Project Information

Bid Title

Elevator Modernization - City Hall and Bunten Road Activity Building

Issuing Agency

City of Duluth

Location

Georgia

Published Date

Jan 8, 2026

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Elevator Modernization - City Hall and Bunten Road Activity Building Addendum 3	November 14, 2025 :	January 15, 2026 11:00 AM

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Travis Tagoorpersaud

Project Manager, PMP

Pond & Company

01-08-25

3500 Parkway Lane, Suite 500

Peachtree Corners, GA 30092

T: 678.336.7740

Please reference the following RFIs and answers respec vely for the Duluth Elevator Project.

OVERALL CLARIFICATIONS:

1. A endance on 12/4/25 at the Pre-Bid Mee ng on site was a MANDATORY requirement to

qualify a company to bid on this project

a. Specifically, a endance of a “broker represen ng a network of independent elevator

companies” will not qualify each of those companies to bid on this project.

2. In the elevator machine room at City Hall, the portable AC unit that exists needs to be replaced

and made permanent per state requirement.

RFI #1 (Clearli )

1. Requirement #2 states that the contractor must have operated under the current corporate

name for at least the last five years. “How rigid is that requirement in prac ce? If there is any

flexibility or an alternate way to demonstrate equivalent experience.)

a. Official Response “There is no devia on for this requirement as the contractor must

have operated under the current corporate name for the last five years.”

RFI#2 (TK Elevator)

1. VDA Specifica on states that “long-term full comprehensive maintenance and related services

shall revert to the city elevator contractor at the conclusion of the guarantee maintenance

period” - The City of Duluth currently has two service contracts with two different service

providers. City Hall is currently Maintained by TK Elevator and the Parks and Recrea on building

is currently maintained by O s. Would the City of Duluth prefer to resume having service

contracts with two different companies respec vely? OR would the City of Duluth prefer to

consolidate the elevators to one service contract with one elevator service company? Please

advise.

a. Official Response “The RFP documents do not specify condi ons regarding a long-term

maintenance agreement for the equipment post project comple on. It’s the City’s intent

to evaluate long-term maintenance agreement op ons a er the project is complete.”

2. Who is the City of Duluth preferred Fire Service Vendor? Please provide the vendor and point of

contact informa on so that we may provide the appropriate scope of work and pricing.

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a. Official Response “The City’s fire service vendor is Pye Barker Fire & Safety 770-813-

5959”.

3. Cab Allowance language provided does not reference labor required to install the cab related

material. Please advise if the $25,000 cab allowance should include the necessary labor to

install or if it is strictly limited to the items listed below as wri en:

a. Ven la on and ligh ng

b. Doors

c. Base wainsco ng

d. Handrails

e. Entrance columns

f. Transoms as required

g. necessary cutouts

h. all necessary cutouts and cab associated appurtenances that may be designed or

required.

a. Official Response “It is the inten on for this cab allowance to include both labor and

material necessary for a complete cab installa on.”

4. Please confirm if City of Duluth Police Department will be providing the 24/7 Monitoring or if

the city would prefer to have a third-party monitoring service included in the pricing for this

project.

a. Official Response “Our Police department is currently handling elevator emergency calls. They

are also using Genetec as the solu on provider for the citywide camera system and real me

crime center. The camera system that is installed in the elevator must be compa ble with the

City’s exis ng system as determined by our IT staff”.

RFI #3 (Schindler Elevator Corpora on)

1. (Duluth City Hall) Please confirm that the exis ng temporary HVAC shall be retained as is and

that new HVAC is not a part of this project scope.

a. Official Response “The portable AC unit that exists needs to be replaced and made

permanent per state requirement”.

2. (Duluth Parks and Rec) Please confirm what type of ceiling is required for the elevator

equipment room and its proposed height above the equipment room finished floor. Note that a

ceiling installa on above the exis ng ductwork can not be installed without removal and

reinstalla on of the exis ng large duct in the equipment room. Please confirm that a fire rated

ceiling access panel will be required if a hard ceiling is specified. Also, please confirm if finished

and pain ng of the drywall ceiling is required if a two hour ceiling is specified.

a. Official Response “In accordance with Georgia rules and regula ons 120-3-25-

.20(3), the machine rooms in both the City Hall Building and the Parks and Recrea on

Building must be provided with condi oned air (heated and cooled) to maintain a

temperature between 55 and 90 degrees Fahrenheit, with a maximum rela ve

humidity of 85%”.

i. “All applicable life safety devices must be designed for the condi ons and space

in the machine room”.

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ii. All other applicable codes must be followed, should a ceiling be installed in the

machine room, it must be at a minimum height of 84” per ASME A17.1-2019-

2.7.4.1

Engineering | Architecture | Planning | Construction Management

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238290Other Building Equipment Contractors

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