Project Information

Bid Title

5018 Omhsas Wesh Bread Fy26

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 22, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065889

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/22/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065889	Solicitation/Project Title:	5018 OMHSAS-WESH-Bread-fy26
Description:	Supplier to provide bread to Wernersville State Hospital

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Wernersville State Hospital
County:	Berks	Duration:	July 1, 2026 - June 30, 2027

Contact Information
First Name:	Keith	Last Name:	Stehman Jr
Phone Number: (XXX-XXX-XXXX)	610-670-4128	Email:	kstehman@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/08/26
Solicitation Due Date:	05/26/26	Solicitation Due Time:	9:00 AM
Solicitation Opening Date:	05/26/26	Solicitation Opening Time:	9:01 AM
Opening Location:	Wernersville State Hospital
No. of Addendums:	0
Amended Date:	04/22/26

Related Solicitation Files

Original Files 20-BREAD SPECS 4-24 PerishableFDSPEC.pdf RECIPROCAL LIMITATIONS ACT REQUIREMENTS.pdf BOP-2201 Workers Protection and Certification.pdf

Attachment Preview

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

BREAD, ROLLS AND RELATED PRODUCTS, FRESH

1. PRODUCT CHARACTERISTICS: Bread – Each loaf should have a firm and

tender brown colored crust (except Italian); have a fine and even

grain and impart a pleasing flavor and aroma. Rolls and English

Muffins – After cooling, each baked unit should weigh less than

one-half pound. The individual rolls, except English Muffins,

should have a firm and tender crust; (except that hard rolls will

have a typical firm crisp crust) have a fine and even grain;

impart a pleasing flavor and aroma and be of the weight, size

shape and variety specified. For English Muffins, the individual

roll shall be round and approximately 1” in height, and

approximately 4” in diameter, griddled on top and bottom and the

weight, size shape and variety specified. The rolls should have a

firm but tender crust, a porous, slightly chewy texture and a

bland to slightly sour flavor. The delivered product shall not be

crushed or damaged. Fresh bread, including individual slices,

shall not be more than 48 hours old upon arrival at receiving

point (except whole wheat and rye, which may not be more than 72

hours old). Volume of bread to contribute to a pleasing

appearance.

2. LABELING: Wrappers shall identify the type of product,

ingredients, net weight and name of bakery. Bakery must be

registered with the Pennsylvania Department of Agriculture and

must meet the Department’s standards for bakeries and bakery

products. Date and day of production must be clearly marked on

label or by color-coded tie code (code to be supplied by vendor)

on each package.

3. PACKAGING: The products shall be packaged in accordance with

commercial practice. The package shall afford adequate protection

against deterioration and physical damage during shipment.

4. PRODUCT CONDITION AT DELIVERY: Bread, rolls and related products

must be properly packaged and delivered in clean, sound, standard

cartons or trays. Vendor shall indicate if cartons and trays are

returnable and if so, they are to be identified for return to

vendor. The returnable containers shall be stored by the using

agency in a location easily accessible to the vendor and shall be

removed by the vendor on or before the next delivery. Product

shall maintain freshness for a minimum of 5 days from date of

delivery.

5. QUANTITIES:Quantities listed are estimates only and may be

increased or decreased in accordance with the actual requirements

of the facility. The facility may cancel any quantity of an order

by providing notice at least 5 days prior to a scheduled delivery

date, and will only pay the vendor for products actually accepted

by the Department.

4/24

6. DELIVERY DATES: Delivery must be made on dates as specified in

contract. The facility may cancel any quantity of an order by

providing notice at least 15 days prior to a scheduled delivery

date, and will only pay the vendor for products actually accepted

by the Department.

7. PAYMENT OF COMMODITIES: Vendor shall indicate at the time of

delivery any discrepancies between actual net weight or count and

the contracted amount and record the discrepancy on the delivery

slips. Vendor agrees that the Commonwealth will accept and pay

only for actual net weight or count determined at the time of

delivery. Any discrepancy between actual net weight or count

indicated by the vendor will be recorded on the delivery slips.

Payment will be made upon receipt of invoices after commodities

have been delivered and accepted.

4/24

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

BREAD, ROLLS AND RELATED

PRODUCTS, FRESH

NAME OF FACILITY

ITEM NUMBER DESCRIPTION OF COMMODITY

DATE:

PROPOSAL NUMBER

QTY. UNIT

UNIT

PRICE

TOTAL

1. Bread, White enriched – square top, sliced loaves –

Prepared from enriched wheat flour, water, salt,

yeast and optional ingredients. The product shall

contain enrichment ingredients necessary to meet

requirements of FDA standard of identity for enriched

bread. Minimum 20 oz. net weight with not more than 24

usable slices; polyfilm bags with sealed or tied tops.

Lvs.

2. Bread, Rye – seedless, square top, sliced loaves –

Lvs.

Prepared from hard wheat flour, water, salt, yeast

soybean and/or canola oil, high fructose

corn syrup and, if desired, optional ingredients.

Not less than 10% no more than 40% of rye flour shall

constitute the total farinaceous ingredients. Minimum

16 oz. net weight, not more than 18 usable slices/16 oz loaf; not

more than 26 usable slices/24 oz. loaf; polyfilm bags with

sealed or tied tops.

3. Bread, Whole Wheat – round top, sliced loaves –

100% whole wheat loaf shall be prepared from whole

wheat flour (no refined or bleached flour), water, salt,

yeast and optional ingredients. Minimum 2g dietary

fiber/slice. Minimum 22 oz. net weight, 22-26 usable

slices; polyfilm bags with sealed or tied tops.

Lvs.

4. BREAD, CINNAMON/RAISIN - Round top, sliced loaves.

Lvs.

