Annual Contract for Short-Term Rentals of Cars, Trucks, and Vans

Project Information

Bid Title: Annual Contract for Short-Term Rentals of Cars, Trucks, and Vans
Issuing Agency: Tarrant County
Location: Texas
Published Date: Dec 6, 2024
Closing Date: Jan 9, 2025
Government Level: State & Local
Status: Closed
Ref. #: F2025043
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Project Description: Bid Information

Type Invitation for Bid

Status Issued

Number F2025043 (Annual Contract for Short-Term Rentals of Cars, Trucks, and Vans)

Issue Date & Time 12/6/2024 07:30:03 AM (CT)

Close Date & Time 1/9/2025 02:00:00 PM (CT)

Question Cut Off Date 12/26/2024 12:00:00 PM (CT)

Notes

Tarrant County Government is seeking to obtain short-term rental services for passenger cars, pick-up trucks, and vans on an as needed basis throughout the year. Pricing must include a daily, weekly, and monthly rate with collision damage waiver and business traveler’s liability insurance per day, week, and month.

1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.

2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update an d submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name Julie Nichols, Senior Buyer

Address 100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103 USA

Phone (817) 884 x1313

Fax (817) 884 x1313

Email jmnichols@tarrantcountytx.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF

Bid Attachments

File Name Description File Size

TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024) 89 KB

TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024) 81 KB

TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23) 201 KB

F2025043 - Technical Specifications.pdf
F2025043 - Technical Specifications 154 KB
Commodity Codes: NAICS 441110New Car Dealers
NAICS 531110Lessors of Residential Buildings and Dwellings
NAICS 532111Passenger Car Rental

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Type	Invitation for Bid
Status	Issued
Number	F2025043 (Annual Contract for Short-Term Rentals of Cars, Trucks, and Vans)
Issue Date & Time	12/6/2024 07:30:03 AM (CT)
Close Date & Time	1/9/2025 02:00:00 PM (CT)
Question Cut Off Date	12/26/2024 12:00:00 PM (CT)
Notes	Tarrant County Government is seeking to obtain short-term rental services for passenger cars, pick-up trucks, and vans on an as needed basis throughout the year. Pricing must include a daily, weekly, and monthly rate with collision damage waiver and business traveler’s liability insurance per day, week, and month. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update an d submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Name	Julie Nichols, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 884 x1313
Fax	(817) 884 x1313
Email	jmnichols@tarrantcountytx.gov

Annual Contract for Short-Term Rentals of Cars, Trucks, and Vans

Project Information

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