Project Information

Bid Title

QSP 2026-01 Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

Issuing Agency

Montgomery Housing Authority

Location

Alabama

Published Date

Feb 11, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

QSP 2026-01 Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

DATE ISSUED: Friday, February 6, 2026

TYPE OF PROJECT: The Montgomery Housing Authority is seeking qualified, licensed landscaping contractors to provide landscaping services at three properties, Terrace, Gibbs West and Victor Tulane Gardens in Montgomery, AL

CONTACT PERSON: Sheila Brown, Procurement/Contract Administrator sbrown@mhatoday.org

LAST DAY FOR QUESTIONS: Friday, February 13, 2026, at 3:00 p.m. (CST)

SUBMISSION DEADLINE: Friday, February 20, 2026, at 12:00 p.m. (CST) Sheila Brown, Procurement/Contract Administrator sbrown@mhatoday.org

Attachment Preview

QUOTATIONS FOR SMALL PURCHASES (QSP) No. QSP 2026-01

Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

525 South Lawrence Street

Montgomery, Alabama 36104

QUOTATIONS FOR SMALL PURCHASE (QSP 2026-01)

Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

DATE ISSUED:

TYPE OF PROJECT:

CONTACT PERSON:

Friday, February 6, 2026

The Montgomery Housing Authority is seeking qualified, licensed

landscaping contractors to provide landscaping services at three

properties, Terrace, Gibbs West and Victor Tulane Gardens in

Montgomery, AL

Sheila Brown, Procurement/Contract Administrator

sbrown@mhatoday.org

LAST DAY FOR QUESTIONS:

SUBMISSION DEADLINE:

Friday, February 13, 2026, at 3:00 p.m. (CST)

Friday, February 20, 2026, at 12:00 p.m. (CST)

Sheila Brown, Procurement/Contract Administrator

sbrown@mhatoday.org

The responsibility for submitting a response to this QSP at the MHA on or before the stated time and

date will be solely and strictly the responsibility of the respondent. The offeror shall wholly absorb all

costs incurred in the preparation and presentation of the quote.

MONTGOMERY HOUSING AUTHORITY, ALABAMA

Page 1

QUOTATIONS FOR SMALL PURCHASES (QSP) No. QSP 2026-01

Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

Pre-Bid Conference: MHA will not conduct a pre-bid conference for this project. Bidders are encouraged, if needed, to

contact MHA’s Project Manager, Scott Standerfer, at wstanderfer@mhatoday.org or by calling 334-531-2628 to view the

sites prior to submitting a quote.

1.0 MONTGOMERY HOUSING AUTHORITY (MHA) CONTACT: All questions pertaining to this QSP documents shall be

addressed to Sheila Brown, Procurement/Contract Administrator (CA), by e-mailing sbrown@mhatoday.org. Last

day for questions is Friday, February 13, 2026, at 3:00 pm CST.

2.0 APPLICABILITY: By submitting a quote to the MHA, the vendor is agreeing to abide by all terms and conditions

listed herein, including those terms and conditions within HUD Handbook 7460.8 REV 2, Procurement Handbook for

Public Housing Agencies, HUD Form 5370 C Section 2 (attached hereto), Davis Bacon Wages Rates General Decision

AL20260054 dated January 2, 2026, and Section 34-8-1 Code of Alabama 1975 (all attached hereto). If your quote

is $100,000.00 or more, you must submit a current General Contractors License or License number with your quote.

Note: MHA does not anticipate this project requiring a GC License.

3.0 MHA RESERVATION OF RIGHTS: The MHA reserves the right to:

3.1 Reject any or all quotes, to waive any informalities in the QSP process, or to terminate the QSP process at

any time, if deemed by the MHA to be in the best interest of the MHA;

3.2 Terminate a contract awarded pursuant to this QSP at any time for its convenience upon delivery of a 10-

day written notice to the apparent or successful Bidder;

3.3 Determine the days, hours and locations that the successful Bidder shall provide the items or services called

for in this QSP;

3.4 Reject and not consider any quote that does not, in the opinion of the CA, meet the requirements of this

QSP, including but not necessarily limited to incomplete quotes offering alternate (not including “or equal”

items) or non-requested items or services;

3.5 MHA reserves the right to:

3.5.1

3.5.2

To make an award to the same vendor (aggregate) for all items; or,

To make an award to multiple Vendors for the same or different items.

Note: MHA will only award this project to one awardee

4.0 BIDDER’S RESPONSIBILITY: Each Bidder must carefully review and comply with all instructions provided herein,

provided within any named attachments and those provided within the noted Internet system.

