Project Information

Bid Title

RFP #TE1161 - SmartNet Renewal

Issuing Agency

Park Hill School District

Location

Missouri

Published Date

Dec 30, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP #TE1161 - SmartNet Renewal
RFP #TE1161 - SmartNet Renewal Cost Worksheet- Attachment A
RFP #TE1161 - Addendum 1

Attachment Preview

RFB #TE1161

TECHNOLOGY SERVICES

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6828

Email: RFP_Tech@parkhill.k12.mo.us

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REQUEST FOR BID NUMBER: TE1161

The Park Hill School District, Technology Services, will accept separate sealed bids from qualified

persons or firms interested in providing the following:

SMART NET RENEWAL

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

BIDS MUST BE RECEIVED AND WILL BE OPENED AT

10:30 AM CST ON FRIDAY, JANUARY 30, 2026

PLEASE MARK YOUR ENVELOPE "SEALED BID No. TE1161" AND

RETURN 3 COPIES & 1 USB FLASH DRIVE TO:

Park Hill School District, Technology Services

7703 NW Barry Road

Kansas City, MO 64153

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It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals,

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for any addendums prior to the opening date and time of this Bid. All addendums must be signed and

included with the submitted response.

Park Hill School District Technology Services

TE1161 – Smart Net Renewal

Page 1

RFB #TE1161

BID NUMBER:

RFB RELEASE DATE:

QUESTIONS DUE:

RESPONSES DUE:

TE1161

Wednesday, December 17, 2025

Friday, December 26, 2025 @ 11:00 AM

Friday, January 30, 2026 @ 10:30 AM

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project: (2) is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility.

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

E-Rate SPIN: _______________________________

Signature: _________________________________

Park Hill School District Technology Services

TE1161 – Smart Net Renewal

Page 2

RFB #TE1161

I. SCOPE

The Park Hill School District is soliciting bids from qualified persons or firms to provide Smart Net Renewal for the

District.

II. BACKGROUND

The Park Hill School District reserves the right to install the included Smart Net equipment at the following

locations detailed on the chart below.

Park Hill School District Technology Services

TE1161 – Smart Net Renewal

Page 3

RFB #TE1161

III. INSTRUCTIONS TO BIDDERS

A. All questions shall be submitted to RFP_Tech@parkhill.k12.mo.us and will be addressed by the District. If

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there is significant information deemed necessary to be communicated to all potential bidders an

addendum(s) may be issued and posted on the District’s website. All addendums(s) must be signed and

included with the submitted bid.

B. It is the responsibility of each bidder, before submitting a bid, to examine the documents thoroughly, and

request written interpretation or clarifications soon after discovering any conflicts, ambiguities, errors,

omissions in the bidding documents.

C. Requests for clarification must be sent to: RFP_Tech@parkhill.k12.mo.us and received no later than Friday,

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December 26, 2025, at 11:00 AM. The email must contain this bid number, name, date and numbered

questions. Park Hill School District will not answer questions transmitted through facsimile or methods

other than set forth in this paragraph. All questions will be answered in an addendum, after question due

date. Park Hill School District is not responsible for questions not received on or before the due date,

including emails lost due to spam filters or technical issues.

D. The District reserves the right to reject any and all bids, to waive technical defects in bids, and to select the

bid(s) deemed most advantageous to the District.

E. The District reserves the right to award this contract in its entirety or to split the contract between bidders,

whichever is in the best interest of the District. The District may accept any item or group of items of the

bid unless qualified by specific limitation of the bidder.

F. Bids submitted on separate forms are not acceptable unless specified in the bid document. Failure to

complete bid forms to the satisfaction of Technology Services may result in the rejection of your bid.

G. Acceptance of this bid or any part thereof, in writing, within ninety (90) days after the closing date by

Technology Services shall constitute a legal and binding agreement; wherein, the supplier shall furnish the

supplies or material in accordance with the specifications and bid offer on the written order of the

Superintendent.

