Project Information

Bid Title

POST-DISASTER DEBRIS COLLECTION, PROCESSING AND DISPOSAL SERVICES

Issuing Agency

City of Kenner

Location

Louisiana

Published Date

Dec 10, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-6928

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-6928
Bid Title:	POST-DISASTER DEBRIS COLLECTION, PROCESSING AND DISPOSAL SERVICES
Category:	BIDS
Status:	Open

Publication Date/Time: 12/10/2025 8:30 AM Closing Date/Time: 1/16/2026 12:00 PM Related Documents: RFP 25-6928 POST-DISASTER DEBRIS COLLECTION, PROCESSING AND DISPOSAL SERVICES

Attachment Preview

REQUEST FOR PROPOSAL

TO PROVIDE POST-DISASTER DEBRIS

COLLECTION, PROCESSING AND DISPOSAL SERVICES

RFP NO. 25-6928

Proposal Receipt Date: _______________

Proposal Receipt Time: ____________ (CST)

City of Kenner

Finance Department

1610 Reverend Richard Wilson Drive, Building D

Kenner, Louisiana 70062

Telephone No.: (504) 468-4049

TABLE OF CONTENTS

Part I – Administrative and General Information

1.1 Background ................................................................................................................... 1

1.1.1 Purpose. ................................................................................................................ 1

1.1.2 Goals and Objectives............................................................................................ 1

1.2 Schedule of Events. ...................................................................................................... 2

1.3 Proposal Submittal ........................................................................................................ 2

1.4 Proposal Response Format............................................................................................ 3

1.4.1 Number of Response Copies……………………………………….................... 3

1.4.2 Legibility/Clarity…………………………………………………….................. 3

1.5 Confidentiality………………………………………………………………. ............. 4

1.6 Proposal Clarifications Prior to Submittal………………………………….... ............ 5

1.6.1 Pre-proposal Conference…………………………………………….................. 5

1.6.2 Proposer Inquiries……………………………………………. ........................... 5

1.7 Proposal Guarantee ……………………………………………………………… ...... 5

1.8 Performance Bond………………………………………………………………......... 5

1.9 Changes, Addenda, Withdrawals………………………………………………... ....... 6

1.10 Cost of Offer Preparation………………………………………………………… ...... 6

1.11 Non-negotiable Contract Terms…………………………………………………........ 6

1.12 Taxes……………………………………………………………………………… ..... 6

1.13 Proposal Validity…………………………………………………………………..…. 6

1.14 Prime Proposer Responsibilities………………………………………………… ....... 6

1.15 Written or Oral Discussions/Presentations………………………………………........ 6

1.16 Acceptance of Proposal Content ................................................................................... 7

1.17 Contract Negotiations…………………………………………………….………..... 7

1.18 Cancellation of RFP or Rejection of Proposal .............................................................. 7

1.19 Evaluation and Selection............................................................................................... 7

1.20 Award ............................................................................................................................ 8

1.21 Notice of Intent to Award ............................................................................................. 8

1.22 Insurance Requirements ................................................................................................ 8

1.23 Subcontractor Insurance................................................................................................ 8

1.24 Indemnification ............................................................................................................. 8

1.25 Fidelity Bond Requirements ......................................................................................... 9

1.26 Payment for Services..................................................................................................... 9

1.27 Termination ................................................................................................................... 9

1.27.1 Termination for Cause……………………………………...…………………. 9

1.27.2 Termination For Convenience……………………………………………….....9

1.27.3 Appropriations Dependency............................................................................... 9

1.28 Assignment.................................................................................................................... 9

1.29 No Guarantee of Quantities......................................................................................... 10

1.30 Audit of Records ......................................................................................................... 10

1.31 EEOC and ADA Compliance...................................................................................... 10

1.32 Record Retention......................................................................................................... 10

1.33 Record Ownership....................................................................................................... 10

1.34 Content of Contract/Order of Precedence ................................................................... 11

1.35 Contract Changes ........................................................................................................ 11

1.36 Substitution of Personnel ............................................................................................ 11

1.37 Force Majeure ............................................................................................................. 11

1.38 Governing Law............................................................................................................ 11

1.39 Claims or Controversies .............................................................................................. 11

Part II – Scope of Work / Services

2.1 Scope of Services ........................................................................................................ 12

2.2 Notice to Proceed ........................................................................................................ 13

2.3 Utilizing Resources in Disaster Area .......................................................................... 14

2.4 Ownership of Debris ................................................................................................... 14

2.5 Work Hours ................................................................................................................. 15

2.6 Traffic Controls........................................................................................................... 15

