Project Information

Bid Title

ITB 3006-121925 Golf Course Chemicals

Issuing Agency

City of High Point

Location

North Carolina

Published Date

Nov 26, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

3006-121925

Original Source

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Bid Documents

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Project Description

Bid Number:	3006-121925
Bid Title:	ITB 3006-121925 Golf Course Chemicals
Category:	Bid Opportunities
Status:	Open
Bid Recipient:	Greg Parret greg.parret@highpointnc.gov

Description: The City of High Point is Seeking Golf Course Chemicals for our Park's and Recreation Department. Publication Date/Time: 11/26/2025 4:00 PM Closing Date/Time: 12/19/2025 2:00 PM Bid Opening Information: Non-Public Addendum Date/Time: 12/12/25 Pre-bid Meeting: N/A Contact Person: Greg Parret greg.parret@highpointnc.gov 336 883 4795 Plan & Spec Available: Greg Parret greg.parret@highpointnc.gov 336 883 4795 Plan Holders List: Greg Parret greg.parret@highpointnc.gov 336 883 4795 Related Documents: ITB 3006-121925 Golf Course Chemicals FINAL

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FINANCIAL SERVICES

Purchasing Division

INVITATION TO BID

INFORMAL BID

BID # 3006-121925

Golf Course Chemicals- Parks and Recreation

City of High Point

Purchasing/Warehouse Division

816 E Green Drive

High Point, NC 27260

Phone: 336-883-4795 Fax: 336-883-3248

Greg Parret, Buyer

BID NUMBER: 3006-121925

DATE: November 26, 2025

BIDS DUE NO LATER THAN:

Friday, December 19,

2025 By 2:00 PM

BUYER: Greg Parret

greg.parret@highpointnc.gov

TELEPHONE: (336) 883-3220

Bid price shall be FOB Destination and

include delivery to:

City of High Point

Oak Hollow Maintenance

3409 N Centennial St

High Point, NC 27265

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form

All pages bound within this Bid Document are necessary parts thereof and Shall Not be

detached, taken apart and/or altered, or bid shall be considered non-responsive.

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

____________________________________________________________________________________________

Vendor Name (include d.b.a. information if applicable)

Entity Formation (check applicable):

Corporation Limited Liability Company

Limited Company Limited Partnership

Partnership

Sole Proprietorship

Ownership Category (check applicable):

Non-Minority African American Hispanic Asian American

Socially & Economically Disadvantaged Female American Indian

____________________________________________________________________________________________________________________

Principal Office Address (Per Secretary of State)

________________________________________________

City, State & Zip

_______________________________________________

Federal Tax ID #/Social Security #

____________________________________ __________________________

Email Address

Telephone Number

______________________________________________________________

General Contractor License # (if applicable)

_____________________________________________________________ _________________________________________________

Print Name & Title of Person Signing on Behalf of Vendor

Vendor’s Authorized Signature

* By signing above the vendor acknowledges that terms and conditions and instructions associated with

this bid have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in

writing, effective upon receipt by the agency issuing this Invitation to Bid.

 Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are

subject to the conditions and specifications herein, are invited for materials and equipment as described

herein.

 Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change

or withdrawal.

 Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no

Federal or North Carolina antitrust laws have been violated.

 State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to vendors

invoice and will be paid to vendor at time of invoice payment.

 Bidders shall sign this form along with this entire bound bid document on or before the above date

and time, to the City of High Point Purchasing Division, P O Box 230 (27261), 816 E Green Drive,

High Point, NC 27260

QUESTIONS

All questions regarding this bid should be submitted in writing to Greg Parret at

greg.parret@highpointnc.gov by 12:00 pm on December 10, 2025.

USE OF THIS BID DOCUMENT:

Bids must be submitted on the forms provided herein. Bids submitted in any other format may be subject to

rejection. If additional sheets are required, the bidder should make the necessary copies and insert them in

the bid document or submit a separate bid document.

EXECUTION

In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers

and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each

item within the time specified herein. By executing this bid, I certify that this bid is submitted competitively

and without collusion (G.S. 143-54).

BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise

instructed, and only one bid per envelope. Address the envelope and insert bid number as shown below. It

is the responsibility of the bidder to have the bid in this office by the specified time and date of opening. All

pages within this bid document are necessary parts thereof and shall not be detached, taken apart, or altered.

All pages of this document must be included in your bid submittal or your bid may be considered non-

responsive. Bids may be emailed to greg.parret@highpointnc.gov prior to the Bid opening date and time.

DELIVERED BY US POSTAL SERVICE

Greg Parret, Buyer

Bid #3006-121925

City of High Point PO

Box 230

High Point, NC 27261

DELIVERED BY ANY OTHER MEANS

Greg Parret, Buyer

Bid #3006-121925

City of High Point

Warehouse/Purchasing

816 E Green Drive High

Point, NC 27260

3

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

REFERENCES

Vendor shall provide at least three (3) references for which your company has provided goods or services of

substantially the same features and quantity to those solicited herein. The City may contact these

references to determine the goods provided are substantially similar to those bid herein and the Vendor’s

performance has been satisfactory. Such information may be considered in the evaluation of the bid.

FIRM NAME

LOCATION

CONTACT

PHONE

E-MAIL

BID TABULATIONS: Bid Tabulations will be posted to the City’s website

https://www.highpointnc.gov/Bids.aspx.

Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.

TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION

CHARGES PREPAID AND INCLUDED IN BID PRICE.

AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive

bid(s) - most advantageous to the City of High Point as determined by consideration of:

• Price

• Quality of products offered

• General reputation & performance capabilities of bidder

• Proven performance of equipment or goods offered

• Conformity with intent of specifications herein

• Bidder’s previous performance in contract with the City

• Conformity with the terms and conditions of this Invitation for Bid

• Adequate availability of service and parts

• Delivery

AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all

items. The right is reserved; however, to make awards on the basis of individual items or groups of items, if

such shall be considered by the City to be most advantageous or to constitute its best interest.

The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.

The City reserves the right to award quantities greater or less than proposed based on funds and or need.

SCOPE: It is the intent of this Invitation for Bids to establish a vendor for Golf Course Chemicals for the

Parks and Recreation Department.

QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and

agreed that during the contract period quantities purchased may be more or less than the stated estimated

quantities. The City shall not be obligated to purchase in excess of its normal requirements.

MAKE AND MODEL: Manufacturer’s name and model/catalog numbers, if used, are for the purpose of

identification and to establish general quality level desired. Such references are not intended to be

restrictive and comparable products of other manufacturers will be considered. However, bidders are

cautioned that any deviation from specifications must be pointed out in their bid.

4

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by

bidder. Otherwise, it will be considered that equipment or goods offered are in strict compliance with these

specifications and requirements; a successful bidder will be held responsible therefore. Deviations must be

explained in detail. However, the City makes no implication that deviations will be acceptable. Bidder is

advised that the response (or lack thereof) on this question does not take precedence over specific

responses or non-responses provided elsewhere in this bid.

SALES TAX: Do not include Sales Tax bid price. Sales tax shall be added to invoice and will be paid at

time of invoice payment.

VENDOR REGISTRATION: In order to do business with the City of High Point, you will need to register by

going to the City of High Point Purchasing website

https://lfdmz.highpointnc.gov/Forms/VendorApplication

NC SECRETARY of STATE REGISTRATION: If your company is organized (i.e. incorporation, LLC, etc.)

and you are the SUCCESSFUL bidder, registered with the NC Secretary of State,

https://www.sosnc.gov/divisions/business_registration

5

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

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