Project Information

Bid Title

SERGEANT AND LIEUTENANT PROMOTIONAL PROCESS AND EXAMS

Issuing Agency

City of Fort Pierce

Location

Florida

Published Date

May 8, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 2026-035

Original Source

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Project Description

Bid Number:	RFP No. 2026-035
Bid Title:	SERGEANT AND LIEUTENANT PROMOTIONAL PROCESS AND EXAMS
Category:	Bid
Status:	Open

Description: The Fort Pierce Police Department is seeking qualified professional services to support the promotional examination process for the ranks of Sergeant and Lieutenant. The intent of this process is to ensure a fair, consistent, and comprehensive evaluation that identifies candidates who demonstrate professionalism, sound judgment, and a commitment to serving the community. This is a one-time procurement. Services shall conclude upon completion of all examination components, delivery of final scores, and establishment of the eligibility list, at which time the Contractor’s obligations shall be considered fulfilled. Publication Date/Time: 5/8/2026 11:40 AM Publication Information: Treasure Coast News Tribune Closing Date/Time: 6/8/2026 3:00 PM Submittal Information: 1st Floor City Hall, Purchasing Division, Room 101 Bid Opening Information: Purchasing Conference Room Pre-bid Meeting: No Contact Person: Gelencia Carter, Purchasing Manager, 772-467-3102 Download Available: Yes Fee: No Fee Business Hours: Monday-Friday, 8:00am-5:00pm Fax Number: 772-467-3848 Related Documents: RFP No. 2026-035 - Proposal Document RFP No. 2026-035 - Submittal Forms E-bidding Instructions - Demandstar

Attachment Preview

DELIVER TO:

City of Fort Pierce, Purchasing Division Room

101

100 North U.S. #1

Fort Pierce, FL 34950

MAIL TO:

City of Fort Pierce Purchasing Division, Room

101

P.O. Box 1480

Fort Pierce, FL 34954-1480

RFP Writer: Madison White, 772-467-3102

Pre-Proposal Conference:

N/A

Mandatory Site-Visit Location:

N/A

Proposal Due Date & Time:

3:00 PM, MONDAY, JUNE 8, 2026

Proposer’s Name:

Mailing Address:

City, State, Zip Code:

REQUEST FOR PROPOSALS

and

PROPOSER ACKNOWLEDGMENT

RFP No: 2026-035

RFP Title: SERGEANT AND LIEUTENANT

PROMOTIONAL PROCESS AND EXAMS

Proposal Opening Location:

Purchasing Division Conference Room, Room

101 100 North U.S. #1, 1st Floor

Fort Pierce, Florida 34950

If you need any reasonable accommodation for any type of

disability in order to participate in this procurement, please

contact this department as soon as possible.

I hereby certify that this proposal is made without prior

understanding, agreement, or connection with any

corporation, firm, or person submitting a proposal for

the same materials, supplies or equipment, and is in all

respects fair and without collusion or fraud. I agree to

abide by all conditions of this proposal and certify that

I am authorized to sign this proposal for the proposer.

X

_______________________________

Authorized Signature (Manual)

Typed or Printed Name:

Type of Entity (Select one):

Corporation

Partnership

Proprietorship

Title:

Incorporated in the State of:

Year:

Delivery in

days, ARO

Phone Number:

Payment Terms: Net 30 Days

Fax Number:

FEIN or SS Number:

E-Mail Address:

Local Business: Y N MWBE: Y N

Bid Security is attached, when required, in the amount of $ If returning as a "No Bid" state reason:

