Project Information

Bid Title

Inspection and Repair Services for Well #12

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Nov 5, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-197

Original Source

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Bid Documents

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Project Description

Bid Number:	25-197
Bid Title:	Inspection and Repair Services for Well #12
Category:	City of Wheaton Bids - Contracted Services
Status:	Open

Description: The City of Wheaton is accepting competitive sealed bids from certified and experienced contractors, licensed by the State of Illinois, to perform testing, inspection, and repair services for City Well #12. Publication Date/Time: 11/5/2025 12:00 PM Closing Date/Time: 12/5/2025 11:00 AM Related Documents: 25-197 Notice to Bidders_Bid

Attachment Preview

Issue Date:

NOTICE TO BIDDERS

INVITATION TO BID #25-197

INSPECTION AND REPAIR SERVICES FOR WELL #12

November 5, 2025

Last Date for Questions:

No later than November 20, 2025, at 11:00 am (CST)

Due Date:

No later than December 5, 2025, at 11:00 am (CST)

Bid Opening:

October 10, 2025, at 11:00 am (CST) at Wheaton City Hall located at 303 W.

Wesley Street, Wheaton IL 60187 in the Conley Meeting Room (lower level).

Prevailing Wages:

All Contracts for the Construction of Public Works are subject to the Illinois

Prevailing Wage Act (820 ILCS 130/1-12).

☒DOES APPLY ☐DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Bid Bond 10% (Original Required)

 Cost Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants, and Agents Form (Exhibit F)

 References Form (Exhibit G)

 Vendor Certification Form (Exhibit H)

 Vendor Information Reporting Form (Exhibit I)

 W-9 Form

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Performance, Payment, and Maintenance Bonds

• Signed Agreement

Page 1 of 1

Notice to Bidders

EXHIBIT A

ITB #25-197 INSPECTION AND REPAIR SERVICES FOR WELL #12

Introduction

The City of Wheaton is accepting competitive sealed bids from certified and experienced contractors, licensed

by the State of Illinois, to perform testing, inspection, and repair services for City Well #12.

Contractor Qualifications

The successful Contractor must have a minimum of 10 years of experience with well repairs. References must

demonstrate a minimum of 10 years of service.

Background

City Well #12 is a submersible pump located 300 feet north of the water tower adjacent to the DuPage County

Fairgrounds at 1955 Manchester Rd. in Wheaton, Illinois. It is accessible from Manchester Rd. The well is

located inside a small well house that is surrounded by an asphalt lot.

The pump was last worked on in January 2021. After repairs, the pump was yielding 1,550 GPM through a 4-1/2

inch fire hydrant nozzle with a discharge pressure of 60 psi. The pumping water level was 62 feet. The amp

readings were 182-186-186. Meg readings were 4,000+ megohms on the motor alone, and 580 megohms when

fully installed.

During routine testing in October, the well motor shut down. Preliminary testing by the City Electrician showed

500 ohms to ground on all three phases.

Well #12:

• The well was drilled to a depth of 350 feet in 1990.

• The existing pump setting is 150 ft.

• The pump is a Goulds Model 12WAHC, 1 stage, 8” vertical turbine pump

• The motor is a CentriPro Model 8F1504, 150 HP, 3,450 RPM, 3-phase, 60 cycle, 460 volt, 8”

submersible motor, installed new in January 2021.

• The 600-volt submersible cable is size No. 4, 160 ft. in length.

• Column pipe is 150 feet of 10-inch Schedule 40 pipe, threaded and coupled. 100 ft. of the column pipe

was new when installed in January 2021.

• The air line is 1/4” plastic, 147 feet in length.

Well #12 Data (January 2021):

• The pumping water level was 62 ft. with 18 ft. of drawdown.

• The well was pumping 1,550 GPM through a 4-1/2 inch fire hydrant nozzle.

• The discharge pressure was 60 PSI.

• The amp readings were 182-186-186.

Well #12 Data (September 2025):

• The pumping water level is 68 feet with 22 ft. of drawdown.

• The well is pumping 1,800 GPM through a 4-1/2 inch fire hydrant nozzle.

1

Scope of Services

EXHIBIT A

ITB #25-197 INSPECTION AND REPAIR SERVICES FOR WELL #12

• The discharge pressure is 40 PSI.

• The pump has run 62 hours since the last repair in 2021.

Scope of Services

The scope of this repair is to:

1. remove the existing pump, motor, column pipe, and related equipment

2. perform a complete inspection,

3. repair or replace deteriorated components,

4. reinstall and test the pump.

The intent of the project is to inspect, repair, and reinstall the pump to meet the requirements of 1,750 GPM at

240 ft. of TDH.

The Contractor shall provide all labor, material, equipment, and services necessary for the proper execution of

the pump work.

• The contractor shall perform Meg checks prior to the start of pulling, and during the reinstallation,

recording all results.

• The column pipe sections shall be sorted in an orderly manner. A thread protector shall be used on all

exposed threads during handling.

• The Contractor shall dismantle the pump bowl for visual inspection. If necessary, the bowl shall be taken

into the Contractor’s yard for micrometer checks.

• As necessary, all parts and components shall be cleaned by sandblasting and prepared for inspection.

All sandblasting shall be done at the Contractor's facility.

