Project Information

Bid Title

OSP Photo Lab Portfolio Software

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

Sep 9, 2026

Closing Date

Sep 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000041615

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Solicitation ID:	SRC0000041615
Solicitation Name:	OSP Photo Lab Portfolio Software
Original Begin Date:	9/9/2026 1:00:00 PM
Begin Date:	9/9/2026 1:00:00 PM
End Date:	9/11/2026 1:00:00 PM
Inquiry End Date:	9/10/2026 12:00:00 PM
Commodity:	Access software
MBE Set Aside:	MBE Set Aside
Agency:	DPS273122 PHOTO LAB CDSB DPS-Dept of Public Safety
Solicitation Status:	Open for Bidding
Solicitation Type:	Request for Quote (RFQ)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000041615
Solicitation Name OSP Photo Lab Portfolio Software	RFx Type Request for Quote (RFQ)
Lot # 1	Solicitation Status Open for Bidding
Round # 1	MBE Set Aside
Begin Date 9/9/2026 1:00:00 PM (ET)	Amendment?
End Date 9/11/2026 1:00:00 PM (ET)	Inquiry End Date 9/10/2026 12:00:00 PM
Summary The Ohio Department of Public Safety / Information Technology Projects is soliciting dealers on for renewal of 18 QTY Portfolio DAM Portfolio Enterprise Subscriptions Extensis PEU-501000 Period of Performance:  9/14/2026 – 9/13/2027 Failure to provide valid bid pricing for at least 60 days may deem the quote non-response. Please review all attached solicitation documents.	Predecessor Contract DPS032510 - FY26 Renewal - Extensis Portfolio
Process CONTRACT OPPORTUNITY See attached (ad hoc) solicitation document/contract draft for specifications, requirements, terms and conditions.  If selected, bidder shall execute contract document (items in red will be changed prior to award). INVITATION TO BID INSTRUCTIONS Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation. STANDARD TERMS AND CONDITIONS The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached)  apply to this solicitation and will govern any resulting Contract. EVALUATION A PDF Quote must be included. Failure to quote all items, provide PDF quote, or reference associated contract may deem the quote non-responsive. All costs including shipping must be included in bid pricing on OhioBuys item grid. Shipping cannot be estimated, must be firm-fixed price if applicable. Bid pricing must be valid for 60 days. The State will not be responsible for any costs not otherwise specified. Inquiries must be submitted via the OhioBuys Inquiry Field. CONTRACT AWARD The contract will be awarded to the lowest responsive and responsible bidder by line item. Bidders may respond to one or more lines for consideration. Period of performance for any resulting PO will be 9/14/2026 - 9/13/2027 BRAND NAME SPECIFICATIONS The product(s) specified in this bid are being bid as BRAND (and model) SPECIFIC. That signifies no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6). OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.
Ship To P003935 DPS FISCAL 2 Origin 984 ospfiscal2@dps.ohio.gov Columbus
Contracting Entity DPS273122 PHOTO LAB CDSB 1 Record(s)	Participating Agencies DPS-Dept of Public Safety 1 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date Standard Terms and Conditions Public Solicitation Documents (Approved) Standard Terms and Conditions.pdf Standard Terms and Conditions.pdf Instructions, Terms and Conditions for Bidding Public Solicitation Documents (Approved) INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING 012926.pdf INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING 012926.pdf Contract Draft Public Solicitation Documents (Approved) CONTRACT DRAFT.pdf CONTRACT DRAFT.pdf 3 Record(s)

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.