Project Information

Bid Title

Annual HVAC Services

Issuing Agency

Town of Brookline

Location

Massachusetts

Published Date

Apr 9, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-26-09

Original Source

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Project Description

Bid Number:	P-26-09
Bid Title:	Annual HVAC Services
Category:	Purchasing
Status:	Open

Publication Date/Time: 4/9/2026 8:30 AM Closing Date/Time: 4/22/2026 2:00 PM Related Documents: P-26-09 Annual HVAC Service

Attachment Preview

TOWN OF BROOKLINE

Massachusetts

DEPARTMENT OF FINANCE

PURCHASING DIVISION

333 Washington Street

Brookline, MA 02445

617-730-2195

Fax: 617-264-6446

www.townofbrooklinemass.com

TOWN OF BROOKLINE / PURCHASING DIVISION

INVITATION TO BID OR REQUEST FOR PROPOSALS

Sealed bids/proposals for furnishing the following to the Town of Brookline, MA will be received at the

Town of Brookline, Town Hall, Purchasing Division 333 Washington St., 2nd Floor, Room 212, Brookline, MA

02445, until the time specified for the bid/proposal opening at which time bids will be opened publicly and

proposals in confidence, in accordance with provisions of M.G.L. c. 30B.

Item or Service

Annual HVAC Services

Department

Building

Reference

Number

P-26-09

Bid/Proposal Opening

Date and Time

Wednesday April 22, 2026 at

2:00 p.m.

Specifications and bid/proposal forms may be obtained at the Purchasing Division or by calling (617) 730-2195.

Bid/proposal forms may be downloaded at: http://www.brooklinema.gov/Bids.aspx

Bid/proposal shall be submitted on the form furnished and in sealed envelope, and marked on the outside with the

item title, reference number and bidder’s name. Contract awarded pursuant to the Invitation to Bid or Request for

Proposals will be subject to provisions of the Town of Brookline By-Laws Article 4.4 Fair Employment Practices

with regard to Contracts, relating to non-discrimination in employment, and Article 4.8 Living Wage By-Law,

relating to wages paid to employees. The Town reserves the right to accept any bid/proposal in whole or in any

part, and to reject any or all bids/proposals if it shall be deemed in the best interest of the Town to do so.

Richard M. Saville, Chief Procurement Officer

March 2026

TOWN OF BROOKLINE - PURCHASING DIVISION

INVITATION TO BID

ANNUAL

HVAC

SERVICE

BROOKLINE TOWN HALL

333 WASHINGTON STREET

BROOKINE, MA 02445

OFFICE OF THE DIRECTOR OF PUBLIC BUILDINGS

SECTION

1. CONTRACTOR BID FORM

1. CONTRACTOR INFORMATION FORM OF GENERAL BID

A. PROPOSED BID FORM

B. ADDENDA

C. DOCUMENTS REQUIRED

D. DISCOUNT FOR PROMPT PAYMENT

F. RULE FOR AWARD

G. BID-PRICING

H. NON-COLLUSION FORM

I. NON-DEBARMENT FORM

J. TAX COMPLIANT FORM

K. OSHA-10 REQUIREMENT FORM

L. ARTICLES 4.4 AND 4.5 BROOKLINE GENERAL BY LAWS

2. MINIMUM EVALUATION CRITERIA

3. REFERENCES

4. FORMS OF AGREEMENT

5. GENERAL INFORMATION

6. SCOPE OF SERVICES

7. CONTRACT TERMS AND CONDITIONS

INDEMNIFICATION FORM

8. APPENDIX

PAGE

3

3

4

4

4

4

5

6

8

8

8

8

8

9

10-11

12

17

20

21

22

27

TOWN OF BROOKLINE, BUILDING DEPARTMENT

REV. CAS & DCG 10/24

CONTRACTOR BID FORMS

NAME OF COMPANY: _______________________________________

NAME OF BID: ________________________________

DATE: _________________________

ALL OF THE FOLLOWING FORMS

MUST BE SUBMITTED WITH BID

-2-

FORM FOR GENERAL BID No 1

THIS SECTION MUST BE FILLED OUT

1. CONTRACTOR INFORMATION

NAME OF COMPANY: ____________________________________________________________________________________

ADDRESS:

____________________________________________________________________________________

CITY/ST/ZIP:

____________________________________________________________________________________

TELEPHONE:

__________________________________ FAX:____________________________________________

EMAIL:

____________________________________________________________________________________

SS NO.OR FID NO.: ____________________________________________________________________________________

PERSON BIDDING: ____________________________________________________________________________________

TITLE:

____________________________________________________________________________________

CELL NUMBER:

____________________________________________________________________________________

----------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------

CORPORATION:

___________________________________________________________

If the Bidder is a corporation, indicate State of incorporation and affix corporate seal.

PRESIDENT:________________________________ TREASURER ______________________________

SECRETARY:_______________________________ STATE:___________________________________

PARTNERSHIP:

LIST ALL PARTNERS WITH HOME ADDRESSES

SEAL

1

NAME:

___________________________________________________________

ADDRESS:

___________________________________________________________

CITY/ST/ZIP:

___________________________________________________________

TELEPHONE:

___________________________________________________________

2

NAME:

___________________________________________________________

ADDRESS:

___________________________________________________________

CITY/ST/ZIP:

___________________________________________________________

TELEPHONE:

___________________________________________________________

3

NAME:

___________________________________________________________

ADDRESS:

___________________________________________________________

CITY/ST/ZIP:

___________________________________________________________

TELEPHONE:

___________________________________________________________

INDIVIDUAL:

PROVIDE OWNER’S HOME ADDRESSES

NAME:

___________________________________________________________

ADDRESS:

___________________________________________________________

CITY/ST/ZIP:

___________________________________________________________

TELEPHONE/CELL PHONE: ___________________________________________________________

-3-

FORM FOR GENERAL BID No 2

TO THE AWARDING AUTHORITY:

A.

The undersigned proposes to furnish all labor and materials required for Annual HVAC Service in Brookline, Massachusetts in accordance with the

accompanying plans and specifications prepared by the Town of Brookline for the contract price specified below, subject to additions and deductions

according to the terms of the specifications.

B.

This bid includes addenda number(s)

,

,

,

,

C.

The Proposed Contract Price is:

_________________________________________________________________________________

(Grand Total of Items 1 through 3 on the Itemized Bid Form, page 10)

DOLLARS ($ ________________________________)

D.

The undersigned has completed and submits herewith the following documents:

A five percent (5%) bid deposit/bid guarantee.

Signed Bid Form, 2 pages

Certificate of Eligibility for General Building Construction (DCAMM Form CQ7), Supplied by Bidder

Update Statement (DCAMM Form CQ3), Supplied by Bidder

Itemized Bid Form, 1 page

Qualifications and References Form, 2 pages

Certificate of Non-Collusion, 1 page

Debarment Letter, 1 page

E.

Prompt Payment Discounts. Bidders are encouraged to offer discounts in exchange for an expedited payment. Payments may be issued earlier than the

general goal of within 30 days of receipt of the invoice only when in exchange for discounted prices. Discounts will not be considered in determining the

lowest responsible bidder.

DISCOUNT

If invoice is paid within 30 days of being received by the Town, contractor will discount invoice :

=

___________%

----------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------

-4-

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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