Project Information

Bid Title

HVAC Services

Issuing Agency

Garden City city

Location

Michigan

Published Date

Dec 9, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-12-15-1000

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	2025-12-15-1000
Bid Title:	HVAC Services
Category:	Bid Postings
Status:	Open

Description: Bids should be submitted in a sealed envelope marked sealed bid for "HVAC Services " HVAC Preventative Maintenance Services For all City Buildings Scope Of Work: HVAC PM Services listed below include labor, travel, filters, belts and condenser cleaning. (2) Semi-annual preventative maintenance visits, each visit includes filter replacement, once per year condenser cleaning, once per year belt replacement at the following buildings. DPW Garage, 31800 Beechwood. Garden City, MI 48135 Fire Department, 6000 Middlebelt. Garden City, MI 48135 City Hall 6000 Middlebelt, Garden City, MI 48135 Police Department, 6000 Middlebelt. Garden City, MI 48135 Civic Arena,200 Log Cabin Rd. Garden City, MI 48135 City Park Service Garage, 150 Log Cabin Rd. Garden City, MI 48135 Maplewood Community Center, 31735 Maplewood Ave. Garden City, MI 48135 Radcliff Center, 1751 Radcliff Ave. Garden City, MI 48135 Florence Lift Station, 27846 Florence. Garden City, MI 48135 All preventative maintenance work will be scheduled upon the request of the City. Non preventative maintenance service calls Response times for service calls shall be: Emergency – Possible risk of injury to the public or employees. Potential loss of product – (4 Hours) Urgent next day – Risk of product integrity, significant discomfort to individuals – (24 Hours) Non-Urgent – No imminent risk to product. Not causing discomfort – (48-72) Hours All service calls repairs over $ 2000.00 require verbal or written authorization from the City. Publication Date/Time: 12/1/2025 12:00 AM Closing Date/Time: 12/15/2025 10:01 AM Submittal Information: Physical Bid Submission: Submit 2 copies of bid proposal in one sealed envelope Bid Opening Information: Monday, Dec 15, 2025 @10am Related Documents: HVAC Preventative Maintenance Services For All City Buildings

Attachment Preview

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that SEALED BIDS will be received at the Office of the

Clerk, located in the Civic Center, 6000 Middlebelt Road, Garden City, Michigan 48135-

2499, on or before December 15 @ 10:00 AM for the following item:

HVAC Services

Two (2) copies of the bid proposals will be received by: City of Garden City

Attention: HVAC Services 6000 Middlebelt Road, Garden City, MI 48135

Until Monday, December 15, 2025, at 10:00 AM (local time)

Bids shall be publicly opened and read on:

Monday, December 15, 2025, at 10:00 AM (local time) at:

City of Garden City

Clerk's Office

6000 Middlebelt Road

Garden City, Ml 48135

Garden City has partnered with BidNet as part of the Michigan Inter-governmental

Trade Network and will post their bid opportunities to that site. As a vendor, you can

register with the Michigan Inter-governmental Trade Network and be sure that you will

see all available bids and opportunities. This information can be found on the City's

website at http://www.gardencitymi.org/2 I 8/Purchasing. Any questions should be

directed to Brad Ohman or Steve Michalak at 734-793-1800 Monday through Friday,

7:30 a.m. to 3:30 p.m.

Bids should be submitted in a sealed envelope marked sealed bid for

"HVAC Services "

HVAC Preventative Maintenance Services For all City Buildings

Scope Of Work:

HVAC PM Services listed below include labor, travel, filters, belts and condenser

cleaning.

(2) Semi-annual preventative maintenance visits, each visit includes filter replacement,

once per year condenser cleaning, once per year belt replacement at the following

buildings.

DPW Garage, 31800 Beechwood. Garden City, MI 48135

Fire Department, 6000 Middlebelt. Garden City, MI 48135

City Hall 6000 Middlebelt, Garden City, MI 48135

Police Department, 6000 Middlebelt. Garden City, MI 48135

Civic Arena,200 Log Cabin Rd. Garden City, MI 48135

City Park Service Garage, 150 Log Cabin Rd. Garden City, MI 48135

Maplewood Community Center, 31735 Maplewood Ave. Garden City, MI 48135

Radcliff Center, 1751 Radcliff Ave. Garden City, MI 48135

Florence Lift Station, 27846 Florence. Garden City, MI 48135

All preventative maintenance work will be scheduled upon the request of the City.

Non preventative maintenance service calls

Response times for service calls shall be:

Emergency – Possible risk of injury to the public or employees. Potential loss of product

– (4 Hours)

Urgent next day – Risk of product integrity, significant discomfort to individuals – (24

Hours)

Non-Urgent – No imminent risk to product. Not causing discomfort – (48-72) Hours

All service calls repairs over $ 2000.00 require verbal or written authorization from the

City.

BID PRICE SHEET

Due: On or before Monday, December 15th, 2025 at 10:00 a.m. (EST)

Company Name ___________________________________________Date_______________

Address _____________________________________________________________________

______________________________________________________________

_________________________________________________________________

Telephone ___________________________________Fax_____________________________

Federal Tax ID number ______________________Email ______________________________

Contact Name ________________________________________________________________

Signature ____________________________________________________________________

Emergency Repairs & Travel Charge Rates

Weekdays – 7:30AM to 4:00PM

$_____________

Weekdays – After 4:00PM to 7:30AM

$_____________

Saturday/Sunday

$ _____________

Holidays: All Federal Holidays

$______________

Preventative Maintenance Costs

Building Annual Cost Year 1 Annual Cost Year 2 Annual Cost Year 3

DPW

_______

_______

_______

Fire Dept

_______

_______

_______

City Hall

_______

________

________

Police Dept ________

________

_______

Civic Area

________

________

________

Parks Garage _______

_______

_______

Maplewood

Center

_______

_______

_______

Radcliff

Center

________

_______

________

Florence

Lift Station

_______

_______

________

Total

_______

_______

_______

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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