Project Information

Bid Title

Frozen Food Products

Issuing Agency

Kenai Peninsula Borough School District

Location

Alaska

Published Date

Apr 15, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

111-26

Original Source

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Bid Documents

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Project Description

Bid #	Title	File(s)	Date Posted	Due Date
111-26	Frozen Food Products	111-26 Instructions to Bidders 111-26 Specifications	4-15-26	4:00 P.M., Alaska Time, May 14, 2026

Attachment Preview

INVITATION TO BID

THIS IS NOT AN ORDER

Date:

April 15, 2026

From:

KENAI PENINSULA BOROUGH SCHOOL DISTRICT

Purchasing Department

139 East Park Avenue

Soldotna, Alaska 99669

(907)714-8876

BID NUMBER:

#111-26

BID DUE DATE:

4:00 P.M., Alaska Time, May 14, 2026

CLASSIFICATION: Frozen Food Products

DELIVERY DATE: Upon Purchase Order requests first delivery or pick-up on the week of July 27, 2026

DELIVERY POINT: KPBSD Central Rec. Warehouse, 139 East Park Avenue, Soldotna, AK 99669 or Bidder’s warehouse

location, Anchorage, Alaska. Both prices must be listed on the bid specification sheets, if applicable.

************************************************************************************************************

If you are eligible for KPBSD Local Bidder Preference, you must include the following information:

Kenai Peninsula Borough Sales Tax Account Number: _________________________

Kenai Peninsula Borough Personal Property Tax Account Number: ____________________________

YOU MUST BE CURRENT IN ALL PAYMENTS OF THE ABOVE.

************************************************************************************************************

FOR SELLER: Business Name:

Address:

Phone Number: _________________________________

Email Address:

Manual or E-Signature of Bid Manager:

Printed Name of Bid Manager:

Date Returned:

Fax Number:

** THIS PAGE MUST BE COMPLETED AND RETURNED WITH BID SUBMISSION **

ITB #111-26

Page 1 of 11

KENAI PENINSULA BOROUGH SCHOOL DISTRICT

PURCHASING DEPARTMENT

139 East Park Avenue

Soldotna, Alaska 99669-7553

I. INSTRUCTIONS TO BIDDERS

The Kenai Peninsula Borough School District (hereinafter also KPBSD or District) invites the submission of Bids to provide

Frozen Food Products to the District in accordance with the following Instructions to Bidders.

The District will enter into a contract with the successful bidder beginning June 1, 2026, ending April 30, 2027.

Any interested party may obtain a copy of the Invitation to Bid from the Kenai Peninsula Borough School District website at

www.kpbsd.k12.ak.us or from the Purchasing Department, 139 East Park Avenue, Soldotna, AK 99669, 907-714-8876.

To be considered for award, one (1) original of the bid must be received by the KPSBD Purchasing Department, 139 East

Park Avenue, Soldotna, AK, 99669 no later than 4:00 P.M., Alaska Time, May 14, 2026. Each bid must be submitted in a

single sealed envelope or package marked on the outside FROZEN FOOD PRODUCTS, #111-26; Due: NLT 4:00 P.M.,

Alaska Time, May 14, 2026.

Bids delivered by fax or by electronic means are not acceptable and will not be considered.

GENERAL INSTRUCTIONS AND INFORMATION:

A.

NON-DISCRIMINATION

No contractor on any District contract may discriminate against any employee or applicant for employment because of race,

color, religion, national origin, ancestry, age, sex, marital status, handicap, or change in marital status. All successful

contractors shall take affirmative action to ensure such non-discrimination. Such action shall include, but not be limited to,

the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination,

rates of pay or other forms of compensation, and selection for training, including apprenticeship. All successful contractors

must agree to post in conspicuous places, available to employees and applicants for employment, notice setting forth the

provisions of this non-discrimination section and this section shall be deemed to be part of every contract entered into by the

District under these policies.

B.

OCCUPATIONAL SAFETY AND HEALTH WARRANTY

Bidder, if awarded a contract, warrants that the products sold or service rendered to the buyer shall conform to the standards

and/or regulations promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970 (29

U.S.C. 651, PL 91-596). In the event the product sold does not conform to the OSHA standards and/or regulations, the buyer

may return the product for correction or replacement at seller's option and at seller's expense. Services performed by the

seller which do not conform the OSHA standards and/or regulations must be corrected by seller at seller's expense or by

buyer at seller's expense in the event seller fails to make the appropriate correction within a reasonable time.

C.

DEBARMENT AND SUSPENSION

Bidders must fully comply with the requirements regarding debarment and suspension in Subpart C of 2 CFR Part 180, as

adopted by the Department of Education at 2 CFR §3485.12. Bidders are responsible for ensuring lower tier covered

transactions include a term or condition requiring compliance with Subpart C of 2 CFR Part 180 and 2 CFR Part 3485,

entitled Responsibilities of Participants Regarding Transactions. Contractors, subcontractors, or suppliers that appear on the

Excluded Parties List System are not eligible for award of contracts that are a covered transaction under Subpart B of 2 CFR

Part 180 and 2 CFR Part 3485. Bidders may access the Excluded Parties List System at SAM.gov.

