Project Information

Bid Title

East Orange SD Solar - RFI Questions & Responses 02122026 BP

Issuing Agency

East Orange School District

Location

New Jersey

Published Date

Feb 14, 2026

Closing Date

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

East Orange SD Solar - RFI Questions & Responses 02122026 BP

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No. RFI Question

EAST ORANGE SCHOOL DISTRICT RFP RESPONSES TO RFIS FEBRUARY 12, 2026

RFI Response

1 Due to the number of sites included in this RFP, can the bid submission deadline be extended?

It is not currently anticipated that the deadline will be extended by

the District

2 Is tree trimming/removal permitted?

Yes, selected provider will request approval from the District,

which will not be unreasonably withheld. The District and PPA

provider will have to comply with City requirements as well.

Please consider it permissable to trim or remove trees subject to

approval of the District and the City.

The roof work is to be completed by the awarded provider.

Roofing contractors participated in site visits and can collaborate

with project teams, including EPCs and PPA providers. The

Please confirm that all planned roof work specified in Exhibit A of the RFP will be the responsibility of roofwork is a priority for the District and should be included in the

3 the District, and that bidders are not responsible for any roof work.

propsed project scope and pricing.

4 Are bidders required to include all 21 sites in their proposal?

It is encouraged that bidders include all sites in their proposal.

However, it is understood that some sites may be less energy

productive or cost effective. It is acceptable and will be

considered for bidders to submit a proposal which includes the

most cost effective options for the district.

Since the DC fast charger funding is through the State, do the $580,000 BPU grant funds need to be The grant funds will need to comply with requirements of the

applied directly to the purchase/installation of the EV charging infrastructure (i.e., paid to the winning BPU’s NJ Clean Fleet initiative grant. The funds will be applied to

5 contractor), as described in Alternate Bid No. 2?

chargers, as well as electrical infrastructure.

Yes, that is correct. The grant funds will be paid to the contractor

If yes, will the $580,000 be paid directly to the awarded contractor, with any costs not covered by either directly from the BPU or by the Distict and any costs not

5A

the grant to be included under the PPA?

covered by the grant will be included under the PPA.

6 For the Level 2 chargers to be installed at strategic locations and open to the public:

Yes, showing projected charging revenue will be a benefit to the

District but is not a requirement of the RFP in case a bidder

6A

Should bidders include projected charging revenue in the financial model?

proposes other financial structures for Alternate Bid No.1

The District does not have a target number of sites or chargers.

Therre has been insufficient charging infrastructure within the City

and the District would like to see chargers placed as part of the

Is there a target number of Level 2 chargers and/or number of locations you want included (even a project. It is up to the bidders to propose quantity and locations

6B

rough range)?

that are near primary thoroughfares.

Who will retain the SRECs under the PPA structure—the financing entity underwriting the PPA or the The PPA provider or their financiers will retain the SRECs and other

7 School District?

environmental attributes, tax credits and incentives.

The RFP does not containt a domestic content or buy American

provision. FEOC compliance and other compliance to ensure ITC

Are there any requirements or preferences regarding FEOC compliance and/or domestic content is maintained for the Project is strictly the responsibility of the PPA

8 (e.g., Buy American/IRA domestic content)?

provider.

Hard copies are required as stated in Section 3.4 of the RFP. Bids

shall be submitted, via mail or hand-delivery, by 12:00 PM on

February 26, 2026 at the Division of Business Services, East

Orange Board of Education, 199 4th Avenue, East Orange, NJ

07017. Bids shall be submitted in a sealed envelope addressed

to the District's Purchasing Agent, Rochelle Gabriel, MPA, QPA, at

the above address. Bid envelopes shall be marked with the title

“East Orange School District Solar Project,” and shall clearly

To confirm: is electronic submission via email by 12:00 PM on February 26 sufficient, or is hand- indicate the name and address of the bidder. Bidders shall submit

9 delivery of hard copies also required (or preferred)?

one (1) original and two (2) copies of all bid materials.

Level 2 chargers typically require 4-6 hours for a full charge, which makes them well-suited as an

amenity for staff, administrators, and other employees who are parked on-site throughout the day. The District leaves it to the bidders to provide EV charging

Many school districts take this approach successfully. However, in our pre-bid meeting, it was

solutions that the bidder believes to be most beneficial to the

mentioned placing Level 2 chargers in high-traffic locations to drive revenue. For public-facing

District, the Provider and the public. The District's primary goal is

revenue generation, Level 2 charge times generally don't align with the short dwell times of visitors or to provide EV accessability to the Public. There is not sufficient

the general public. DC fast chargers (Level 3) are typically the better fit for revenue-driven

charging infrastructure in the City and the District would like to

applications, as they can deliver a full charge in 30-40 minutes, though they do come with higher make chargers accessible to the Public. There are also major

equipment and infrastructure costs. Could the district clarify whether the primary goal is:

highways and primary thoroughfares that run near the District.

'- Providing a charging amenity to district staff and employees, or…

Taking this into account, the bidder should propose charging

- Generating revenue from public use

infrastructure that makes sense and will collaborate with the

10 This will help us recommend the right equipment, infrastructure, and cost analysis. We're happy to District for final approval of locations.

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