• All removed equipment shall be inspected and an inspection report provided to the City Water

Superintendent. The Contractor and City shall determine whether the equipment shall be refurbished or

replaced after the inspection report is provided to the City.

• Pipe that is determined to be suitable for reuse and all new column pipe components shall be primed

and finish coated with NSF 61 epoxy coating, such as Tnemec N140 Pota-Pox Plus epoxy or approved

equal.

• The well shall be equipped with 1/4-inch polyethylene (PE) tubing and necessary fittings to extend from

the ground surface to the top of the bowl assembly.

• The well and equipment setting shall be sealed and vented in accordance with State of Illinois Standards.

Prior to starting the work

• All electrical connections shall be dismantled as needed by the Contractor.

Well Equipment Installation

Prior to reinstalling equipment into the well, the contractor must disinfect all equipment and column pipe inside

and out with a chlorine solution to ensure disinfection of equipment. Following all necessary repairs and

modifications, the new pump shall be reinstalled to a setting depth as specified.

• The tentative pump setting for Well #12 will be 150 ft.

• Pumping equipment shall be reinstalled with new air line.

• The pump, motor, and column pipe shall be re-installed.

2

Scope of Services

EXHIBIT A

ITB #25-197 INSPECTION AND REPAIR SERVICES FOR WELL #12

• All wrench marks and any other exposed pipe shall be touched up with a protective epoxy coating as the

column pipe is being installed.

• The Contractor will re-connect all electrical connections.

Testing

Following well installation, the Contractor shall conduct a yield and drawdown test for a minimum of two (2)

hours. The Contractor shall furnish all tools, apparatus, equipment, instruments, and manpower for the test.

Items required shall include but not be limited to:

• Adapter to connect to 4 ½ inch National Standard Thread (NST) hydrant for the purpose of test pumping.

• Flow measuring device may be an accurate totalizing meter and stopwatch, calibrated orifice with

water monometer, venturi meter, or another suitable instrument.

• The City will collect water samples for coliform testing.

Project Documentation

The Contractor shall submit to the City an operation and maintenance manual: one (1) electronic and two (2)

paper copies individually bound prior to final payment. The manuals will contain, at a minimum:

• An outline of all repairs and maintenance work performed, chemical treatments, and the date all work

was performed on the well.

• Manufacturer name, model numbers, and locations of pump, motor, column pipe, air line and other

installed equipment.

• Pumping capacity test reports will include at a minimum: time & date, well pumping capacities, GPM,

static level, pumping level, drawdown, discharge pressure, pump efficiency curves, electrical amps, and

remarks as needed.

• Warranty Documentation

Protecting Well

The Contractor shall take adequate precautions to prevent any debris or foreign material from falling into the

well. At all times during the project, the Contractor shall tightly seal the top of the well casing with an approved

manner when the Contractor is not at the well site.

Storage of Materials and Equipment

At no time shall the Contractor store material and equipment in areas other than those specified by the Project

Manager. All damages due to the negligence of the Contractor shall be restored by the Contractor at their own

expense.

The Contractor shall maintain, during the entire construction period, barricades and warning lights at all material

storage areas and around construction equipment if located near traffic areas. The cost to comply with the

terms of this requirement shall be included in the unit price of the contract.

Warranty

Submittals shall include a statement of warranties on the materials furnished and the labor provided.

3

Scope of Services

EXHIBIT A

ITB #25-197 INSPECTION AND REPAIR SERVICES FOR WELL #12

• Contractor agrees to install and test equipment and meet manufacturer’s specifications.

• Contractor agrees to repair or replace materials and equipment that fail within specified warranty

period.

• Contractor will supply City Staff with manufacturer’s warranty and all associated product manuals.

Safety

In accordance with generally accepted construction practices, the Contractor will be solely and completely

responsible for conditions of the job site, including safety of all persons and property during performance of the

work.

Worksite Maintenance and Cleanup

The Contractor will be responsible for cleanup of debris accumulated at the site due to the work performed.

Working Hours

The Contractor shall perform all scheduled work required by this agreement during the normal business hours

of 7:00 am – 5:00 pm, Monday – Friday. Any exception shall be approved by the Project Manager.

Compensation

The work shall be on a time and material basis. This work falls under the Illinois Prevailing Wage Act 820 ILCS.

Bidders shall list both the unit price and total price for all items on the included Cost Proposal form.

Invoicing

Invoices, liens, and certified payroll must be submitted to the Project Manager.

Questions

All questions or requests for clarification, either administrative or technical, about this RFP shall be submitted

via email to Anthony Sperkowski at asperkowski@wheaton.il.us prior to November 20, 2025 at 11:00 am local

time. Questions/clarifications will be responded to in the form of a written addenda and published on the City’s

website.

Where to Submit Bids

Submit your bid to:

City of Wheaton

Procurement Services

Attn: Tony Sperkowski

303 W. Wesley Street

Wheaton, IL 60187

All bids shall be submitted in a sealed package marked with the Bid number and title with the name and address

of the vendor clearly marked. Emailed or faxed bids will not be accepted. An original Bid Bond shall be included

with each bid submittal. Copies will not be accepted. Submittals must be received by December 5, 2025 at

11:00 am.

4

Scope of Services

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541350Building Inspection Services
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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