D.

COMPLIANCE

ITB #111-26

Page 2 of 11

Bidder, if awarded a contract, shall comply with all State, Federal and Local laws, regulations or orders applicable to the

purchase, manufacture, processing and delivery of the equipment and material used in providing the services. A successful

bidder shall certify in the following or substantially equivalent words on the invoice or other appropriate document: “We

hereby certify that the goods covered by this invoice were produced in compliance with all applicable requirements of the

Fair Labor Standards Act as amended, including Section 6 and 12 thereof, and of the regulations and others of the U.S.

Department of Labor under Section 14 thereof.

E.

INSURANCE REQUIREMENTS

1. The contractor shall obtain the insurance required under this section and shall file copies of the insurance policies

and/or Certificates of Insurance in the Purchasing Department prior to the start of this project.

2. STATUTORY LIMITS WORKER’S COMPENSATON AND $1,000,000 EMPLOYER’S LIABILITY

3. COMMERCIAL GENERAL LIABILITY: $1,000,000 COMBINED SINGLE LIMIT

4. COMPREHENSIVE AUTOMOBILE Bodily injury and Property Damage combined including owned, non-

owned and hired vehicles $1,000,000 PER ACCIDENT FOR ANY AUTO.

5. CERTIFICATES OF INSURANCE shall be in the name of KENAI PENINSULA BOROUGH SCHOOL

DISTRICT.

a. All policies, where applicable, will note the District as an additional insured.

b. All policies, where permitted, will note the District as an additional insured.

6. The successful contractor agrees to pay for the insurance specified and agrees to provide the Kenai Peninsula

Borough School District with a thirty (30) day written notice of cancellation or nonrenewal of such insurance, if

such cancellation or nonrenewal occurs during the contract period.

7. The successful bidder/contractor shall defend and hold harmless the District, and any of its officers, employees,

or agents for any claims, suits or judgments arising out of the contractor’s performance of the contract. The

successful bidder/contractor agrees to indemnify and defend the District for any and all claims arising out of the

contract.

F.

TERMINATION FOR CONVENIENCE

The District, by written notice to contractor, may terminate this contract, in whole or in part, when it is in the District’s

interest. If this contract is terminated, the District shall be liable only for payment for acceptable services and performance

rendered before the effective date of termination, and the contract total price will be adjusted accordingly.

G.

BIDS

1. It is the sole responsibility of the bidder to have its bid received by the District Purchasing Department prior to

the time of the scheduled bid due date and time. Bid(s) will be marked with the date and time of receipt. Late bids

shall not be considered and shall be returned to the bidder, unopened and marked with the date and hour of receipt,

per School Board Policy, AR 3311, Bids. No responsibility will attach to any officer or agent of the District for the

premature opening of, or the failure to open, a bid not properly addressed and identified.

2. One or more addenda to the Invitation to Bid may be issued by the District after the ITB process is opened. A

copy of any addendum issued by the District must be signed by the bidder and submitted along with its bid. While

the District will make reasonable efforts to notify bidders of any addenda, it is the sole responsibility of the bidder to

verify whether any addenda have been issued. Bidders should check the District website to ascertain if any addenda

have been issued.

3. Bidders should read this Invitation to Bid carefully and review all instructions contained herein. Incomplete or

incorrect bids may be rejected as not conforming to the essential requirements of the ITB.

ITB #111-26

Page 3 of 11

4. This request implies no obligation on the part of the District. Award of this Invitation to Bid is contingent upon

the availability of funds. The District reserves the right to reject any and all bids and to act in the best interest of the

Kenai Peninsula Borough School District.

5. No oral interpretation will be given on any part of the ITB documents. Any bidder in doubt as to the true

meaning of any part of this ITB may submit a written request for an interpretation thereof. Two types of questions

generally arise. One may be answered by directing the bidder to a specific section of the ITB. These questions may

be answered by direct communication to the bidder submitting the question. Questions which, in the opinion of the

Buyer, require a more detailed or complex reply, or require an answer that may affect responses to this ITB or may

be prejudicial to other prospective bidders, will be answered by issuing an addendum. Questions must be received

by the District Purchasing Department no later than 4:00 p.m. Alaska Time, April 30, 2026. Any addendum

resulting from submitted questions will be posted to the District website at least seven (7) days prior to the deadline

for ITB submissions. It is the bidder’s responsibility to check the website frequently prior to submitting their bid.

Questions can be delivered as follows:

Re: FROZEN FOOD PRODUCTS, #111-26

Fax: 907-262-7165

E-mail: bids@kpbsd.k12.ak.us and chayes2@kpbsd.k12.ak.us

Mail:

Kenai Peninsula Borough School District Purchasing Department

139 E Park Avenue

Soldotna, AK 99669

6. If a bidder fails to notify the District of a discrepancy, defect, ambiguity or other error in the ITB, their bid shall

be submitted at the bidder’s own risk and should the bidder’s submission, in whole or part, be deemed the winning

bid, the bidder shall not be entitled to additional compensation or other consideration by reason of the discrepancy,

defect, ambiguity or other error, or its later correction or clarification. Protests based on any discrepancy, defect,

ambiguity or other error in the solicitation will be disallowed if the fault has not been brought to the attention of the

District, in writing, at least ten (10) days prior to the date set for the submission of bids. If such date falls on a

weekend or holiday, the deadline shall be the last business day before the weekend or holiday.

