Project Information

Bid Title

FuelMaster FMLive Services - OSHP Fleet

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

Jun 11, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000039819

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Solicitation ID:	SRC0000039819
Solicitation Name:	FuelMaster FMLive Services - OSHP Fleet
Original Begin Date:	6/11/2026 9:01:16 AM
Begin Date:	6/11/2026 9:01:16 AM
End Date:	6/29/2026 1:00:00 PM
Inquiry End Date:	6/23/2026 9:00:00 AM
Commodity:	Software maintenance and support
MBE Set Aside:	MBE Set Aside
Agency:	DPS200000 OHIO STATE HIGHWAY PATROL CDSB DPS714000 PROCUREMENT SERVICES CDSB DPS-Dept of Public Safety
Solicitation Status:	Open for Bidding
Solicitation Type:	Request for Quote (RFQ)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000039819
Solicitation Name FuelMaster FMLive Services - OSHP Fleet	RFx Type Request for Quote (RFQ)
Lot # 1	Solicitation Status Open for Bidding
Round # 1	MBE Set Aside
Begin Date 6/11/2026 9:01:16 AM (ET)	Amendment?
End Date 6/29/2026 1:00:00 PM (ET)	Inquiry End Date 6/23/2026 9:00:00 AM
Summary The Ohio Department of Public Safety will purchase and implement the “FMLive” web‑hosted application for the OSHP fuel pump management system. Thirty‑five (35) posts currently use the system, with Marysville and any future locations to be added as new hardware is installed.	Predecessor Contract
Process CONTRACT  OPPORTUNITY : See attached (ad hoc) solicitation document/contract draft for specifications, requirements, terms and conditions.  If selected, bidder shall execute contract document (items in red will be changed prior to award).  INVITATION TO BID INSTRUCTIONS : Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation. STANDARD TERMS AND CONDITIONS : The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached) apply to this solicitation and will govern any resulting Contract. EVALUATION : Bids will be evaluated in accordance with ORC 125.07. In addition, the state will multiply the bid prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. CONTRACT AWARD : The contract will be awarded to the lowest responsive and responsible bidder by low lot total. The low lot total will be determined by multiplying the unit prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid on all items may result in the bidder being deemed not responsive. BRAND SPECIFIC: The products in this Invitation to Bid (ITB) are being bid as BRAND SPECIFIC. That signifies that no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6) . MANUFACTURER, MANUFACTURER’S REPRESENTATIVE, OR AUTHORIZED DISTRIBUTOR : Bidders offering bids for in response to this solicitation must be manufacturers, representatives of the manufacturer, or authorized distributors. Bidders should include a letter from each manufacturer represented on manufacturer’s letterhead signed by an authorized representative of the manufacturer attesting that the Bidder is authorized to represent the manufacturer in this solicitation as part of each bid. If not included with the bid, Bidder must provide authorization as specified above within seven days after requested by ODPS. Failure to provide such authorization may result in the Bidder being determined not responsive and disqualified from consideration for award. DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein may deem the bidder not responsive. OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit.
Ship To
Contracting Entity DPS-Dept of Public Safety 1 Record(s)	Participating Agencies DPS200000 OHIO STATE HIGHWAY PATROL CDSB DPS714000 PROCUREMENT SERVICES CDSB 2 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date Data Security and Privacy Terms v2.0 Public Solicitation Documents (Approved) Data_Security_and_Privacy_Terms_v2.0.docx Data_Security_and_Privacy_Terms_v2.0.docx Supplement_A_-_State_IT_Policy_Standard_and_Service_Requirements_20240710 Public Solicitation Documents (Approved) Supplement_A_-_State_IT_Policy_Standard_and_Service_Requirements_20240710.pdf Supplement_A_-_State_IT_Policy_Standard_and_Service_Requirements_20240710.pdf FY27 Solicitation Contract Document Draft - For FMLive (Software License, Updates, Hosting) Ad-hoc Solicitation Document (Approved) FY27 Solicitation Contract Document Draft for FMLive ( Softeware License Updates Hosting).pdf FY27 Solicitation Contract Document Draft for FMLive ( Softeware License Updates Hosting).pdf INSTRUCTIONS__TERMS_AND_CONDITIONS_FOR_BIDDING_012926 Public Solicitation Documents (Approved) INSTRUCTIONS__TERMS_AND_CONDITIONS_FOR_BIDDING_012926.pdf INSTRUCTIONS__TERMS_AND_CONDITIONS_FOR_BIDDING_012926.pdf Standard_T_C_3-31-25 Public Solicitation Documents (Approved) Standard_T_C_3-31-25.pdf Standard_T_C_3-31-25.pdf 5 Record(s)

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.