5.0 DEADLINE: Quotes must be received by Friday, February 20, 2026, 12:00 P.M. CST by emailing MHA’s

Procurement/Contract Administrator, Sheila Brown, at sbrown@mahtoday.org by the aforementioned date and time.

Each bidder shall submit his/her bid prior to the posted deadline, as provided for herein (Quote Submittal form, must

be executed). Whereas this is an informal solicitation process, the MHA reserves the right to extend the posted

deadline at any time prior to the deadline, if, in the opinion of the CA, it is in the best interests of MHA to do so. MHA

MONTGOMERY HOUSING AUTHORITY, ALABAMA

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QUOTATIONS FOR SMALL PURCHASES (QSP) No. QSP 2026-01

Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

will not accept bids submitted to anyone besides the Procurement/Contract Administrator at the aforementioned

email address. Late submissions will not be accepted.

6.0 HOLD PRICES/NON-ESCALATION: By submitting a quote, and whereas the quote sum submitted is a firm-fixed

quote, each Bidder thereby agrees to "hold" or not increase the proposed quote prices during the term of the

work.

7.0

CONTRACT: MHA will procure these services by execution of a two (2) years contract. By submitting a quote, the

successful Bidder thereby agrees to confirm receipt of the contract in the manner directed by MHA. All items

included in this QSP must be included in the final contract. All contracts between the parties will be governed by and

enforced in accordance with Federal HUD regulations and the laws of the State of Alabama. MHA anticipates

this project beginning March 1, 2026.

8.0

AWARD CRITERIA: If an award is completed pursuant to this QSP, and unless otherwise instructed in writing by the

CA, award shall be made to the most responsive and responsible Bidder that submits the lowest cost. MHA reserves

the right to negotiate cost directly or indirectly by engaging a third party.

9.0

INVALID OR ALTERNATE QUOTES: Failure to complete and submit all required information, or to add any

additional requirements not acceptable to MHA, may invalidate the quote submitted. Furthermore, MHA shall

reserve the right to reject, without consideration, alternate quotes, meaning those that do not meet the

10.0 requirements of this QSP.

QUOTE COSTS: There shall be no obligation for the MHA to compensate any Bidder or prospective Bidder for

11.0 any costs that he/she may incur in responding to this QSP.

SHIPPING COSTS: Each quoted sum submitted shall include completion of the specified services at the MHA site

12.0 or location, as specified within this QSP or on the contract executed.

ASSIGNMENT OF PERSONNEL: MHA shall retain the right to demand and receive a change in personnel assigned

by the successful Bidder to provide services to the HA if the HA believes that such change is in the best interest of

13.0 tEh-eVEHRAIFaYn:d tUh.eS.coLmapwlerteioqnuioref sthceowmopraknoiersptrooveimsiopnlooyfotnhley iitnedmivsi.duals who may legally work in the United States –

either U.S. citizens, or foreign citizens who have the necessary authorization. The Contractor must certify compliance

with E-verify, in that the Contractor is registered, uses, and will continue to use the E-Verify, Federal Work

Authorization Program throughout the contract period. The awarded Contractor must provided E-Verify certification

on all subcontractors and/or independent contractors (1099 employees) who will be working on this project prior

to start of project.

14.0 SECTION 3/RESIDENT PARTICIPATION: MHA encourages the hiring of residents by the Contractor for any

employment opportunities available as a result of its contracts. The Contractor will be asked to make every effort to

hire residents and to post job opportunities in the Management Office of the communities where the work is to be

performed or any other areas assessable to residents. The Contractor will be asked to report the hiring of any

residents to assist MHA in monitoring resident participation in the performance of work under its contracts, progress

toward achieving established goals and in the development of future resident participation programs. All bidders are

required to read MHA’s Section 3 plan and be familiar with the timing of submission of requested/required forms. The Section

3 Plan as well as electronic links can also be found at www.mhatoday.org, by clicking on ‘Doing Business’, then scrolling

down to ‘Doing Business with Us’, then clicking on the ‘Section 3’ tab. All bidders must read, sign and submit the Section 3

Clause Compliance Commitment Form and Section 3 Participation Election Form. Any bidder who is a Certified Section 3 Business

must include the certification, along with the Section 3 Business Concern Certification Form. These forms shall be fully completed,

executed and included with quote submission. These forms are attached hereto as (“Exhibit B”).

