Project Information

Bid Title

(IFB) One Time Purchase of JEA Item ELEMR105 for JEA Inventory

Issuing Agency

JEA

Location

Florida

Published Date

Jun 16, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

1412184680

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412184680 (IFB) One Time Purchase of JEA Item ELEMR105 for JEA Inventory

The purpose of this solicitation is to evaluate and select a vendor to provide a one-time purchase of JEA Item ELEMR105 for JEA Inventory as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCES THE SOLICITATION VIA ZYCUS:

https://dewdrops.zycus.com/zsp/guest/genericRegister/JEA074/iSource/1059844/

Solicitation Due Date: July 1, 2026

1412184680 - IFB - Solicitation

1412184680 - Appendix B - Bid Form

1412184680 - Appendix B - Conflict of Interest Form

1412184680 - Appendix B - Minimum Qualification Form

Attachment Preview

1) IFB for Inventory & Fleet Purchases

1.1) Cover Page

Solicitation

For Participation in

One Time Purchase of JEA Item ELEMR105 for JEA Inventory

for

JEA

Jacksonville, FL

Solicitation Number: 1412184680

Responses are due on July, 01 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

For more information please contact the JEA Buyer at:

Terry Vicknair, vicktm@jea.com

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1.2) Scope of Work

The purpose of this solicitation is to evaluate and select a vendor to provide a one-time purchase of JEA Item

ELEMR105 for JEA Inventory as described in this Solicitation (the "Work") and to determine the best method for JEA

to procure the Work with regards to pricing, quality, design, and workmanship.

Please quote prices for items described in specific unit of measure and furnish information requested. Freight to be

included in the unit cost, DDP destination unless otherwise specified by Respondent. Please notate Manufacturer and

Manufacturer Part Number (where applicable) in Quote. Lead time is defined as the number of days from receipt of

order to delivery of material on site. JEA accepts electronic invoices from Vendors offering discounted early payment

terms.

By submitting this form, Respondent is affirming that they comply with all JEA and City of Jacksonville ordinances,

policies and procedures regarding ethics and they have not been convicted of a public entity crime as listed on the

Convicted Vendor list maintained by the Florida Department of Management Services.

All the technical requirements (manufacturers) are provided in Appendix B – Bid Forms, attached hereto.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

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not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

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10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will not be a Pre-Response meeting associated with this Solicitation.

1.8) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an ITN, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA, and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation. JEA

reserves the right to ask for additional back up documentation to confirm the Respondent meets the requirements

stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent must be the approved manufacturer or authorized distributor of the items listed in the

Appendix B Bid Forms. Approved manufacturers for JEA are found in the Appendix B Bid Forms.

II. The Respondent must be able to meet all the specifications listed in Appendix B – Bid Forms of this

Solicitation. Respondent will annotate any proposed changes to the Technical Specifications and must

have those changes approved by JEA before submitting bid.

III. The Respondent must provide a lead-time and Country of Origin as part of the information entered into

Appendix B – Bid Forms.

IV. The Respondent is not on the State of Florida Convicted Vendor List, State of Florida’s Suspended

Vendor List, The City of Jacksonville’s Disqualified Vendor List, have not had their bidding privileges

actively suspended by JEA, been debarred by JEA, or have had a contract with JEA terminated for default

within the last two (2) years.

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Liquidated Damages In Contract

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The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The

Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

Minimum Qualifications set forth in this Solicitation, and the Respondent's price represents the lowest cost to JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for

Award purposes.

1.15) Evaluation Methodology - Competitive Sealed Bidding

The Respondent shall submit its sealed Response to this Solicitation no later than the due date and time indicated on

the cover page of this Solicitation. At the public opening of the Responses, the Responses from all Respondents will

be publicly announced. After the public opening, JEA will subsequently review Responses to determine if they meet

the Minimum Qualifications as stated in this Solicitation. JEA will Award the Contract to the lowest responsive and

responsible Respondent whose price meets or exceeds the Minimum Qualifications, and whose Response Price

represents the lowest cost to JEA.

NO EXCEPTIONS ARE ALLOWED IN AN INVITATION TO BID. IF THE RESPONDENT OBJECTS IN ANY

MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION MUST

BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE DUE DATE, AND THE

OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A CLARIFICATION OR

CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS STATED WITHIN THE

RESPONSE SHALL BE REJECTED.

1.16) Tie

In the event two or more responsive and responsible Respondents submit identical Total Bid Prices, JEA will request

one alternate Bid from each tied Respondent. The alternate Bid shall include an alternate price. If, after evaluating the

alternate Bids, the tie still remains, the Respondent offering the shortest lead-time will be awarded the Contract. If a tie

still exists after comparing lead-times, the tie shall be resolved in accordance with JEA’s Procurement Code and

Operational Procedures.

1.17) Shipping, Freight, And Travel—Delivered Duty Paid (DDP) Destination

The Respondent shall include the price for travel, shipment of materials and equipment in its pricing shown on its

Response unless otherwise stated herein. The shipment of all materials shall be DDP Destination.

1.18) Required Forms to be Submitted

The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can

obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by

downloading them from JEA.com.

A. The following forms are required to be submitted with the Response:

I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation

II. Response Form- This can be found in Appendix B of this Solicitation

III. Response Workbook - This can be found in Appendix B of this Solicitation

IV. List of JSEB Certified Firms (if any)

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Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541614Process, Physical Distribution, and Logistics Consulting Services

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