2.7 Estimates of Quantities ............................................................................................... 15

2.8 Debris Classification ................................................................................................... 15

2.8.1 Vegetative Debris........................................................................................ 15

2.8.2 Construction and Demolition (C+D) Debris .............................................. 16

2.8.3 Non-C+D Debris ......................................................................................... 16

2.8.4 White Goods................................................................................................ 16

2.8.5 Household Hazardous Waste (HHW) ........................................................ 16

2.8.6 Soil, Mud and Sand .................................................................................... 16

2.8.7 Dead Animal Removal ............................................................................... 16

2.8.8 Ash .............................................................................................................. 16

2.8.9 Chips/Mulch ................................................................................................ 17

2.8.10 Other Debris ............................................................................................... 17

2.9 Debris Removal Services ............................................................................................ 17

2.9.1 General Removal Requirements ................................................................. 17

2.9.2 Debris Removal from Public Right of Ways .............................................. 18

2.9.3 Removal of Hazardous Trees and Hanging Limbs ..................................... 18

2.9.4 Hazardous Stump Removal ......................................................................... 19

2.10 Load Tickets ............................................................................................................... 20

2.11 Debris Removal Equipment ........................................................................................ 20

2.12 Damages ..................................................................................................................... 21

2.13 Mobilization ................................................................................................................ 21

2.14 Debris Processing and Disposal ................................................................................. 22

2.14.1 General Site Requirements .......................................................................... 22

2.14.2 Debris Reduction and Disposal Equipment Requirements ......................... 23

2.14.3 Burning......................................................................................................... 24

2.14.4 Chipping and Mulching................................................................................ 24

2.14.5 Site Requirements ........................................................................................ 24

2.15 Household Hazardous Waste (HHW) ........................................................................ 26

2.16 Reporting .................................................................................................................... 26

2.16.1 Debris Reporting ......................................................................................... 26

2.16.2 Debris Processing and Debris Reports ........................................................ 26

2.17 Period of Agreement ................................................................................................... 27

2.18 Fee Schedule .............................................................................................................. 27

2.19 Escalation and De-escalation ..................................................................................... 27

2.20 Location ...................................................................................................................... 28

Part III – Evaluation

3.1 Technical Proposal ...................................................................................................... 28

3.2 Qualification and Experience ...................................................................................... 28

3.3 Financial Proposal ....................................................................................................... 29

Part IV – Performance

4.1 Performance Standards ............................................................................................... 30

4.2 Performance Measurement and Evaluation ................................................................ 30

Part V – Attachments

A. Insurance……………………………………………………………………………... 32

B. Price Proposal………………………………………………………………………... 37

C. Affidavit……………………………………………………………………………… 44

D. Corporate Resolution………………………………………………………………… 45

E. Signature Page……………………………………………………………………….. 46

F. Sample Services Agreement…………………………………………………………. 47

G. FEMA Provisions……………………………………………………………………..52

REQUEST FOR PROPOSALS

TO PROVIDE POST-DISASTER DEBRIS

COLLECTION, PROCESSING, AND DISPOSAL SERVICES

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background

The City of Kenner (“City”) is seeking a Contractor or Contractors to provide Post-Disaster Debris

Collection, Processing and Disposal Services for the City following man-made or natural disaster

events such as, but not limited to, hurricanes, tornadoes, and floods. These services would be

required in the aftermath of a disaster event. This contract would potentially be activated (used)

on an as-needed basis for City, Parish, State, and/or federally declared disaster events.

The scope of work may include the following:

Removal of debris from public property

Removal of debris from Public Rights of Way

Processing and disposal of debris

Private Property Debris Removal (PPDR) when authorized

Prepare clear documentation of all services provided, including time sheets, load tickets, materials

used, and invoices for rented equipment, to meet FEMA guidelines for reimbursement.

1.1.1 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals from bona fide,

qualified proposers who are interested in providing the Scope of Work as defined in Part II hereof.

1.1.2 Goals and Objectives

The City is seeking a Contractor or Contractors experienced with disaster debris collection,

processing, and disposal services in communities of similar sizes to, or larger than, the City. The

contractor (s) chosen shall be able to mobilize equipment quickly to remove debris from the

curbside, process and/or dispose of it, and return Kenner to a state of normalcy as soon as possible

following a disaster.

Proposers must be experienced in emergency response services, specifically in providing disaster

debris collection and related services for emergency events, and knowledgeable regarding FEMA

regulations. Proposers must provide a minimum of three (3) references, with current contact

information, for projects of similar scope and size completed within the last five (5) years.

This resulting contract from this RFP may be eligible for FEMA reimbursement.

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Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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