Project Information

Bid Title

International Baggage Server Upgrade

Issuing Agency

City of Bangor

Location

Maine

Published Date

Dec 8, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-21

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-21
Bid Title:	International Baggage Server Upgrade
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor International Airport requests proposals from qualified firms to provide and install primary and back-up baggage servers in the Transportation Security Administration baggage inspection room. Publication Date/Time: 12/8/2025 12:00 AM Publication Information: Public Closing Date/Time: 1/7/2026 2:00 PM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 12/26/2025 Pre-bid Meeting: 12/17/2025 Related Documents: P26-21 Airport International Baggage Server Upgrade-RFP

Attachment Preview

Request for Proposals (RFP)

Bangor International Baggage Server Upgrade

Proposal No. P26-21

Issue Date: December 8, 2025

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor International Airport requests proposals from qualified firms to provide

and install primary and back-up baggage servers in the Transportation Security

Administration baggage inspection room.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer accepts the responsibility

for downloading, reading, and bidding by the terms and conditions set forth in the City’s

“General Information for Vendors.”

In your proposal, please specify whether you currently have, or are in the process of

developing, a domestic violence policy. If you do not have such a policy, let us know if you

would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 5) electronically or in an envelope via

submission methods listed below. The envelope or subject line must be clearly marked as

"Proposal No. P26-21 Airport Baggage Server Upgrade."

Submissions must be received by 2:00 P.M. on Wednesday, January 7, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME

04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow

Street, Bangor, ME 04401 (proposal must be received by the deadlines).

P26-21

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Airport Baggage Server Upgrade

All submissions should reference “Proposal No. P26-Airport International Baggage

Server Upgrade”. Proposals will be publicly opened at the time stated above in the Paul

Bunyan Room (first floor near the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible

after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Voluntary Pre-Bid Meeting and Questions

A voluntary pre-bid meeting and site visit will be held at 10:00 A.M on Wednesday,

December 17, 2025 at the Bangor International Airport International Terminal (IAB), 287

Godfrey Blvd. Bangor, ME. A site visit will follow the pre-bid meeting. Prospective proposers

are encouraged to attend.

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,

Friday, December 19, 2025.

The City will provide a response by 4:30 P.M. on Friday, December 26, 2025. This response

will be in the form of an addendum, accessible on the City's website. Notifications will be sent

to those who have signed up to receive notifications at www.bangormaine.gov/bids through

NotifyME. Notifications will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be

received by the Purchasing Department before the submittal deadline. Any proposal, portion

of a proposal, or requested proposal revision received at the City Purchasing Department

after the time and date specified will be returned to the Proposer unopened or, if by electronic

submission, deleted without being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of

opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in

writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the

Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the

City. The City also reserves the right to request clarification of any details from the successful

Proposer. The evaluation of proposals and determination of the award will be at the discretion

of the City and its judgment shall be final and without right of recourse by any Proposer.

P26-21

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Airport Baggage Server Upgrade

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price.

Upon request, a tax exemption certificate for the City of Bangor shall be furnished to

the successful Proposer.

B. Bid Form and Requirements: The Bid Form (page 5) must be completed and returned

with the proposal to be considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance

policies throughout the life of the project and name the City of Bangor as an additional

insured where applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

IX. Award

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$1,000,000 combined single limit

$2,000,000 aggregate

The bid Award will be based on the following:

A. References;

B. Cost; and

C. Availability

X. Scope of Work Phase One: Backup Server Replacement

A. Physical replacement of the Dell desktop computer that is currently running in the

Transportation Security Administration baggage inspection room.

B. Supply replacement computer and virtual machine disk image from existing

machine.

C. Test virtual machine on the network prior to replacement of the physical machine. This

will need to be done during off-hours (after midnight) to avoid impacting airline

schedules.

D. Install virtual machine software and image on the new computer.

E. Configure to start automatically upon boot of the physical machine.

F. Replace and test system operation.

XI. Scope of Work Phase Two: Primary Server Replacement

A. New industrial panel mounted computer with integrated touchscreen to replace the

existing unit in main control cabinet for the conveyor system.

B. One (1) Allen Bradley 6181P-15A3HW71AC industrial touch computer, or compatible

replacement. Hard disk cloning of existing disk to new replacement computer.

P26-21

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Airport Baggage Server Upgrade

C. Install and test replacement PC. This will need to be done during off-hours (After

midnight) to avoid impacting airline schedules.

XII. Competency

All bidders should be familiar with and licensed to work on Rockwell Automation software,

specifically RS Logix 5000 programming.

XII. Security and Identification Badge Requirements

For any contractor and his/her subcontractors engaged in work within the Airport’s security

fence, the following procedures and rates shall apply:

A. ALL personnel requiring access to Airport Property for installation or service shall

have an Airport issued identification badge or be escorted by a badged individual.

B. Badges can be obtained through the Airport badging office and will require

fingerprinting, background check, supplemental training and a $75.00 fee paid for by

the awarded company

P26-21

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Airport Baggage Server Upgrade

Bid Form

Bid Form

Airport International Baggage Server Upgrade

Proposal No. P26-21

Bid Deadline:

2:00 P.M., Wednesday,

January 7, 2026

Notes: The proposal must include this Bid Form. Failure to comply will result in

disqualification. A detailed explanation of ALL exceptions must be included, using a

separate page if necessary. Failure to comply with the above may result in disqualification.

Business Name:

Contact Name/Title:

Street Address:

City, State Zip:

Telephone Number:

Email Address:

Do you currently have, or are you in the process of, developing a domestic

violence policy? Yes / No

Item

Description

1 Backup Server Replacement

2 Primary Server Replacement

3 Total Project Cost

Price

$

$

$

P26-21

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Airport Baggage Server Upgrade

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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