Project Information

Bid Title

M4486 Renovations to the Airport-EMS Station

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 27, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

20008-M4486

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-M4486	M4486 Renovations to the Airport-EMS Station Original: 20008-M4486	05/27/2026	06/18/2026 11:00:00 AM CT

Contact Information for Bid # 20008-M4486

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

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INVITATION TO BID – SEALED BID

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, June 18, 2026

TITLE: M4486 Renovations to the Airport-EMS Station

FILE NO: 26-004486

AD DATES: 05/29/26 & 06/05/26

SHIP TO ADDRESS:

EMS-ADMINISTRATION

3801 Harding Blvd

Baton Rouge, LA 70807

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

Contact Regarding Inquiries:

Purchasing Analyst : Aijah Barges

Telephone Number: 225-389-3259

Email: abarges@brla.gov

VENDOR NAME

MAILING ADDRESS

REMIT TO ADDRESS

TELEPHONE NO.

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER

AUTHORIZED SIGNATURE (Required)

CITY, STATE, ZIP

E-MAIL

TITLE

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less

than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be

accepted but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date:

No. Date:

No. Date:

No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to

bidders, terms and specifications applicable to, and made a part of this solicitation. By submission

of this document, proposer further certifies that the prices shown are in full compliance with the

conditions, terms and specifications of this solicitation. Bid must be signed in the designated space

above and by person authorized to sign for bidder.

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No alterations, changes or additions are allowed on this solicitation, and no additional information,

clarifications or other documents are to be included unless specifically required by the specification.

Any errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational

license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if

applicable.

All contractors bidding on this work shall comply with all provisions of State Licensing Law for

Contractor, RS 37:2150-2192, as amended, for all public contacts. It shall also be the responsibility

of the General Contractor to assure that all subcontractors comply with this law. Contractors must

hold an active license issued by the Louisiana State Licensing Board for Contractors and must show

their license number where indicated.

In accordance with RS 37:2150-2192, on any bid for a commercial project submitted in the amount of

fifty thousand dollars ($50,000) or more, commercial license for Building Construction, , the contractor

shall certify licensure under R.S. 37:2150‐2192 and show the license number where indicated.

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INSTRUCTIONS TO BIDDERS / TERMS & CONDITIONS - SEALED BIDS

Bidders are urged to promptly review the requirements of this specification and submit questions for resolution

as early as possible during the bid period. Questions or concerns must be submitted in writing to the purchasing

division during the inquiry period. Otherwise, this will be construed as acceptance by the bidders that the intent

of the specifications is clear and that competitive bids may be obtained as specified herein. Protests with regard

to the specification documents will not be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to receive

bids. Bidders should rely only on advertisements in the local newspaper and should personally pick up bids and

specifications. Full information may be obtained, or any questions answered, by contacting the Purchasing Division,

222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will

not accept fax proposals or proposals sent via e-mail.

3. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless specifically

requested in the proposal. Submission of more than one bid or alternates not requested may be grounds for rejection

of all bids by the bidder.

4. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the

Purchasing Division on or before the specified bid opening date and time. Late bids will not be considered

under any circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED.

5. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the

contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or

all products or services covered by the contract on the open market and to charge the contractor with cost in excess

of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor

will be considered.

6. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or

no basis, to accept the bid which is in the best interest of the City Parish, and to reject all proposals if that is in the

best interest of the City Parish.

7. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line bidding

site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East

Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose names

the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute

forms or documents, shall render the bid non- responsive and subject to rejection. The entire proposal package,

including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as a

bid

8. All bids must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by the

bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

9. All bids must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be rejected

as non-responsive.

10. Where one or more vendors’ exact products or typical workmanship is designated as the level of quality desired or

equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered. If

bidding is other than specified, sufficient information should be enclosed with the bid in order to determine quality,

suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from

consideration. If requested, literature and/or specifications must be submitted within seven (7) days.

11. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by

the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with

the specifications in the solicitation.

12. Written addenda issued prior to bid opening which modifies the bid shall become a part of the bid and shall be

incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum

shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method. Failure to

acknowledge receipt of addenda (if any) shall render the bid non- responsive and subject to rejection.

13. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government and

must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802,

upon completion of the order.

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14. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana

by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements

of Louisiana State Laws. Bidders should submit product label, material safety data sheet and EPA registry number

with bid or within five (5) days of request from purchasing office. This information will be required on any subsequent

deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this

data may be cause for the bid to be rejected or the contract canceled.is being supplied. Failure to submit this data

may be cause for the bid to be rejected or the contract canceled.

15. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish.

All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to be new

(current) and all work must be performed according to standard practices for the project. Unless otherwise specified,

no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least

one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or

alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.

Late deliveries or unsatisfactory performance may be caused to cancel the Purchase Order or contract.

16. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according

to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless

otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the

date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be

indicated and/or supporting documentation supplied with bid submission.

17. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders

to persons who are employed by any agency of the City - Parish Government, or any business of which he or his

spouse has more than twenty-five percent (25%) interest. The Code also prescribes other restrictions against

conflict of interest and establishes guidelines to ensure that appropriate ethical standards are followed. If any

question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division

prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or

cancellation of contract.

18. The City-Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or

all bids and waive any informalities.

19. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of

the City-Parish. There is no guaranteed minimum quantity.

20. All Prices bids shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are excluded

from state and local taxes.

21. Acceptance of award by vendor, either in writing or by shipment of any article described herein, shall effectuate a

contract between City - Parish and vendor for the materials described herein, and no additional conditions or

amendments shall have any effect unless approved in writing by City - Parish.

22. The City - Parish is an equal opportunity employer and does not discriminate against anyone on the basis of race,

sex, creed, color, religion, national origin, ancestry, reprisal, disability, sexual orientation, marital status or political

affiliation.

23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,

manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this

preference if allowed? YES

NO____. If this preference is claimed, attach substantiating information to the

proposal to show the basis for the claim.

24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to

periodically inspect and audit all data and records of the Contractor relating to his performance under this

contract.

25. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods

and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected.

By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their

bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed

by the laws of the State of Louisiana as required by Louisiana Law.

26. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public

entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual

with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo

Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution

of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this

Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title

39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter

17 of Title 39 of the Louisiana Revised Statutes of 1950.

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27. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services

administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s uniform

administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a-

133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov.

b. A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions

contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as

parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

28. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment

in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of

properly executed invoice or delivery, whichever is later.

29. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases

by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless

otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures.

In the event there is a difference in unit prices and totals, the unit price shall prevail.

30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be

given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:

http://city.brla.gov/dept/purchase/bidresults.asp.

31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or

take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and

against all claims and actions for bodily injury, death or property damages caused by fault of the contractor, its

officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the

contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set forth with

respect to any claim or action from bodily injury, death or property damages arising out of the fault of the City, its

officers, its agents, or its employees.

32. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies

must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates

dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal

Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s

Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and

agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

34. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations

which affect their employees or prospective employees.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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