in the City

of DeBary’s General Terms and Conditions. Any discrepancy between the FDOT and the City

specifications, the City’s specifications will govern. City of DeBary shall be listed as an additionally

insured.

Article 3 - Contract Bonds – Mobilization – Pay Item 101-1

The cost of the Payment Bond and Performance Bond shall be included in the Total Bid Amount.

Compensation to the Contractor for providing the required Payment and Performance Bonds shall be

included in Pay Item 101-1, Mobilization.

The forms included in these RFP documents shall be used. NO OTHER FORMS WILL BE ACCEPTED.

Article 4 - Construction Procedure

The Contractor shall at all times conduct the work in such manner and in such sequence as will insure the

least practicable interference with traffic. The Contractor's vehicles and other equipment shall be operated

in such manner that they will not be a hazard or hindrance to the traveling public. The Contractor shall not

open up work to the prejudice of work already started, and the Engineer may require the Contractor to finish

a section on which work is in progress before work is started on any additional section.

The Contractor shall arrange the work and dispose of materials in accordance with the spirit of the Contract

Documents and perform the work in proper sequence all as may be approved by the Engineer.

Whenever, in the opinion of the Engineer, any roadway or portion thereof is in an acceptable condition for

travel it shall be opened to traffic, as may be directed, and such opening shall not be held to be in any way

an acceptance of roadway, or any part of it, or as a waiver of any of the provisions of the Specifications and

the Contract Documents. Necessary repairs or renewals made on any section of the roadway opened to

travel under instructions of the Engineer, due to defective material or workmanship or due to natural causes,

other than ordinary wear and tear, pending completion and acceptance of the roadway, shall be performed

by the Contractor without additional compensation.

The Contractor is responsible for maintaining proper drainage during construction.

Existing functioning gutters, pipes, and ditches shall not be obstructed and adjacent premises must be

given access as far as practicable. Materials or equipment stored along the roadway shall be placed so as

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08-26 - Alexander Island Park Entrance

to cause no obstruction to the traveling public.

Article 5 - Barricades, Warnings, and Detour Signs

The Contractor shall provide, erect and maintain all necessary barricades, suitable and sufficient warning

lights, danger signals and signs provide a sufficient number of watchmen to direct the traffic, and take all

necessary precautions for the protection of the work and safety of the public. Highways closed to traffic

shall be protected by effective barricades on which shall be placed acceptable warning signs and lights.

The Contractor shall erect and maintain acceptable warning and directional signs at all closures (partial or

whole), intersections and along the detour routes, directing the traffic around the closed portion or portions

of the highway, so that any temporary detour route or routes shall be indicated clearly throughout its or their

entire length. All barricades and obstructions shall be illuminated at night and all lights shall be kept burning

from sunset until sunrise. All warning and directional signs shall be furnished by the Contractor unless

otherwise stipulated.

Article 6 - Maintenance of Traffic and Lane Closure Requirements

The Contractor shall coordinate all construction that may impede traffic with appropriate City

representatives and emergency services.

During daylight hours, paved roadways may be occupied by the Contractor’s operations however local

residents, emergency vehicles, mail delivery, waste removal, and school buses must have continuous

access through the work zone at all times. Payment for Maintenance of Traffic will be made under the Pay

Item 101-1.

Article 7 - Contract Assignment

The successful Bidder will be required to perform the work as a prime contractor. No assignment of the

contract will be allowed.

Article 8 - Layout of Work and Surveys

The Engineer will furnish the Contractor with all necessary information relating to lines, grades and locations

of the work. The Contractor shall furnish all stakes and necessary labor and shall be responsible for the

layout of the work and the establishing of all lines and grades. All layout work may be checked and verified

by the Engineer; and the Contractor shall furnish all such necessary materials, equipment, labor and

assistance as the Engineer may require. The Contractor is responsible for the safeguarding of survey

references and any offset thereto which he might require in the process of his work. The damage, moving

or loss of references caused by carelessness of the Contractor will be replaced at the Contractor's expense.

Payment to the Contractor for Surveying, Construction Layout and As-Built Drawings shall be made under

Pay Item 101-2.

Article 9 - Escalation and/or Adjustment

No claim for escalation or adjustment for any price or rate increases will be considered.

Article 10 - One-Year Correction Period

The Contractor shall at his expense maintain his Contract Bond in effect through the guaranty period and

such additional time as the Contractor may be performing work pursuant to his obligations under the

guaranty.

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08-26 - Alexander Island Park Entrance

Article 11 – Testing

The Contractor will employ, at its expense, a Certified Testing Laboratory for all testing required under this

contract. Sample or locations are to be approved by the Engineer.

Testing requirements are as follows:

• Pipe Trench – maximum lift height is 12” – two density tests required for each lift.

• Roadway Subgrade and Base – maximum lift height is 12” – one density test is required for each

two hundred square yards of subgrade or base.

• Trail Subgrade and Base - two density tests required for subgrade and two density tests required

for base.

• Asphalt – two core samples required – locations to be determined by Engineer.

Density Test Reports shall be electronically transmitted to the Engineer by the Certified Testing Laboratory.

Payment for Testing Services shall be made under Pay Item 101-3.

Article 12 – Specifications

The Florida Department of Transportation Standard Specifications for Road and Bridge Construction, latest

edition in its entirety will apply to this project, with the exception of the following and other changes,

modifications and/or amendments that are included in the Contract Documents.

A. IN GENERAL: Where the word "Department" and "Director" occurs substitute the word "City";

delete all references to "Secretary"; delete all references to "Holiday" and "Working Days"; delete

all references to "Value Engineering Incentive".

All references to "Engineer" shall mean the City of DeBary‘s Consulting Engineer.

B. Method of Payment/Basis of Payment; The units of measurement and the contract unit prices are

those indicated in Exhibit J – Bid Price Sheet. Such prices and payments shall be full

compensation for performing all work necessary to complete the entire project.

Article 13 - "Or Equal" Clause

Direct reference in specifications to any item of material or equipment with or without the

words "or equal", shall be interpreted as determining a standard of quality and shall not be construed as

limiting competition.

Article 14 - Time of Completion

The time of completion for this project is the date set forth in the Notice-to-Proceed. The

date for such Notice-to-Proceed shall be mutually agreed to by the Contractor and City and specifically

established for each location the Contractor is directed to work.

No time extensions will be given for inclement weather unless the Contractor can show that rainfall

experienced during the contract times is above normal for the same months in previous years as determined

by reliable measurement and confirmed by the Engineer's measurements at the site. The number of days

of time extension granted under this Article shall be at the sole discretion of the Engineer.

Article 15 - Liquidated Damages

The amount of liquidated damages shall be five hundred dollars ($500.00) per Calendar Day that any work

remains uncompleted after the contractual Completion Date.

Liquidated damages in an amount determined in accordance with the above will be deducted from monies

due the Contractor. In the event that no monies are due the Contractor or that the monies due are

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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