Loaf shall be prepared from wheat flour, water,

salt, yeast, cinnamon, raisins, and other ingredients,

if desired. Min. 15 oz. net weight and minimum 14 usable slices;

polyfilm bags with tops tied.

5. BREAD, ITALIAN - Round top, sliced loaves. Loaf shall

be prepared from wheat flour, water, salt, yeast,

soybean oil, high fructose corn syrup, and

optional ingredients, if desired. Min. 20 oz. net weight;

minimum 15 usable slices; polyfilm bags with topes tied.

Lvs.

6. BREAD, CUBES FOR FILLING/STUFFING - Prepared from white

bread, enriched. Approx. ½” cubes. Packed in 5 lb. units.

Lbs.

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

BREAD, ROLLS AND RELATED

PRODUCTS, FRESH

NAME OF FACILITY

08/14

PROPOSAL NUMBE

ITEM NUMBER

DESCRIPTION OF COMMODITY

QTY UNIT UNIT

.

PRICE

TOTAL

7

ROLLS, HAMBURGER - Sliced, seedless. White.

Dz

Enriched, soft pan baked, shall be prepared from

enriched wheat flour, water, salt, yeast and

optional ingredients if desired, and baked as round

shaped rolls, in pans, which are crusted on all surfaces

except the surface of rolls which contact each other

during baking. Rolls to be hinged or slab sliced;

separate pieces are not acceptable. Min. diam. 3 ½”

packaged in polyfilm bags, tops sealed or tied, 8-16 rolls

per package.

7A

ROLLS, HAMBURGER –Sliced, seedless. Whole wheat or

Dz

multi-grain. Enriched, soft, pan baked, shall be

prepared from enriched wheat flour, water,

salt, yeast and option ingredients if desired,

and baked as round shaped rolls, in pans, which

are crusted on all surfaces except the surface of

rolls which contact each other during baking.

Min diam. 3 ½”. Packed: 8-16 rolls per package;

polyfilm bags, tops sealed or tied.

8

ROLLS, FRANKFURTER - Sliced. White. Enriched, soft,

Pack

pan baked, prepared from enriched wheat flour,

water, salt, yeast and optional ingredients, if desired,

and baked as elongated rolls, having straight sides

and rounded ends which are crusted on all surfaces

except the contact areas along the side walls. Min.

length 5½” and minimum 16/pack. Packed in polyfilm

bags, tops sealed or tied.

9

ROLLS, HARD, Kaiser type. Seedless, round – Sliced.

Dz

Prepared from enriched wheat flour, water, salt

and optional ingredients. Product shall have a golden

brown crust with a white interior. Max. diam. 3 ½”-4”;

minimum 12/pack. Packaged in polyfilm bags, tops

sealed or tied.

10

ROLLS, DINNER - Soft-Type: Pan. Pull apart. Enriched.

Dz

Approx. .8 oz. ea. Packaged in polyfilm bags, tops

sealed or tied. Does not meet NSLP requirement for bread.

10A

ROLLS, DINNER - Soft - Type: Split-top/snowflake:

Dz

Enriched. Approx. 1 oz. ea. Sealed packages containing

12-16 ea.(meets NSLP requirements)(Please specify white or

100% whole grain white wheat).

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

4/24

DATE:

COMMODITY CLASS

BREAD, ROLLS AND RELATED

PRODUCTS, FRESH

NAME OF FACILITY

ITEM NUMBER DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY. UNIT

UNIT

PRICE

TOTAL

11

STEAK ROLL - 6” in length, Sliced, Unseeded. – Min.

Dz

weight 2 oz. ea.; packaged in polyfilm bags,

tops sealed or tied. Packaged 6/bag.

11A

HOAGIE/SUB ROLLS - 8” in length, Sliced – Min.

Dz

weight 2.5 oz. ea. Packed in polyfilm bags, tops

sealed or tied. Packaged 6/bag.

12

MUFFINS, ENGLISH-WHITE – Sliced/Split – Approx.

Dz

weight 2 oz each. 12 per pack. Packed in polyfilm

bags, tops sealed or tied.

13

HOT DOG ROLLS, WHEAT- Sliced. Approx. weight 1.75 oz.

Dz

each. 8-16 per pack. Packed in polyfilm bags, tops sealed

or tied. Minimum 2 gms fiber/roll.

14

KAISER ROLL, 4 IN. WHOLE GRAIN- Sliced. Approx. weight Dz

2 oz. Each. 12/pack. Packed in polyfilm bags, tops

sealed or tied. Minimum 3 gms fiber/roll.

15

DINNER ROLL, WHEAT BREAKAWAY- Minimum weight 1.16 oz.

Dz

each. 12/pack. Packed in polyfilm bags, tops sealed or

tied. Minimum 1 gm fiber/roll.

16

STEAK ROLLS, WHEAT- Sliced. Approx. weight 2.66 oz.

Dz

each. 6-12/pack. Packed in polyfilm bags, tops sealed

or tied. Minimum 3 gms fiber/roll.

17

ENGLISH MUFFINS, 100% WHOLE WHEAT- Sliced/Split.

Pack

Approx. weight 2.16 oz. each. 6/pack. Packed in polyfilm

bags, tops sealed or tied. Minimum 4 gms fiber each muffin.

18

SAUSAGE ROLLS, WHOLE GRAIN- Sliced. Approx.

Pack

weight 2 oz. each. 6/pack. Packed in polyfilm bags,

tops sealed or tied. Minimum 3 gms fiber/roll.

19.

Texas Toast enriched – square top, sliced loaves – Prepared

from enriched wheat flour, water, salt, yeast and optional

ingredients. The product shall contain enrichment ingredients

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