H. The bidder shall provide all transportation, labor, materials, and equipment to perform the work. Prices

shall include F.O.B. destination and inside delivery. In the event of errors in extension of total price(s), the

unit price(s) shall prevail.

I. Bids may be modified, cancelled or withdrawn prior to the above referred time and date only upon written

notice actually received by the District before referenced time and date. Bids may not be withdrawn for a

60-day period following the time and date for the receipt of bids.

J. Bids will be made on the enclosed form. Bidders are requested to comply in all respects with the bidding

documents and the instructions to Bidders.

K. Bidders are reminded that the District is exempt from manufacturers excise taxes, floor or sales taxes. Tax

exemption certificates will be issued upon request.

L. Bidders shall obtain Cisco’s Customer Consent Form for Smart Net services by emailing a request for this

form to RFP_Tech@parkhill.k12.mo.us. Bidders shall email their completed consent form to

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wilmerce@cisco.com. Email shall include The Park Hill School District’s Bid Number TE1161 for reference.

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Park Hill School District Technology Services

TE1161 – Smart Net Renewal

Page 4

RFB #TE1161

IV. RESPONDENT QUALIFICATIONS

A. Firm shall warrant that the products are newly built (NO GRAY MARKET OR REFURBISHED).

B. Firm shall purchase equipment directly from manufacturer or through manufacturer authorized channel

only, in accordance with all applicable laws and current manufacturer’s applicable policies at the time of

purchase.

C. Firm shall provide where source equipment was purchased from, which will be verified by the manufacturer

account manager.

D. Firm shall have the capacity and willingness to field calls/emails from Park Hill School District if a problem

occurs.

E. The firm will be willing to field follow up questions from Park Hill School District once the project is

completed.

F. The firm will provide full, detailed documentation of all aspects of the project.

V. E-RATE REQUIREMENTS

A. E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund,

which is administered by the Universal Service Administrative Company (USAC) under the direction of the

Federal Communications Commission (FCC).

B. It is the intent of the Park Hill School District to request E-Rate reimbursement for a portion of this project.

Park Hill School District’s Category 1 Form 470 # is 260010385.

C. Park Hill School District will pay the vendor for the cost of all work regardless of funding commitment.

D. Park Hill School District will apply for the E-Rate funding and receive all reimbursements.

E. The contractor must complete the simple process of obtaining a Service Provider Identification Number

(SPIN). For help obtaining a SPIN, please visit this site for more information:

https://www.usac.org/e-rate/service-providers/step-1-obtain-a-spin/

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F. The awarded contractor shall have a funding year 2024 service provider annual certification Form 473 on

file with USAC. For help with Form 473, please visit this site for more information:

https://www.usac.org/e-rate/service-providers/step-3-winning-the-bid/fcc-form-473-filing/

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G. It is the responsibility to read, understand, and follow-through with all the rules and requirements of a USAC

Service Provider.

VI. TERMS & CONDITIONS

In submitting a response to this Request for Bid vendors hereby understand the following:

A. Park Hill School District reserves the right to reject any and/or all bids and responses to these and/or related

documents, to accept any item(s) in the bids, to waive any irregularity in the bids, and further if determined

to be non-responsive in any form, or if determined to be in the best interest of Park Hill School District.

B. Park Hill School District interprets the term "Lowest Responsible and Best Bidder" as requiring Park Hill

School District to: (a)choose between the kinds of materials, goods, wares, or services subject to the bid,

and (b) determine which bid is most suitable for its intended use or purpose. Park Hill School District can

consider, among other factors, such things as references, past performance, the availability of service(s),

part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance of product and labor

cost of items upon which bids are received. Bid responses will be rejected if all bid specifications are not

met.

Park Hill School District Technology Services

TE1161 – Smart Net Renewal

Page 5

Commodity Codes

• NAICS 541519Other Computer Related Services

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