Project Information

Bid Title

Beaufort County Library System Automated Materials Handling and Self-checkout Replacement

Issuing Agency

Beaufort County

Location

South Carolina

Published Date

Jul 7, 2026

Closing Date

Aug 4, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID:

Title: Beaufort County Library System Automated Materials Handling and Self-checkout Replacement

Addenda: 0

Release Date: 7/7/2026

Due Date: 8/4/2026

Follow

Beaufort County Library System Automated Materials Handling and Self-checkout Replacement

Request For Proposal

Library

20859 , 52500 , 52560 , 98552

Project ID: 080426

Release Date: Tuesday, July 7, 2026

· Due Date: Tuesday, August 4, 2026 3:00pm

Posted Tuesday, July 7, 2026 2:15pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid27 days, 17 hours, 30 minutes

Post Information

Posted At:Tue, Jul 7, 2026 2:15 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Beaufort County Library System is seeking proposals for leasing new RFID automated materials handlers (AMH), replacement RFID returns, and new self-service checkout kiosks to serve multiple library branch locations. The new systems must coordinate and integrate with all of the library’s current software, equipment, antennas, bar code standards, RFID tags, ILS, and any other related systems or equipment. Lease agreement must include parts and labor maintenance provisions for the full term of the lease and end-of-lease/lease exit requirement to include equipment removal, data migration, transition assistance, costs at lease expiration, buyout options, and renewal options.

Systems must check in/out the materials and sort returned materials into a minimum of 5 different bins and have at least 1 induction point per location. Offerors must demonstrate qualifications by providing references for similar projects. They must also comply with local conditions and possess adequate manpower and resources to fulfill lease contract requirements. The tentative project schedule includes replacing these systems by the end of calendar year 2026.

Hardware devices are as follows:

Locations	AMH/Bins	RFID Returns	Self-Check Kiosks
Beaufort	1/5	1	2
St. Helena	-	1	2
Port Royal	-	-	1
Lobeco	-	-	1
Bluffton	1/5	2	3
Hilton Head	-	2	3

Timeline

Proposal Release Date:

July 7, 2026

Pre-Proposal Meeting (Mandatory):

July 22, 2026, 2:00pm

Please email gmurray@bcgov.net for your TEAMS invitation

Question Submission Deadline:

July 29, 2026, 5:00pm

Closing Date And Time:

August 4, 2026, 3:00pm

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.