MONTGOMERY HOUSING AUTHORITY, ALABAMA

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QUOTATIONS FOR SMALL PURCHASES (QSP) No. QSP 2026-01

Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

15.0 UNAUTHORIZED SUB-CONTRACTING PROHIBITED: The successful Bidder shall not assign any right, nor delegate

any duty for the work proposed pursuant to this QSP (including, but not limited to, selling or transferring the ensuing

contract) without the prior written consent of the CA. Any purported assignment of interest or delegation of duty,

without the prior written consent of the CA shall be void and may result in the cancellation of the contract with MHA.

16.0 LICENSING: The Bidder must provide the following with their quote submission:

16.1 The contractor will have and maintain all required licenses necessary to conduct business in the City of

Montgomery and any specialty licenses required to perform the required work listed in this QSP. Copies of all

licenses must be on file in the Procurement/Contract Office of the Montgomery Housing Authority, prior to the

contractor starting work or the contractor may submit their current business license with their quote.

16.2 A General Contractors license or license number must be provided with the quote to the extent required under

Ala. Code Section 34-8-1, et seq. (attached hereto). MHA does not anticipate this bid requiring a GC License.

17.0 INSURANCE and BID SECURITY (BOND) REQUIREMENTS:

17.1 The company must certify/show proof of workers compensation (if applicable), general liability (minimum

coverage of $1,000,000 per occurrence) and auto liability ($1,000,000 per occurrence). Insurance coverage

must be maintained throughout the term of the contract. Copies of all proof of insurance must be on file in

the Procurement Office prior to contractor beginning work. MHA requires workers compensation insurance

coverage for all services performed on-site.

17.2 Bid security must be furnished with bids in the amount of $100,000.00 or more. Bid security shall be in the

form of a bid bond (executed by a surety company duly authorized and qualified to make such bonds in

Alabama) or a cashier’s check (drawn on an Alabama bank) payable to MHA. The amount of the bid security

should not be less than 5% of MHA’s estimated cost of the work or of the contractor’s bid but is not required

to be more than $10,000.00.

A performance and payment bond for 100% of the total contract value must be submitted prior to

commencing work. To the extent required under Ala. Code Section 39-1-1 (a), et seq., in addition to the

performance bond, another bond for not less than 50 percent (50%) of the total contract value, with the

obligation that the contractor or contractors shall promptly make payments to all persons supplying labor,

materials, or supplies for or in the prosecution of the work provided in the contract and for the payment of

reasonable attorneys’ fees incurred by successful claimants or plaintiffs in civil actions on the bond. MHA

complies with the stricter of the two and requires the performance and payment bonds at 100% if applicable.

MHA does not anticipate this project meeting these bid bond, performance or payment bond

requirements.

18.0 SCOPE OF SERVICES:

The purpose of this QSP is to solicit qualified and licensed landscaping contractors to continue services recently

ended with one of MHA’s awardees to a prior project. Contractors are to provide landscaping services at three

properties, Terrace located at 1301 Adams Ave, Gibbs West located at 2025 Terminal Rd., and Victor Tulane

MONTGOMERY HOUSING AUTHORITY, ALABAMA

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QUOTATIONS FOR SMALL PURCHASES (QSP) No. QSP 2026-01

Landscaping at Terrace, Gibbs West and Victor Tulane Gardens

Gardens located at 1101 Victor Tulane Circle all in Montgomery, AL. The scope of work is attached hereto as

Exhibit A-Scope of Work.

19.0 NOTICE TO PROCEED, which specifies when the work is to begin, will be given to the Contractor in writing. Any

preliminary work started, or materials ordered or purchased before receipt of the notice to proceed are at the risk

and expense of Contractor.

20.0 FORMS: The following forms are attached and/or included in this request for quote:

• HUD Form 5370 C Section 2

• HUD 5369 Instructions for Bidders

• HUD 5369-A Representations/Certifications of Bidders

• Section 34-8-1 Code of Alabama 1975

• Davis Bacon Wages Rates General Decision AL 20260054 dated January 2, 2026 (sign and submit with

quote)

• Profile of Form (complete and submit with quote)

• Client Reference Form (complete and submit with quote)

• Company Information Form (complete and submit with quote)

• Quote Submittal Form (complete, sign and submit with quote)

• Section 3 Clause Compliance Commitment Form, Participation Election Form and Section 3 Business

Concern (complete, sign and submit with quote)

REMAINDER OF PAGE LEFT BLANK

INTENTIONALLY

MONTGOMERY HOUSING AUTHORITY, ALABAMA

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Commodity Codes

• NAICS 561730Landscaping Services

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