Project Information

Bid Title

Notice to Respondents: REQUEST FOR PROPOSAL WSCD-25-023 FOR SUPERINTENDENT SEARCH SERVICES

Issuing Agency

Waukee Community School District

Location

Iowa

Published Date

Dec 23, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Notice to Respondents: REQUEST FOR PROPOSAL WSCD-25-023 FOR SUPERINTENDENT SEARCH SERVICES

Bid Deadline:
December 30 2025 at 12:00 PM CST

More Details

Waukee CSD is soliciting proposals from experienced Respondents, search firms or consultants specializing in superintendent and executive-level PK-12 education leadership recruitment. The Board may select a firm to conduct the entire search, partner with District leadership through a hybrid search model, or support specific phases of the search process.

Proposal Due Date: Proposals must be received no later than 12:00 PM CST on December 30, 2025.  Late submissions will not be considered. Proposals should be signed by an authorized individual to bind the Respondent and shall be valid for at least sixty (60) days.

Request for Proposal Schedule

Event Open

12/16/2025 12:00 PM

Question Submission Date

12/23/2025 12:00 PM

Event Close

12/30/2026 12:00 PM

Respondent Interview

01/12/2026 6:00 PM

Notice of Intent to Award issued

01/13/2026 12:00 PM

Board Notification and Approval

01/14/2026 6:00 PM

Contract Finalized and Signed

01/14/2026 7:00 PM

Submission Instructions

Proposals should be submitted electronically to Issuing Officer:

Julie Janssen

Purchasing Specialist Waukee Community School District

Email: jjanssen@waukeeschools.org

Phone: 515-987-5161

Communications

All questions regarding this RFP must be submitted to Julie Janssen, jjanssen@waukeeschools.org, by no later than December 23, 2025 12:00 PM CST.  All responses to questions will be made in writing to all Respondents on file no later than December 23, 2025 6:00 PM.  Once a consultant is selected, the Board Chair and Chief Human Resources Officer will serve as the District’s primary contacts.

• REQUEST FOR PROPOSAL WSCD 25 023
• Questions and Answers RFP WSCD 25 023 Superintendent Search Services

Attachment Preview

REQUEST FOR PROPOSAL

WSCD-25-023 FOR

SUPERINTENDENT SEARCH SERVICES

0

Waukee Community School District

560 SE University Ave., Waukee, IA

50263

P 515.987.5161

REQUEST FOR PROPOSAL (RFP WSCD-25-023) - Invitation to Submit Proposal

for Superintendent Search Services

1. ​ Background

As the third-largest School District in Iowa, Waukee Community School District

(Waukee CSD) serves more than 2,600 staff and more than 14,000 students

from Clive, Urbandale, Waukee, and West Des Moines. Waukee CSD is one of

Iowa’s fastest-growing School Districts with a diverse and expanding student and

staff population. The District is committed to exceptional educational

opportunities, operational excellence, and strong community partnerships.

Waukee CSD seeks qualified consultant partners to support a comprehensive

superintendent search that reflects the District’s values, culture, and long-term

strategic priorities.

2. ​ Purpose of the RFP

Waukee CSD is soliciting proposals from experienced Respondents, search firms

or consultants specializing in superintendent and executive-level PK-12

education leadership recruitment. The Board may select a firm to conduct the

entire search, partner with District leadership through a hybrid search model, or

support specific phases of the search process.

2.1​ Definitions

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For the purposes of this RFP and the resulting contract, the following

terms shall mean:

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“District” means Waukee Community School District (or Waukee CSD)

that is issuing the RFP and shall utilize and purchase the services of the

selected Respondent.

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“Contract” means the Contractual Agreement(s) entered into with the

successful Respondent(s).

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“Contractor” means the awarded Respondent(s) to provide the

contractual services agreed upon.

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“Deliverable” means the completion of a milestone or accomplishment of

a task.

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“General Terms and Conditions” means the General Terms and

Conditions for Services Contracts.

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RFP WSCD-25-023

Waukee Community School District

560 SE University Ave., Waukee, IA

50263

P 515.987.5161

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“Proposal” means the Respondent’s proposal submitted in response to

the RFP.

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“Respondent” means the company, organization or other business entity

submitting a proposal in response to this RFP.

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“Responsible Respondent” means a Respondent that has the capability

in all material respects to perform the scope of work and specifications of

the Contract. In determining whether a Respondent is a Responsible

Respondent, the District may consider various factors including, but not

limited to, the Respondent’s competence and qualifications to provide the

goods or services requested, the Respondent’s integrity and reliability, the

past performance of the Respondent and the best interest of the Agency

and the State.

