Project Information

Bid Title

Data Center Server Refresh Services

Issuing Agency

FHI 360

Location

District of Columbia

Published Date

Mar 17, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

FY26-DTT-840-03132026-005_RFP_02

Original Source

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Project Description

Data Center Server Refresh Services
RFP No.: FY26-DTT-840-03132026-005_RFP_02

Issue date: 17 Mar, 2026
Closing date: 1 Apr, 2026

Solicitation file(s):
FY26-DTT-840-03132026-005 Data Center Server Refresh Services.pdf (217 KB)
Attachment A Intent to Bid.docx (53 KB)
Attachment B Mutual Confidentiality_Nondisclosure.docx (50 KB)
Attachment C - FY26-DTT-840-03132026-005 for Format for Questions from Vendors.xlsx (23 KB)

Attachment Preview

FHI 360

REQUEST FOR PROPOSAL

FOR

DATACENTER SERVER REFRESH SERVICES

RFP #: FY26-DTT-840-03132026-005

RFP ISSUE DATE: MARCH 17, 2026

PROPOSAL DUE DATE: APRIL 1, 2026

FAMILY HEALTH INTERNATIONAL (FHI 360)

359 BLACKWELL STREET, SUITE 200, DURHAM, NC, USA, 27701

TABLE OF CONTENTS

Section 1. RFP Overview .................................................................................................................. 3

1.1 RFP Overview ................................................................................................................ 3

1.2 FHI 360 Disclaimers ....................................................................................................... 3

1.3 Overview of FHI 360....................................................................................................... 3

1.4 Eligibility Requirements .................................................................................................. 4

1.5 Contact Information of the Project Owner ...................................................................... 4

Section 2. How to Respond ............................................................................................................... 5

2.1 Vendor Submission Instructions ..................................................................................... 5

2.2 RFP Timelines ................................................................................................................ 5

2.3 RFP Response Structure................................................................................................ 6

Section 3. Business & Technical Needs.......................................................................................... 11

3.1 Overall Project Scope................................................................................................... 11

3.2 Technical & Performance Outcomes............................................................................ 11

3.3 Deliverables .................................................................................................................. 11

Section 4. Legal, Commercial, Risk & Financial Requirements ...................................................... 12

4.1 Terms & Conditions Requirements .............................................................................. 12

4.2 Pricing Terms and Requirements ................................................................................. 13

Section 5. Assessment & Notification Processes............................................................................ 13

5.1 Evaluation Criteria ........................................................................................................ 13

5.2 Evaluation & Due Diligence Process............................................................................ 14

5.3 RFP Completion Notification ........................................................................................ 15

Attachment D: Functional Requirements......................................................................................... 16

SEPARATE ATTACHMENTS:

ATTACHMENT A: FORMAT FOR QUESTIONS

ATTACHMENT B: LETTER OF INTENT TO BID

ATTACHMENT C: MUTUAL NONDISCLOSURE AGREEMENT

Section 1. RFP Overview

1.1 RFP Overview

This RFP specifies FHI 360 requirements and invites proposals from vendors for the provision of the services defined within it. FHI 360

reserves the right to award contracts by item, part or portion of an item, group of items or total proposal, or to reject, any and/or all

proposals in whole or in part, if, in FHI 360’s judgment, the best interests of FHI 360 will be so served. Each such organization is

hereinafter within is referred to as “Vendors”.

1.2 FHI 360 Disclaimers

1. FHI 360 may cancel solicitation and not award.

2. FHI 360 may reject any or all responses received.

3. Issuance of solicitation does not constitute award commitment by FHI 360.

4. FHI 360 reserves the right to disqualify any offer based on the offeror's failure to follow solicitation instructions.

5. FHI 360 will not compensate offerors for response to solicitation.

6. FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion.

7. FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation

activities.

8. FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote

competition.

9. FHI 360 may be contacting offerors to confirm contact person, address and that bid was submitted for this solicitation.

1.3 Overview of FHI 360

FHI 360 is an international nonprofit human development organization and US Government contractor headquartered in North Carolina

with locations all over the globe. We partner with governments with a large portion of our work funded by the United States Agency for

International Development (USAID), National Institutes of Health (NIH), private foundations, multilateral donors, universities, and

commercial clients dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff of 2,000+

includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, and

technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 has a global reach,

explore our reach here.

Proposing vendors should visit our website at www.fhi360.org for our company’s mission, core values, recent news, and other

pertinent information. See direct links to our Financials here as well as our 2024 impact report here.

1.4 Eligibility Requirements

It is essential that your proposal thoroughly addresses the business and technical needs and solution requirements identified in the

proposal:

1. Incomplete proposals may be declared non-responsive.

2. