Project Information

Bid Title

RFP 11-2025 - 2026-2027 Crack Sealing

Issuing Agency

Town of Bedford

Location

New Hampshire

Published Date

Dec 12, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 11-2025

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 11-2025
Bid Title:	RFP 11-2025 - 2026-2027 Crack Sealing
Category:	Construction Services
Status:	Open

Publication Date/Time: 12/12/2025 1:00 PM Closing Date/Time: 1/6/2026 2:00 PM Related Documents: RFP 11-2025 - 2026-2027 Crack Sealing

Attachment Preview

CONTRACT SPECIFICATIONS

2026-2027 BEDFORD TOWN ROADS

CRACK SEALING PROJECT

TOWN OF BEDFORD, NH

DEPARTMENT OF PUBLIC WORKS

RFP 11-2025

Release to Advertise Wednesday, December 10, 2025

Mandatory Pre-Bid Meeting Thursday, December 18, 2025, 10:00AM EST

Bid Opening Tuesday, January 6, 2026, 2:00PM EST

Town of Bedford, NH

Department of Public Works

Bedford Safety Complex

55 Constitution Drive

Bedford, NH 03110

Brian Desfosses, Acting Public Works Director

TABLE OF CONTENTS

Advertisement for Bid

Information for Contractors/Pre-Bid Meeting

Contractor’s Bid Form

Notice-of-Award

Agreement

Special Conditions

Specifications

General Conditions

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IFC 1-2

BID 1-4

NOA-1

A 1-2

SC 1-2

S1

GC 1-16

ADVERTISEMENT FOR BIDS

Sealed bids for the “2026-2027 Bedford Town Roads Crack Sealing Project” will be received at the

Department of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd Floor), Bedford, NH

03110, until 2:00PM on January 6, 2026 upon which they shall be publicly opened and read aloud. A

mandatory pre-bid conference will be held Thursday, December 18, 2025 @ 10:00AM – Bedford Safety

Complex, 55 Constitution Drive, Bedford. The RFP document will be available at the Department of Public

Works at the above address as well as online at https://www.bedfordnh.org/367/RFP beginning on

Wednesday, December 10, 2025. No RFP documents will be mailed.

The work will include crack sealing and all traffic control as required by the Town of Bedford in our Local

Road Rehabilitation Program. This program will include approximately $200,000 of work over two years,

2026-2027, and may include the entirety or segments of the following roads: Hazen Drive, Pauline Street,

Holbrook Road, Old Bedford Road, Donald Street, Boynton Street, Wortherly Road, Rundlet Hill Road, Oak

Drive, Wendover Way, Glenn Road, Blueberry Lane, Plummer Road, Galloway, Garrison, Old Bedford Way,

Roblin, Beards Hill Road, Grandview Lane, Hickory Lane, Timberlane Road, Sandstone Drive, Stephen

Drive, Savoie Street, Darling Street, Swan Ave, Merry Street, Johnson Street, Hall Street, Woodlawn Ave,

Curtis Lane, Curtis Court, Chubbuck Road, Magazine Street, Jackson Square, Royal Street, Nathan Cutler,

Circle Drive, Lane Drive, Alder Way, Maiden Lane, Benning Way, Elder Williams, Rutledge Road, Hitching

Post Lane, Kahliko Lane, Valley View Drive, Greyrock Road, Dearborn Lane, Hunters Road, Quincy Drive,

Weymouth Drive, Elk Drive, Beaver Lane, Windsong Circle, Freedom Way, Gage Girls Road, Wentworth

Drive, and Grafton Drive. The Town will assign roads in the program as needs arise and reserves the right to

cease work on the project in the event that dedicated monies have been expended, or when services are no

longer required. Approximately 17,500 lbs. of crack seal material will need to be accomplished in 2026, and

approximately 17,500 lbs. will need to be accomplished in 2027. All work shall be done in accordance with

the contract documents and specifications prepared by the Town of Bedford, New Hampshire.

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INFORMATION FOR CONTRACTOR

1. GENERAL

Sealed bids for the “2026-2027 Bedford Town Roads Crack Sealing Project” will be received at

the Office of the Director of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd

Floor), Bedford, NH 03110, until 2:00 pm on January 6, 2026, upon which they shall be publicly

opened and read aloud. A mandatory pre-bid conference will be held Thursday, December 18,

2025 @ 10:00 am - Bedford Safety Complex, 55 Constitution Drive, Bedford. The Owner may

waive any formalities in the Bid submittal process and/or minor defects in the Bid submittal and/or

reject any and all Bids. No Bidder may withdraw a Bid within 60 days after the actual date of the

opening thereof. Should there be reasons why the contract cannot be awarded within the specified

period, the time may be extended by mutual agreement between the Owner and the Bidder.

2. AWARD

The Owner reserves the right to accept or reject any Bid for any reason or no reason without recourse by any

Bidder and to award a Contract to any Bidder on any basis which the Owner, in its sole and absolute

discretion, determines to be in the best interest of the Owner.

The Bid may not be withdrawn for a period of sixty (60) days from the date of receipt of Bids and the

Owner shall have the right to award a Contract within the sixty (60) day period.

3. NOTICE TO PROCEED

The Notice-to-Proceed should be issued within thirty (30) days of the execution of the Agreement by the

Owner. Should there be reasons why the Notice-to-Proceed cannot be issued within such period, the time

may be extended by mutual agreement between the Owner and Contractor.

4. CONTRACT TIME

The Contractor shall commence work no earlier than May 1, 2026, and have until September 30, 2026, for

substantial completion of any road work assigned in 2026 by the Owner, and shall have from May 1, 2027

until September 30, 2027 to complete all road work assigned in 2027 by the Owner.

5. QUALIFICATIONS OF BIDDERS

All bidders shall be prequalified in the “Road” category by the NHDOT at the time of bid advertisement. In

addition to the Proposal (Bid Form), all Bidders will also be required to complete the Bid Form (pages BID

1 to BID 4) in its entirety and submit with the Proposal (Bid Form). Failure to do so may be cause for

rejection of the Proposal (Bid Form). The OWNER may make such investigations, as he/she deems

necessary, to determine the ability of the Bidder to perform the work. Also, the Bidder shall furnish the

OWNER with all such information and data for this purpose as the OWNER that such Bidder is properly

qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

IFC-1

6. BIDDER QUESTIONS

Bidders are encouraged to submit questions via email to publicworks@bedfordnh.org; however, the Owner

assumes no liability for ensuring accurate and complete email transmission/receipt and is not responsible to

acknowledge receipt. Inquiries must be submitted citing the RFP title, Page, Section, and received no later

than Monday, December 22, 2025 at 12:00PM:

Brian Desfosses, Acting DPW Director

55 Constitution Drive

Bedford, NH 03110

Email: bdesfosses@bedfordnh.org

The Owner will consider all timely-received questions and requests for change and, if reasonable and

appropriate, will issue an addendum to clarify or modify this RFP. Answers to Bidder submitted questions

and other addenda will be posted online at bedfordnh.org, at the RFP site, and by email to all bidders who

attended the pre-bid meeting no later than Tuesday, December 23rd at 5:00PM.

IFC-2

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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