Project Information

Bid Title

RFB - Utility Poles

Issuing Agency

City of Salem

Location

Missouri

Published Date

Feb 20, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

02/19/26
RFB - Utility Poles - Due March 4, 2026 @ 3 PM
Packet

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CITY OF SALEM, MISSOURI

REQUEST FOR BIDS

Title:

Date Issued:

Due Date and Time:

Submit Sealed Bid To:

Utility Poles

February 19, 2026

March 4, 2026; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

INTRODUCTION

The city of Salem is seeking bids for new utility poles to be used in a Distribution Electric system for

city utilities to replace and repair infrastructure

Any questions regarding this request should be addressed to Brandon Schmitt,

electric@salemmo.com, 573-247-3477. Please check our website at

https://www.salemmo.com/city/government/bids/index.php for the latest updates to this packet

prior to submitting your bid.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2023 US Census, American

Community Survey estimates approximately 4,673 residents. The City of Salem, Missouri, is a

fourth-class city and operates under a Mayor/Board of Aldermen/City Administrator form of

government, providing a wide variety of public services, including police, parks and recreation, a

municipal airport, street maintenance, electric, water and wastewater treatment services.

SPECIFICATIONS

The specifications for the utility poles are as follows:

• (17) - 40ft

• (18) - 30ft

• Class 3 poles

• Condition: New

• RUS M-20 Framed

• DCOI Treated .15 Treated per AWPA spec

• Delivered and unloaded at Electric Warehouse in Salem MO

• WQC Inspected

• (5) - 50ft

• Class 2 poles Condition: New

• RUS M-20 Framed

• DCOI Treated .15 Treated per AWPA spec

• Delivered and unloaded at Electric Warehouse in Salem MO

• WQC Inspected

The City reserves the right to reject any or all quotes submitted, waive any informalities or

irregularities in the quotes received, and to accept any quote which, in the opinion of the City, is in

the best interest of the City.

SCHEDULE

Every effort will be made to adhere to the following schedule regarding this proposal, although it

may be altered at the City’s convenience.

Release of advertisements of RFB

Proposal submission deadline

Bid Opening @ City Hall Council Chambers,

202 N. Washington St., Salem, MO 65560

Final Selection & Board Approval

February 19, 2026

March 4, 2026 @ 3 PM

March 4 @ 3:15 PM

March 10, 2026

BID SUBMISSION AND AWARD

Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem,

Missouri 65560 prior to 3:00 p.m., Central Standard Time, on March 4, 2026.

Bid opening will be at 3:15 pm on March 4, 2026 at the City Hall Council Chambers, 202 N.

Washington St., Salem, MO.

• Bids shall be submitted on the forms provided and must be manually signed by the

individual authorized to legally bind the company. Additional documentation may be

submitted with the Bid form.

• Bids shall be submitted in a sealed envelope that is clearly marked “Bid- Utility Poles

• Bids received after the opening date and time will be rejected.

• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.

Cost of Proposal:

1. Provide the price that your company will charge the City for providing services as outlined

in the Specifications.

2. Any additional fees or costs for the services identified in this RFB that are not included in

the fees presented.

Award and Selection

Each proposal will be evaluated based on the following criteria:

1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be

accepted from, nor contracts awarded, to a contractor who is in default on the payment of

taxes, license, or other monies due the city. All bids received that are submitted by

individuals or businesses with their principal place of business located in Dent County,

Missouri, shall be multiplied by a preference factor of .95 awarding the contract for goods or

services.

2. The actual bid amount multiplied by the appropriate preference factors shall be termed the

adjusted local bid amount. The adjusted local bid amount shall be used in lieu of the actual

bid amount in comparing competitive bids.

3. In determining “lowest responsible bidder,” in addition to price, the following shall be

considered:

a. The ability, capacity, and skill of the bidder to perform the contract or provide the

service required;

b. Whether the bidder can perform the contract or provide the service promptly, or

within the time specified, without delay or interference;

c. The character, integrity, reputation, judgment, experience, and efficiency of the

bidder;

d. The quality of performance of previous contracts or services;

e. The previous and existing compliance by the bidder with laws and ordinances

relating to the contract or service;

f. The sufficiency of the financial resources and ability of the bidder to perform the

contract or provide the service;

g. The quality, availability and adaptability of the supplies, or contractual services to

the particular use required;

h. The ability of the bidder to provide future maintenance and service for the use of the

subject of the contract;

i. The number and scope of conditions attached to the bid.

4. The City reserves the right to award all or portions of the project to the company whose

proposal best meets the goals of the request dependent upon funding availability.

The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB

provide fair and equal opportunity for each bidder to submit competitive bids. It is the bidder’s

responsibility to furnish as much detail as possible. All proposals shall be accepted or rejected by

the City of Salem, Missouri, Board of Aldermen.

Upon Bid Award, the successful company must obtain a City Business or Contractor License prior to

beginning work. Contact the City Clerk’s office at 573-729-5211 for details.

CITY OF SALEM

VENDOR AND BID LIST INFORMATION

Date: ___________________________________________

Company Name:_______________________________________________________________

Address: _____________________________________________________________________

City:__________________________ State:___________________ Zip Code:_____________

CONTACT PERSON FOR BID:

Printed Name

______________________________________________________________________________

Email ________________________________________ Phone ( ) ____________________

Signature of

Owner/Representative__________________________________________________________

(Signature)

(Print Name)

Please attach detailed manufacturer’s specifications with the

information listed in the bid specifications.

minimum required

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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