F.O.B. DESTINATION

THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL

RFP No. 2026-035

Table of Contents

SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR

PROPOSERS

1

GENERAL INFORMATION

1

2

DELAYS

1

3

EXECUTION OF PROPOSALS

1

4

NO PROPOSAL

1

5

PROPOSAL OPENING

1

6

TAXES

2

7

DISCOUNTS

2

8

MISTAKES

2

9

INVOICING AND PAYMENT

2

10 DELIVERY

2

11 NO ADDITIONAL TERMS AND CONDITIONS

3

12 INTERPRETATION

3

13 ADDENDUMS

3

14 DISPUTES

3

15 CONFLICT OF INTEREST

3

16 LEGAL REQUIREMENTS

4

17 DRUG-FREE WORKPLACE (DFW)

4

18 MINORITY/WOMEN OWNED BUSINESS ENTERPRISES (MWBE)

4

19 PUBLIC ENTITY CRIMES

4

20 AWARD

4

21 EEO STATEMENT

4

22 CONTRACTUAL AGREEMENT AND / OR PURCHASE ORDER

4

23 GOVERNMENTAL RESTRICTION

5

24 PATENTS AND ROYALTIES

5

25 ADVERTISING

5

26 ASSIGNMENT

5

27 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH (O.S.H.A.) 5

28 FACILITIES

5

29 REPRESENTATION

5

30 DISQUALIFICATION OF PROPOSER

6

31 ADJUSTMENTS / CHANGES / DEVIATIONS

6

32 INSURANCE

6

33 PUBLIC RECORDS

6

34 PROPOSAL PREPARATION COSTS

6

35 COOPERATIVE PURCHASING

6

36 CANCELLATION / REJECTION OF PROPOSALS

6

37 REGISTRATION WITH THE FLORIDA DEPARTMENT OF STATE

7

38 ADDITIONAL RESERVED RIGHTS

7

39 APPLICABLE LAWS

7

40 PROFESSIONAL STANDARDS

8

41 PROHIBITION AGAINST CONTINGENT FEES

8

42 ACCURACY OF PROPOSALS

8

SECTION II – INSURANCE REQUIREMENTS

10

Table of Contents

i

RFP No. 2026-035

SECTION III – INSTRUCTIONS TO PROPOSERS

13

1

PURPOSE

13

2

PROPOSAL OPENING DATE

13

3

DELIVERY OF PROPOSALS

13

4

COPIES OF PROPOSAL DOCUMENT

14

5

LATE PROPOSALS

14

6

PROPOSAL SCHEDULE

14

7

SUBMITTAL REQUIREMENTS (PASS / FAIL)

14

8

ADMINISTRATIVE REVIEW BASED ON (PASS / FAIL) CRITERIA

15

9

CERTIFICATE OF USE (PASS / FAIL)

15

10 BUSINESS TAX RECEIPT (OCCUPATIONAL LICENSE) (PASS / FAIL)

15

11 PROOF INSURANCE (PASS / FAIL)

15

12 W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION FORM 15

(PASS / FAIL)

13 LICENSING

15

14 MINORITY PARTICIPATION AND OUTREACH PROGRAM

15

15 REFERENCE CHECK FORM (PASS/FAIL)

16

16 PROPOSAL VALIDITY / WITHDRAWAL OF PROPOSALS

16

SECTION IV – STATEMENT OF WORK

17

1

PURPOSE

17

2

SCOPE OF SERVICES

17

3

EXAMINATION COMPONENTS

17

4

CORE COMPETENCY AREAS

18

5

COMPLIANCE REQUIREMENTS

18

6

ESTIMATED PARTICIPATION

19

7

FACILITY REQUIREMENTS

19

8

EVALUATION METHOD

19

9

EVALUATION CRITERIA

19

10 REJECTION CRITERIA

20

SECTION V – INSTRUCTIONS FOR PREPARING PROPOSALS

21

1

GENERAL INFORMATION

21

2

RULES FOR PROPOSALS

21

3

SUBMISSION REQUIREMENTS / FORMAT

21

SECTION VI – REQUIRED FORMS

23

1

SUMMARY OF REQUIRED FORMS

24

2

CONFLICT OF INTEREST STATEMENT

25

3

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, ETC.

27

4

DRUG-FREE WORKPLACE FORM

28

5

PUBLIC ENTITY CRIMES AFFIDAVIT

29

6

E-VERIFY AFFIRMATION STATEMENT

32

7

AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR OR SVCS 33

8

W-9 TAXPAYER FORM

35

9

COST PROPOSAL FORM

36

10 PROPOSER’S CHECKLIST

38

Table of Contents

ii

RFP No. 2026-035

SECTION I

GENERAL CONDITIONS

1. GENERAL INFORMATION

These documents constitute the complete set of specification requirements and proposal forms.

All proposal sheets and attachments must be executed and submitted in a sealed envelope. DO

NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE (CLEARLY MARK

PROPOSAL AS “ORIGINAL” AND REQUESTED NUMBER OF COPIES AS “COPY” ON

EACH SET ENCLOSED). The face to the envelope shall contain Proposer’s name, return

address, the date and time of proposal opening, the proposal number and title. Proposals not

submitted on the enclosed Proposal Form shall be rejected. By submitting a proposal, the

Proposer agrees to be subject to all terms and conditions specified herein. No exceptions to the

terms and conditions shall be allowed. Proposers shall submit their proposal complete with all

supporting documentation. SUBMITTAL OF A PROPOSAL IN RESPONSE TO REQUEST FOR

PROPOSAL CONSTITUTES AN OFFER BY THE PROPOSER. Proposals which do not comply

with the requirements may be rejected at the option of the City.