7. All bids and addenda must be manually signed, E-Signature is acceptable. A bid may be signed by an officer or

other agent of a corporate vendor, if authorized to sign contracts on its behalf; a member of a partnership; an owner

of a privately-owned vendor; or agent if properly authorized by power of attorney or equivalent document. The

name and title of the individual(s) signing the bid must be clearly shown immediately below the signature.

8. Each bidder understands and agrees that it submits its bid at its own risk and expense and releases the District

from any claim for damages or other liability arising out of the Invitation to Bid and award process, including but

not limited to: bid preparation costs and costs associated with any challenge (administrative, judicial or otherwise

(including attorney fees)) to the determination of the winning bid and/or rejection of bids. No obligation of any sort

is created nor may liability, financial or otherwise, be asserted against the District, its Board, Board members,

employees, agents or insurers as a result of this Invitation to Bid. By submitting a bid, each bidder agrees to be

bound in this respect.

9. Bids may be withdrawn on written request delivered to the District Purchasing Department (fax is acceptable)

prior to the time specified for submittal. Bids not withdrawn prior to the specified time may not be withdrawn for a

period of sixty (60) calendar days after the time for receipt of bids.

10. All bids must comply with these instructions.

11. All bids must be submitted on the forms provided by the District, or if none are included, in accordance with the

requirements of the ITB.

12. Bidders must comply with all of the terms of this ITB, and all applicable local, state, and federal laws, codes

and regulations. The District may reject any bid that does not comply with all of the material and substantial terms,

conditions, and performance requirements of the ITB and any bid which contains information or material which

cannot be verified or otherwise confirmed for purposes of determining responsiveness to the solicitation.

ITB #111-26

Page 4 of 11

13. Bidders may not qualify a bid nor restrict the rights of the District. If a bidder does so, the District may

determine the bid to be non-responsive and the bid may be rejected. If the District fails to identify or detect

supplemental terms or conditions in a bid that conflict with those contained in this ITB or that diminish the District’s

rights under any award resulting from this ITB, the term(s) or condition(s) will be considered null and void.

14. The District shall have the authority to waive irregularities on any and all bids, except that timeliness and

manual signature requirements shall not be waived, when deemed to be in the best interest of the District.

15. The District reserves the right to accept or reject any or all bids, consider alternates, and further reserve the right

to waive formalities in ITB procedures

16. The District reserves the right to select final quantities and product based on total cost and cost itemization.

17. The apparent low bidder(s) may be required, if deemed to be in the best interest of the District, to submit written

verification of their ability to fill any order(s) subsequent to this ITB in accordance with the specifications and

delivery time line established in this bid document, prior to final award.

18. Once the bid has been awarded and subsequent purchase orders have been issued, if the low bidder cannot fill

the purchase orders in accordance with the specifications of the ITB, the District may vacate that award, cancel any

affected purchase orders, and issue new purchase orders to the next lowest responsible bidder.

H.

INDEMNIFICATION

1. Any and all employees of the contractor and other persons, while engaged in the performance of any work or

services required by the contractor under this agreement, shall not be considered employees of the Kenai Peninsula

Borough School District.

2. Any and all claims that might arise under the Worker’s Compensation Act on behalf of the Bidder or other

persons while engaged in the performance of the duties or services contemplated and any and all claims that might

be made by any third person as a result of any act or failure to act shall be the bidder’s sole obligation and the bidder

shall indemnify the District and hold it harmless from any liability for any act or failure to act on the part of the

bidder.

I.

FEDERAL EXCISE TAXES

The District is exempt from the Federal Excise taxes. Exemption Certificate will be furnished when required.

J.

HOLD HARMLESS

Bidders shall define and hold the District, its officers, employees, agents, and insurers harmless from any and all claims

arising from the use or consumption of product provided by bidder unless bidder can establish that such claims arise from the

District’s improper handling, storage, or use of the product.

K.

AGGRIEVED BIDDERS

Appeal Process for Aggrieved Bidders/Bidders for Contract Awards at $25,000 or greater, AR 3311, Bids.

1. Any party submitting a bid for a contract or purchase order with the District for $25,000 or greater may appeal

to the Superintendent in writing, personally received at the District Purchasing office, within three (3) business days

of the date of notice of intent to award a contract. The appeal may be hand delivered, by mail, or by facsimile and

must comply with the requirements of this section.

2. A written appeal shall, at minimum, contain the following:

ITB #111-26

a. The name, address, and telephone number of the interested party filing the appeal;

b. The signature of the interested party or the interested party’s authorized representative;

c. Identification of the proposed award at issue;

d. A statement of the legal or factual grounds for the appeal;

e. Copies of all relevant documents; and

Page 5 of 11

Commodity Codes

• NAICS 311412Frozen Specialty Food Manufacturing
• NAICS 311999All Other Miscellaneous Food Manufacturing

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