Project Information

Bid Title

Paving The Way Project 5

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Jan 22, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-034-LH

Original Source

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Bid Documents

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Project Description

26-034-LH Paving The Way Project 5 (2/26/26)

January 22, 2026

Published by ntharpe

GENERAL

Invitation

Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (1 original and Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, February 26, 2026, for Paving the Way Project 5 for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

Bids will be publicly opened in the Macon-Bibb County Board of Commissioners Chamber on Thursday, February 26, 2026, at 2:00 pm.

Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 300-2297 or Cstephens2@maconbibb.us .

26-034-LH Paving The Way Project-5 IFB

26-034-LH Attachment A

26-034-LH Attachment B

26-034-LH Frequently Asked Questions

Bid Documents

Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Pre-Bid

Pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, February 4, 2026, in the Macon-Bibb Board of Commissioners Chambers located at 700 Poplar Street, Macon, GA 31201. This Pre-bid is not mandatory. Deadline for submission of questions is Friday, February 6, 2026, at 3:00 p.m. standard eastern time. Questions must be submitted via email to Lhardwick@maconbibb.us.

Bid Bond

In order to be considered, bids shall be accompanied by a bid bond, payable to the Owner, in amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

Sealed Bids

Envelopes shall be identified on the outside as:
“Bid 26-034-LH – “Paving the Way Project 5”

And delivered by hand or mailed to:

Macon-Bibb County Procurement Department

700 Poplar Street, Suite 308

Macon, Georgia 31201

Attachment Preview

Macon-Bibb County, Georgia

INVITATION FOR BIDS

FOR

PAVING THE WAY PROJECT 5

745-02

745-21

745-65

755-35

755-30

BID NUMBER: 26-034-LH

ISSUED: 1/21/26

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, FEBRUARY 26, 2026

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

City Hall

Macon, Georgia 31201

TABLE OF CONTENTS

I. GENERAL..........................................................................................................................................................1

A. INVITATION......................................................................................................................................................1

B. BID DOCUMENTS .............................................................................................................................................1

C. PRE-BID ...........................................................................................................................................................1

D. BID BOND ........................................................................................................................................................1

E. SEALED BIDS ...................................................................................................................................................1

F. VALIDITY.........................................................................................................................................................2

G. CONTRACT AWARD..........................................................................................................................................2

H. SURETY............................................................................................................................................................2

I. PAYMENT CONDITIONS ....................................................................................................................................2

J. EXCISE TAXES .................................................................................................................................................2

K. INSURANCE ......................................................................................................................................................3

II. INSTRUCTIONS TO BIDDERS .......................................................................................................................4

A. DEFINITIONS ....................................................................................................................................................4

B. RELATED DOCUMENTS ....................................................................................................................................4

C. BIDDER’S REPRESENTATION ............................................................................................................................4

D. DOCUMENT DISCREPANCIES ............................................................................................................................5

E. SUBMITTALS ....................................................................................................................................................5

F. RESERVATIONS ................................................................................................................................................5

G. SURETY AND INSURANCE COMPANIES .............................................................................................................6

III. SPECIAL CONDITIONS...................................................................................................................................6

A. GENERAL .........................................................................................................................................................6

B. PERMITS AND LICENSES ...................................................................................................................................6

C. LAYOUT OF WORK ...........................................................................................................................................6

D. WORK AREA ....................................................................................................................................................6

E. UNDERGROUND UTILITIES ...............................................................................................................................7

F. TRAFFIC CONTROL...........................................................................................................................................7

G. EROSION CONTROL ..........................................................................................................................................7

H. VANDALISM .....................................................................................................................................................7

I. MATERIAL DISPOSAL.......................................................................................................................................7

J. EXTENSION OF TIME ........................................................................................................................................7

K. LIQUIDATED DAMAGES....................................................................................................................................7

L. INSPECTION......................................................................................................................................................8

IV. EXECUTION .....................................................................................................................................................8

A. GENERAL .........................................................................................................................................................8

B. SPECIFICATIONS ...............................................................................................................................................8

C. SCHEDULE........................................................................................................................................................8

V. WARRANTY .....................................................................................................................................................8

VI. OPEN RECORDS….…………………………………………………………………………...………….….. 8

FORMS PROVIDED:

BID FORM

BIDDER QUALIFICATION FORM

FINANCIAL & LEGAL STABILITY STATEMENT

LIST OF SUB-CONTRACTORS

BIDDER MINORITY PARTICIPATION GOAL

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT

ATTACHMENTS:

A – REQUIRED SUBMITTAL DOCUMENTS W/ BID SCHEDULE & BID PRICE FORM

B – QUANTITY WORKSHEET

C – FREQUENTLY ASKED QUESTIONS

END OF TABLE OF CONTENTS

PAVING THE WAY PROJECT-5

I.

