Project Information

Bid Title

254 - Cleaning Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 21, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

254 - Cleaning Services

File Number: 254
Closing Date: May 26, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

159655

RFB No.

RFB 6004 202600000000254

RFB Description

Cleaning Services

RFB Closing Date/Time

May 26, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

6004

May 26, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Weekly Cleaning for the Division of EMS

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Services that shall be completed weekly.

Division of Emergency Medical Service (EMS) Headquarters cleaning services, Front Lobby area, 6 Restrooms, 1 Cafeteria, 7 Hallways, I

Dock, West Wing Offices.

Cleaning Service to be provided every Wednesday Start time anywhere between 6 :30 am or 7:30am to begin before business hours. Service

will be performed on the Tuesday prior if Wednesday is a holiday; (service cancelled week of THANKSGIVING AND CHRISTMAS).

Please see below specifications.

Vendor must provide adequate staffing to finish the weekly cleaning in a 2 to 4 hour period, Services will be performed on the same day of

the week determined by the Division of EMS, Vendor shall be responsible for supplying all cleaning agents & equipment needed.

The Division of EMS will supply all toilet paper, paper towels, hand soap, and trash bags

Cleaning Crew shall remove all trash from trash cans in the restrooms, front lobby, dock, cafeteria, and any trash cans outside of any offices

& offices at the West Wing (Only)and replace liners and only pick up all the trash bags that are placed outside employees offices (Only),

unless stated in this paragraph.

Cleaning Crew must vacuum the front lobby carpet, and the mats, also all mats in the hallways, The Commissioners office, and the West

Wing offices (Only).

Cleaning Crew must Sweep and mop all linoleum floors throughout the hallways, Front Lobby, entrance, cafeteria, restrooms & back dock

area, if doors are propped open in the hallways cleaning crew are to make sure doors are swept behind the doors and corners and mopped in

those areas also, Clean & disinfect all lavatory fixtures, sinks, bowls, and urinals interior and exterior in all restrooms, replenish all toiletries

as needed.

Clean cafeteria sink & counter tops, Clean interior & exterior glass entrance door, Clean Front Lobby and Cafeteria windowsills, and water

fountain.

*BIDDERS MUST PERFORM SITE VISIT PRIOR TO SUBMITTING BIDS IF NO PRIOR PO OR EXPERIENCEWITH THE

DIVISION OF EMS * OR BID WILL BE ELIMINATED*

Vendors must fulfill all liability insurance requirements. *General Liability and Automobile Liability Insurance: The successful bidder shall

be required to take all necessary precautionary measures and to perform all work required for this contract in such a manner as to adequately

protect people and safeguard property and existing facilities for any damage due to its operations. Any such damage shall be satisfactorily

replaced or repaired by the successful bidder at its own expense. A. Insurance Requirements The successful bidder shall purchase and

maintain during the term of the contract general liability insurance including, but not limited to personal, injury, property damage,

contractual, liability, owners' and contractors' protective liability and products/ completed operations coverage wherein the City of Cleveland

is named as an additional insured. Special hazards such as business automobile liability insurance are addressed in Section C. Coverage shall

protect the successful bidder contractor and any subcontractor performing work under this term of the contract from claims for damage for

personal injury, bodily injury, including accidental death, as well as for claims, for property damages with may arise from operations under

this contract, whether such operations be by the successful bidder, or by any subcontractor or by anyone directly or indirectly employed by

any of them. An original certificate of insurance and a copy of the additional insured endorsement naming the City of Cleveland as an

additional insured shall be submitted with the bid. Such documents shall be as to form coverage, carrier, and limits satisfactory to and

approved by the Director of Law. The additional insured coverage provided the City under contractor's insurance policy(ies) shall be primary

with respect to contractor's general liability.

Ship To:

Vendor Response

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

159655

RFB No.

RFB 6004 202600000000254

RFB Description

Cleaning Services

RFB Closing Date/Time

May 26, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

6004

May 26, 2026 3:00 PM

Cleveland Ems Headquarters

Cleveland Ems Headquarters

1701 Lakeside Ave.

Cleveland, OH 44114

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Melhuish

216-664-6017

LMelhuish@clevelandohio.gov

Procurement Folder

159655

RFB Closing Date/Time

May 26, 2026 3:00 PM

RFB No.

RFB 6004 202600000000254

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Cleaning Services

Department/Division Public Bid Opening Date/Time

6004

May 26, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 561720Janitorial Services

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