Project Information

Bid Title

Pesticide Bids 2026

Issuing Agency

City of Hays

Location

Kansas

Published Date

Nov 18, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Pesticide Bids 2026
Category:	Parks
Status:	Open
Bid Recipient:	P.O. Box 49, Hays KS 67601

Description: The City of Hays is requesting bids for various Pesticides.  Bids will be accepted until 3:00 P.M. local time, Tuesday, December 16, 2025 at the Finance Office located at 1507 Main Street, P.O. Box 490, Hays KS 67601. Publication Date/Time: 11/18/2025 10:00 AM Closing Date/Time: 12/16/2025 3:00 PM Submittal Information: Sealed Bids Bid Opening Information: 12/16/25 at 3:00 P.M. Contact Person: Jeff Boyle, Director of Parks City of Hays Parks Department PO Box 490 Hays, Kansas 67601 (785) 628-7375 office (785) 628-7377 fax jboyle@haysusa.com Fee: None Business Hours: 8:00 A.M. - 4:00 P.M. Mon-Fri Special Requirements: All chemicals must be delivered on or before March 1, 2026. Related Documents: Invitation to Bid Chemicals (1) - Full Bid Specifications 2026 - TO POST Invitation to Bid Pesticides (2) - Fillable Form (same as PDF) 2025-12 Invitation to Bid Pesticides (3) - Fillable Form (same as PDF) 2025-12

Attachment Preview

City of Hays

Request for Bids

Pesticide Bids

Date of Issue: November 18, 2025

Bid Due Date: December 16, 2025 @ 3:00 P.M.

Table of Contents

INTRODUCTION ................................................................................................ 3

RULES OF PREPARATION ................................................................................. 3

BIDDER INQUIRIES .......................................................................................... 3

SUBMISSION OF BIDS ...................................................................................... 3

NOTIFICATION OF WITHDRAWAL OF BID ....................................................... 4

MINIMUM SPECIFICATIONS AND SCOPE OF PROJECT.................................... 4

CONTRACTUAL OBLIGATIONS .......................................................................... 4

RIGHT OF THE CITY OF HAYS TO REJECT BIDS ............................................... 4

NON-LIMITATIONS TO RFB .............................................................................. 5

INTERPRETATIONS AND ADDENDA ................................................................. 5

BID RESPONSE FORMAT ................................................................................... 5

CONFIDENTIALITY OF DOCUMENTS ................................................................ 5

SUMMARY BID FORM........................................................................................ 6

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Introduction

The City of Hays is requesting bids for various Pesticides. Bids will be accepted

until 3:00 P.M. local time, December 16, 2025 at the Finance Office located

at 1507 Main St., P.O. Box 490, Hays, KS 67601.

This written Request for Bid (RFB) states the scope of the City of Hays

requirements and specifies general rules for preparing the bid.

The City of Hays shall reserve the right to reject any and all bids and waive any or

all technicalities, as determined by the City Manager of the City of Hays.

Rules of Preparation

The submitted bids must follow the rules and format established within this RFB.

Adherence to these rules will ensure a fair and objective analysis of all bids. Failure

to comply with any portion of this request may result in rejection of the bid.

Bidder Inquiries

The City of Hays Parks Department has prepared this RFB and has designated Jeff

Boyle, Director of Parks, as the manager in charge of the bid review leading up to

the procurement of requested products. Please direct questions or comments

concerning either the administrative or technical requirements of this RFB to the

manager.

• Jeff Boyle, Director of Parks

• City of Hays Parks Department

• PO Box 490

• Hays, Kansas 67601

• (785) 628-7375 office

• (785) 628-7377 fax

• jboyle@haysusa.com

To ensure a timely response, questions should be e-mailed to the aforementioned

manager at the specified address listed above.

Submission of Bids

Please prepare and submit one (1) pesticide bid form which is included in the bid

packet. Completed bids should be sealed and clearly marked "Pesticide

Bids" in bold or highlighted text with strict instructions not to open until

the due date and be submitted to the Finance Director by the due date.

Bids received after the above date and time will be considered late and will not be

accepted. Bids will be evaluated objectively based on the bidder's responses to

the RFB.

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The City of Hays will not pay costs incurred in the bid preparation including, but

not limited to, the costs for printing and mailing services. All costs for the

preparation of the bid shall be borne by the bidder.

Notification of Withdrawal of Bid

Bids may be modified or withdrawn by an authorized representative of the vendor

or by formal written notice prior to the final due date and time specified for bid

submission. Otherwise, bids will be considered valid for at least 45 days from the

opening date. Submitted bids will become the property of the City of Hays after

the bid submission deadline.

Minimum Specifications and Scope of Project

The successful bidder shall provide pesticides to the City of Hays in accordance

with the terms of this RFB. The bidder will provide products only upon the

issuance and acceptance by bidder of a purchase order. The bidder shall accept

all valid purchase orders. Payment for products will occur after they have been

received by the City of Hays and upon receipt of invoice from the bidder. The

City of Hays is tax exempt.

Bids will be awarded on a per item basis.

The quantities listed may vary from the actual amount ordered.

No substitutions will be accepted unless the item is 100% equivalent to the item

being requested. If an exact substitution is being priced, a product label will be

required or bid will not be considered. Substitutions must be noted on the bid

form in the “Comment” section”.

All chemicals must be delivered on or before March 1, 2026.

Contractual Obligations

The successful bidder will be required to accept a purchase order from the City of

Hays in which the bidder will undertake certain obligations. These obligations

include, but are not limited to, the following:

Inclusion of Bid - The bid submitted in response to this RFB will be incorporated

as part of the final purchase order with the selected bidder.

Costs - All costs are to be stated in exact amounts including freight.

Selection - The final award is subject to the City of Hays purchasing policy.

Right of the City of Hays to Reject Bids

The City of Hays reserves the right to reject any and all bids or any part of any

bids, to waive minor defects or technicalities, or to solicit new bids. The City also

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reserves the right to negotiate with any bidder, all or part of any bid that is in the

best interest of the City.

Non-limitations to RFB

The format of the RFB must be followed and all bids must be submitted as

indicated.

Interpretations and addenda

No interpretation made to any respondent as to the meaning of the RFB shall be

binding on the City of Hays unless repeated in writing and distributed as an

addendum by the City of Hays. Interpretations and/or clarification shall be

requested in writing from the City of Hays, Director of Parks, Jeff Boyle.

Bid Response Format

In order to facilitate the analysis of responses to this RFB, bidders are required to

prepare their bid in accordance with the instructions outlined in this section.

Bidders whose bids deviate from these instructions may be considered

nonresponsive and may be disqualified at the discretion of the City of Hays.

Bids should be prepared as simply as possible to satisfy the requirements of the

RFB. Expensive bindings, color displays, promotional material, etc., are not

necessary or desired.

Each bidder is required to submit the attached Summary Bid Form in response to

the RFB in a sealed envelope.

Substitutions will require product labels showing 100% identical

ingredient percentages and rate of application and shall be included in

the sealed bid.

The Pesticide Bid Form is available for download in Excel format at haysusa.com

under the “Government” menu – “Bids and RFPs”.

Confidentiality of Documents

All responses to the RFB submitted by bidders shall be deemed public documents

at the time opened by City of Hays. Any bid that is submitted with a blanket

statement or limitation that would prohibit or limit such public inspection shall be

considered non-responsive and shall be rejected.

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