2. DELAYS

The City, at its sole discretion, may delay the scheduled due dates indicated above if it is to the

advantage of the City to do so. The City will notify proposers of all changes in scheduled due

dates by written addendum.

3. EXECUTION OF PROPOSALS

Proposal must contain a manual signature, in ink, of an authorized representative who has

the legal ability to bind the Proposer in contractual obligations in the space provided on

Proposer/Proposal Acknowledgment cover page and on the Proposal Response Form.

FAILURE TO PROPERLY SIGN SHALL INVALIDATE PROPOSAL, AND IT SHALL NOT BE

CONSIDERED FOR AN AWARD. Proposals must be typed or legibly printed in ink. All corrections

made by Proposer to any part of the proposal document must be initialed in ink. The original

proposal conditions and specifications cannot be changed or altered in any way. Altered

proposals will not be considered. Clarification of proposals submitted shall be in letter form,

signed by proposers and attached to the proposal.

4. NO PROPOSAL

If not submitting a proposal, respond by returning only the Proposer acknowledgment form,

marking it “No Bid,” and give the reason in the space provided.

5. PROPOSAL OPENING

Shall be public, at the address, date, and time specified on the proposer Acknowledgment form.

The proposal time must be and shall be scrupulously observed. Under no circumstances shall

proposals delivered after the time specified be considered; such proposals will be returned

unopened. The City will not be responsible for late deliveries or delayed mail. The time/date stamp

clock located in the Purchasing Department shall serve as the official authority to determine

lateness of any proposal. It is the Proposers sole responsibility to assure that his/her proposal is

complete and delivered at the proper time and place of the proposal opening. Proposals, which

for any reason are not so delivered, will not be considered. Offers by facsimile, telegram, or

telephone are not acceptable. A proposal may NOT be altered by the Proposer after opening of

the proposals. Proposal tabulations will be furnished on the City’s web site:

https://www.cityoffortpierce.com and Demandstar https://www.demandstar.com.

General Conditions

1

RFP No. 2026-035

6. TAXES

The City is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible

personal property. The City exemption number is on the face of the Purchase Order. If requested,

the Purchasing Director will provide an exemption certificate to the awarded Proposer. Vendors

or contractors doing business with the City shall not be exempt from paying sales tax to their

suppliers for materials to fulfill contractual obligations with the City Tax Exemption Number in

securing such materials. This exemption does not apply to purchases of tangible personal

property in the performance of contracts for the City.

7. DISCOUNTS

Cash discounts for prompt payment shall not be considered in determining the lowest net cost

for proposal evaluation purposes.

8. MISTAKES

A) Proposers are expected to examine the specifications, delivery schedule, proposal

prices, extensions and all instructions pertaining to supplies and services. FAILURE TO

DO SO WILL BE AT PROPOSER’S RISK. In the event of extension error(s), the unit

price will prevail, and the Proposer’s total offer will be corrected accordingly.

B) Written amounts shall take precedence over numerical amounts. In the event of addition

error(s), the unit price and extension thereof will prevail, and Proposer’s total offer will

be corrected accordingly. Proposals having erasures or corrections must be initialed in

ink by the Proposer.

9. INVOICING AND PAYMENT

Payment for any and all invoice(s) that may arise as a result of a contract or purchase order

issued pursuant to this proposal specification shall minimally meet the following conditions to be

considered as a valid payment request:

a. A timely submission of a properly certified invoice(s), in strict accordance with the price(s) and

delivery elements as stipulated in the contract or purchase order document, and to be

submitted to the Finance Department at the address as stipulated on the Purchase Order.

b. All invoices submitted shall consist of an original and one (1) copy; clearly reference the

subject contract or purchase order number; provide a sufficient salient description to identify

goods or service for which payment is requested; contain date of delivery; proposal number,

original or legible copy of signed delivery receipt including both a manual signature and printed

name of a designated City employee or authorized agent; be clearly marked as “partial”,

“complete”, or “final” invoice. The City will accept partial deliveries unless otherwise

specified into contract or purchase order document.

c. The invoice shall contain the Proposer’s Federal Employer Identification Number (F.E.I.N)

10. DELIVERY

Unless actual date is specified (or if specified delivery cannot be met), show number of days

required to make delivery after receipt of purchase order or contract in space provided. Delivery

time may be the basis for making of award. Delivery shall be during the normal working hours of

the user department, Monday through Friday, unless otherwise specified and incorporated into

contract or purchase order document. Delivery shall be to the location specified in the proposal

specifications

General Conditions

2

RFP No. 2026-035

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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