Project Information

Bid Title

CRO# 1691 Annual Pump & Motor Maintenance Services

Issuing Agency

Crossville city

Location

Tennessee

Published Date

Mar 3, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

CRO# 1691 Annual Pump & Motor Maintenance Services

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CITY OF CROSSVILLE

REQUEST FOR PROPOSAL

THIS IS NOT AN ORDER

IMPORTANT: Read Instructions Carefully

RETURN QUOTATION TO:

City of Crossville

CRO #1691 Annual Pump & Date Issued: 03/03/2026

ATTN City Clerk/BIDS

Motor Repair Services

To be opened date/hour:

392 N Main St

03/20/2026, 2 p.m. CST

Crossville TN 38555

For more information, call:

NOTICE TO BIDDER:

Joe Kerley, 931-788-5515 or email joe.kerley@crossvilletn.gov

THIS IS NOT AN ORDER. Please enter unit prices, extensions, and amount for items listed herein specified. Be sure the

specifications are followed. If you are unable to supply any of the items, please quote on the nearest substitute either on

this form, or attach a letter containing such description and it will be considered as part of your quotation. Prices quoted

must include all delivery charges to points of delivery indicated hereon. We reserve the right to accept or reject any or

all bids.

This bid will be for a period of one (1) year from July 1, 2026 to June 30, 2027.

Please submit a bid for CRO #1691 Annual Pump & Motor Repair Services as specified.

Bidder’s Name

_____________________________________

Bidder’s Address

______________________________________

______________________________________

______________________________________

Bidder’s Email

______________________________________

For further information, contact Joe Kerley

or email: joe.kerley@crossvilletn.gov

Please see information attached for specifications.

PLEASE SEE NEXT PAGE FOR INSTRUCTIONS

IMPORTANT INSTRUCTIONS TO BIDDERS

Page 2 of 2

1. Each Request for Quote should be in a SEPARATE SEALED ENVELOPE and have

typed/noted on the envelope the PROJECT NUMBER, ITEM, OPENING DATE, and TIME.

2. All submissions must be sealed and properly marked as indicated in this packet. No electronic

submissions will be accepted.

3. Specifications used in this request for proposal are intended to be open and non-restrictive.

Reference to brand names, catalogs, etc., is to establish minimum standards of quality and

does not preclude BUYER’s consideration of proposals on comparable quality. All bidders

state brand name and catalog number of product proposed.

4. All prices quoted should be on a delivered prepaid basis to the F.O.B. destination shown in the

shipping instructions.

5. Insert time discount terms, in any, in space provided. Discounts are computed from date of

delivery at destination or date of receipt of properly executed vendor’s invoice at agency

indicated above, whichever is later.

6. The City of Crossville, a municipality, is exempt from sales tax with respect to materials that it

purchases for municipal projects; however, the contractor who installs, applies, or otherwise

uses such materials, is liable for the use tax of those materials.

7. Unless otherwise indicated, quotations should be submitted on this form indicating unit price,

total extension of each item, and grand total of quotation. In case of error in the extension

prices, the unit price will govern.

This offer is for _______ calendar days

from the date the bid is opened.

NOTICE: PROPOSALS WILL BE REJECTED

UNLESS SIGNED IN INK

SIGNED BY: ____________________________

Print Name: ____________________________

Firm: __________________________________

Address: _______________________________

City: __________________________________

State: _______

ZIP: _______________

Date: __________ Phone: _________________

EMAIL: ________________________________

In submitting this bid, it is expressly agreed that upon proper acceptance by the City of Crossville of any or all

items proposed, a contract shall thereby be created with respect to the items accepted.

PUBLIC NOTICE

TITLE VI OF THE 1964 CIVIL RIGHTS ACT

“No person in the United States shall, on the ground of race, color or national origin, be

excluded from participation in, be denied the benefits of, or be subjected to discrimination

under any program or activity receiving federal financial assistance.”

The City of Crossville provides benefits and services such as police protection, fire protection, water service,

sewer service, sanitation service, infrastructure needs, and other related municipal services. The City also

provides funds to certain non-profit organizations.

Anyone who believes that an agency or local government receiving the federal funding mentioned above has

discriminated against someone on the basis of race, color or national origin has a right to file a complaint within

180 days of the alleged discrimination.

