Project Information

Bid Title

131 - Mower P&L

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 2, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

131 - Mower P&L

File Number: 131
Closing Date: April 8, 2026, 3:00 PM
Requestor/Buyer: Lauren Drake
Contact Email: ldrake@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158573

RFB No.

RFB 7015 202600000000131

RFB Description

Mower P&L

RFB Closing Date/Time

April 08, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Various Mower Parts

Purchase order not to exceed $25,000.00

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Vendor to be an authorized parts dealer/distributer and service center for the following brands Echo, Oregon, Lawn Boy, Martin Wheels,

Briggs & Stratton, Wisconsin, Techumseh, Kawasaki, Honda, Onan, Kohler, Giant Vac, and Toro.

-Vendor to be located within 50 miles of 4150 E. 49th Cleveland, Oh 44105

-Vendor must have capability to supply parts on a regular and emergency basis.

-All parts are to carry a minimum 6 month replacement warranty, or any applicable warranties, whichever is greater.

-Vendors are to state delivery time._______________

-Vendor to list any additional terms or conditions pertaining to bid.

-Vendor to state parts discount:______________

-Vendor to state labor rate:__________________

-Vendor to state equipment pickup and delivery charge: ______________

C-1 Purpose

The purpose of the contract is for the purchase of labor and material for the maintenance of various mowers maintained by the Division of

Motor Vehicle Maintenance.

Price Lists and Parts

All welding materials, fasteners, shop supplies, and environmental charges must be provided by the vendor and must be included in the labor

cost.

All bids shall be based on the latest manufacturer's published price list. Prospective vendors shall indicate price column, and any discount.

The vendor shall fill in appropriate pages indicating discounts. Only the latest published price list date, prior to the bid opening date shall be

accepted. If no price sheet is available, vendor must state how the City is to be charged.

Labor charges must remain firm for the duration of the contract period.

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158573

RFB Closing Date/Time

April 08, 2026 3:00 PM

RFB No.

RFB 7015 202600000000131

RFB Description

Mower P&L

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

Comply/Exception:____________________________________￿

C-2 Warranty

All labor must be warranted by the contractor. All work performed by the vendor must be guaranteed to be free from defects in

workmanship under the City of Cleveland normal use and service for twelve (12) months from date of delivery or six (6) months from date

of installation.

C-3I￿ f at any time, the cost of the repair exceeds 60% of the cost of new equipment, the City of Cleveland, reserves the right to purchase new

equipment.

C-4E￿ stimates must show the hours of work to be performed with cost per hour and the parts cost for each job. If the City of Cleveland elects

to continue with estimated repairs, an ID ticket will be issued before work commences.

Comply/Exception:__________________________________________

C-5 Rights and remedies

All rights and remedies provided in this contract shall be deemed cumulative and additional; and not in lieu of or exclusive of each other or

any other remedy available to the City of Cleveland at law or in equity.

C-6 Capacity to Perform

Vendor shall be an authorized distributor/supplier of Bush Hog mower parts, and supplies. Bidder must also supply a letter from the

manufacturer on their letterhead stipulating that they are, in fact dealer/distributors for the manufacturer.

Partial bids shall be considered unresponsive.

Comply/Exception:_______________________________________

Ship To:

MOTOR VEHICLE MAINTENANCE

MOTOR VEHICLE MAINTENANCE

4150 EAST 49TH STREET, BLDG. #1

Cleveland, OH 44105

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158573

RFB No.

RFB 7015 202600000000131

RFB Description

Mower P&L

RFB Closing Date/Time

April 08, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158573

RFB Closing Date/Time

April 08, 2026 3:00 PM

RFB No.

RFB 7015 202600000000131

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Mower P&L

Department/Division Public Bid Opening Date/Time

7015

April 08, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 333112Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing

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