GENERAL

A.

Invitation

1.

Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed

bids (1 original and Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City

Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally

prevailing in Macon, Georgia on Thursday, February 26, 2026, for Paving the Way

Project 5 for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia.

2.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

3.

Bids will be publicly opened in the Macon-Bibb County Board of Commissioners Chamber on

Thursday, February 26, 2026, at 2:00 pm.

4.

Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to

participate in the solicitation process. Additionally, respondents are encouraged to use

M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring

assistance with the competitive process can contact Charise Stephens, Director of Small

Business Affairs at (478) 300-2297 or Cstephens2@maconbibb.us .

B.

Bid Documents

1.

Bid documents may be examined and obtained at the Macon-Bibb County Procurement

Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478)

803-0550, or may be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

C.

Pre-Bid

A Pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, February 4, 2026,

in the Macon-Bibb Board of Commissioners Chambers located at 700 Poplar Street, Macon,

GA 31201. This Pre-bid is not mandatory. Deadline for submission of questions is

Friday, February 6, 2026, at 3:00 p.m. standard eastern time. Questions must be submitted

via email to Lhardwick@maconbibb.us.

D.

Bid Bond

1.

In order to be considered, bids shall be accompanied by a bid bond, payable to the Owner, in

amount not less than five percent (5%) of the total base bid.

a)

This bid security shall become payable to the Owner only if the bidder, to whom award

is made, should fail to execute a contract with the Owner and furnish bond and

insurance in accordance with terms of the contract within ten (10) days after

notification of award.

E.

Sealed Bids

1. Envelopes shall be identified on the outside as:

“Bid 26-034-LH – “Paving the Way Project 5”

And delivered by hand or mailed to:

Macon-Bibb County Procurement Department

700 Poplar Street, Suite 308

Macon, Georgia 31201

F.

Validity

1.

No bid may be withdrawn for a period of sixty (60) days after time has been called on date of

bid opening.

G.

Contract Award

1.

The contract, if awarded, will be based on Total Bid Price.

2.

Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of Georgia

Annotated.

3.

Upon award of the Contract, a pre-construction meeting will be held to discuss the project

and to establish a schedule of work.

H.

Surety

1.

Whereas the anticipated contracted price exceeds $5,000, the bidder to whom award is made

shall submit a Payment Bond and a Performance Bond, both in amount of one hundred

percent (100%) of the contract price.

a)

Bonding company/Surety shall be:

(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best

Company, Oldwick, NJ.

(2) Licensed to do business in the State of Georgia.

I.

Payment Conditions

1.

The County Inspector will collect material tickets, measure and inspect work completed to

date on said job and report to the Project Manager for payment.

2.

A 5% retainage will be withheld from each payment until final payment is made. The

Owner will only pay for items used and actual work performed.

3.

Change orders are issued for any variance from contract or plan sheets.

4.

Any unauthorized work or material change will not be paid for unless a change order has

been issued.

J.

Excise Taxes

1.

Any material that is to be incorporated into the work of this project may be consigned to Macon-

Bibb County in care of the contractor. If the shipping papers show clearly that any such

materials are consigned, the shipment shall be exempt from the tax on transportation of property

under the provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public

Law 180-78th Congress.

2.

The Contractor shall pay all transportation charges.

3.

Each bidder shall take this exemption into account in calculating his bid.

K.

Insurance

1.

Insurance coverage shall be carried with an insurance company licensed to do business in the

State of Georgia.

2.

Insurance shall be obtained prior to commencement of work and shall remain in force

throughout the period of the contract.

3.

Macon-Bibb County shall be named as additional insured on the policy.

4.

Coverage shall include water damage.

5.

Contractor is responsible for any and all deductibles.

6.

Required coverage:

a)

Worker’s Compensation: Statutory

b)

General Liability:

(1) $1,000,000.00 combined single limit for B.I., P.D.

(2) Maximum deductible: $5,000.00

(3) To include:

(a) Premises – Operations

(b) Products & Completed Operations

(c) Broad Form Contractual

(d) Independent Contractor and Subcontractor

(e) Underground explosion and collapse

c)

Automobile Liability:

(1) $1,000,000.00 combined single limit for B.I. and P.D.

(2) Maximum deductible: $5,000.00

(3) To include:

(a) Owned Automobiles

(b) Hired Automobiles

(c) Non-Owned Automobiles

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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