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“Responsive Proposal” means a Proposal that complies with the

material provisions of this RFP.

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“RFP” means this Request for Proposals and any attachments, exhibits,

schedules or addenda hereto.

3. ​ Proposal Format

Proposals must not exceed 10 pages, excluding consultant bios/resumes.

The Proposal shall be divided into two parts: (1) the Technical Proposal and (2)

the Cost Proposal. The Technical Proposal and the Cost Proposal shall be

labeled as such as separate files.

The files shall be labeled with the following information: RFP WSCD-25-023 –

Respondent Name –Technical Proposal and RFP WSCD-25-023 –

Respondent Name –Cost Proposal.

The Issuing Officer will review the proposals for compliance with the RFP

requirements. All answers provided to the questions asked in this RFP are

subject to verification. Misleading answers shall be grounds for disqualification at

any stage in the procurement process. Waukee CSD reserves the right to make a

written request for additional information from a prospective Respondent to assist

in understanding or clarifying a Proposal.

Proposals must be submitted by the deadline stated in this RFP. Late

submissions will not be considered.

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RFP WSCD-25-023

Waukee Community School District

560 SE University Ave., Waukee, IA

50263

P 515.987.5161

4. ​ Submission Instructions

Proposals should be submitted electronically to Issuing Officer:

Julie Janssen​

Purchasing Specialist Waukee Community School District​

Email: jjanssen@waukeeschools.org​

Phone: 515-987-5161

Proposal Due Date: Proposals must be received no later than 12:00 PM CST

on December 30, 2025. Late submissions will not be considered. Proposals

should be signed by an authorized individual to bind the Respondent and shall be

valid for at least sixty (60) days.

Request for Proposal Schedule

Event Open

Question Submission Date

Event Close

Respondent Interview

Notice of Intent to Award issued

Board Notification and Approval

Contract Finalized and Signed

12/16/2025 12:00 PM

12/23/2025 12:00 PM

12/30/2026 12:00 PM

01/12/2026 6:00 PM

01/13/2026 12:00 PM

01/14/2026 6:00 PM

01/14/2026 7:00 PM

5.​ Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and

evaluation tabulation will be sent via email of the Waukee CSD’s decision to all

Respondents.

After an award is made, a proposal evaluation summary will be sent to all

Respondents who submitted a proposal. Proposal results will not be given over

the telephone or prior to award. Proposals may be withdrawn any time prior to

the scheduled closing time for receipt of proposals; no proposal may be modified

or withdrawn for a period of sixty (60) calendar days thereafter.

6. ​ Communications

All questions regarding this RFP must be submitted to Julie Janssen,

jjanssen@waukeeschools.org, by no later than December 23, 2025 12:00 PM

CST. All responses to questions will be made in writing to all Respondents on file

no later than December 23, 2025 6:00 PM. Once a consultant is selected, the

Board Chair and Chief Human Resources Officer will serve as the District’s

primary contacts.

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RFP WSCD-25-023

Waukee Community School District

560 SE University Ave., Waukee, IA

50263

P 515.987.5161

7.​ Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Respondent as public

records unless the Respondent properly identifies specific parts of the Proposal

be treated as confidential at the time of submitting the Proposal AND the

information is, in fact, deemed confidential under Iowa or other applicable law.

Waukee CSD’s release of public records is governed by Iowa Code Chapter 22.

Respondents are encouraged to familiarize themselves with Chapter 22 before

submitting a proposal. Waukee CSD will copy and produce public records as

required to comply with Chapter 22 or other applicable laws.

8. ​ Scope of Services– Proposal Requirements

Proposals must provide a clear, comprehensive description of the Respondent’s

work plan, approach, team, and associated costs. Any information provided in

the Technical Proposal is subject to consideration, evaluation, and scoring.

Respondents should describe their approach to identifying, recruiting, and

screening candidates aligned to Waukee CSD’s priorities and Iowa licensure

requirements in their executive summary.

8.1​ Mandatory Requirements

All items listed in this section are Mandatory Specifications.

Respondent shall mark either “yes” or “no” to each specification in their

Proposals. By indicating “yes” a Respondent agrees that it shall comply

with that specification throughout the full term of the Contract, if the

Respondent is successful. The Respondent shall provide references

and/or supportive materials to verify the Respondent’s compliance with the

specification.

●​ At least five (5) years of experience in successful superintendent

searches.

●​ Previous experience within the State of Iowa for superintendent

searches.

●​ Three (3) superintendent search references within the last three (3)

years.

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RFP WSCD-25-023

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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