Leah Crockett

Title VI Coordinator

Please sign and return to the City of Crossville verifying that your company is in compliance with the above Title

VI, 1964 Civil Rights Act.

_______________________________

Authorized Signature

_________________________

Company

_________________________________

Print Name

Please return to:

City of Crossville

392 N. Main Street

Crossville, TN 38555

IRAN DIVESTMENT ACT

In compliance with the Iran Divestment Act (State of Tennessee 2016, Public Chapter No. 817),

which became effective on July 1, 2016, certification is required of all bidders on contracts over

$1,000.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and

in the case of a joint bid each party hereto certifies as to its own organization, under penalty of

perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant

to T.C.A. § 12-12-106.

I affirm, under the penalties of perjury, this statement to be true and correct.

______________________

Date

_______________________________

Signature of Bidder

_______________________________

Company

A bid shall not be considered for award nor shall any award be made where the foregoing certification

has not been complied with; provided, however, that if in any case the bidder cannot make the

foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement

which sets forth in detail the reasons therefor. The City of Crossville may award a bid to a bidder who

cannot make the certification, on a case-by-case basis, if:

(1) The investment activities in Iran were made before July 1, 2016, the investment activities in

Iran have not been expanded or renewed on or after July 1, 2016, and the person has

adopted, publicized, and is implementing a formal plan to cease the investment activities in

Iran and to refrain from engaging in any new investments in Iran; or

(2) The City of Crossville makes a determination that the goods or services are necessary for the

City of Crossville to perform its functions and that, absent such an exemption, the political

subdivision will be unable to obtain the goods or services for which the contract is offered.

Such determination shall be made in writing and shall be a public document.

CROSSVILLE WATER RESOURCES DEPARTMENT PUMP AND MOTOR REPAIR

SERVICES SPECIFICATIONS AND ADDITIONAL QUESTIONS

1.00 GENERAL

The minimum requirements and the specification for the purchase, as well as certain requests for

information to be provided by Vendor as part of its bid, are set forth below.

2.00 PROJECT OVERVIEW AND SCOPE OF WORK

THE SCOPE OF WORK SHALL CONSIST OF THE FOLLOWING:

(a) Removing/re-installing pumps, motors, etc.

(b) Repairing/rebuilding pumps

(c) Repairing/rewinding motors

(d) Transport to the vendor shop and return delivery to the installation site.

(e) Other repairs, maintenance, or tasks deemed necessary by City staff.

(f) All applicable inspections must be completed prior to delivery of repaired equipment.

(g) Detailed quote for repairs provided within 1 (one) week of receipt of the pump/motor.

(h) Repairs to be completed within 1 (one) week of procurement of materials needed to affect

necessary repairs. Additional time must be coordinated with City staff.

(i) New Power and control cables added with every repair, if applicable.

(j) All repair services shall be, unless otherwise stated in the purchase order, in accordance with

the methods and procedures of the manufacturer’s operational maintenance and repair

manuals.

(k) Vendor shall provide a list of manufacturers for which vendor is a dedicated regional source.

(l) Warranty for services performed shall be guaranteed by Service Provider for a period of no

less than six (6) calendar months against defects in material and workmanship, from the date

of receipt and acceptance of repaired unit.

(m)The service provider shall furnish all labor, materials, equipment, tools, services, supervision,

and incidentals required to complete the work as directed by City staff and specified herein.

3.0

Minimum Qualifications:

3.1) Vendors: shall have a minimum of five (5) years of qualified repair experience on the listed

types of equipment. Vendors must be licensed and bonded. Preference given to vendors that are

certified by the manufacturer for specific pumps/ motors providing continuation of manufacturer

warranty. A list of three (3) references for each proposed Vendor must be included with the

Proposal.

3.2) Personnel and Equipment:

a) Vendors shall have access to a service facility fully equipped to repair, rewind, overhaul,

and fabricate parts as required for the size and type of equipment bid. The City reserves the

right to make on-site inspection of such Vendor facilities (with a 24-hour minimum notice) at

its discretion. Vendor shall respond promptly to City questions regarding facility and staffing

capabilities to perform in accordance with this contract.

b) The facilities must be equipped with personnel and equipment necessary to perform

electromechanical repairs/rewinding to electric motors per the established guidelines in EASA

AR100-2006, Recommended Practice for the Repair of Rotating Electrical Apparatus.

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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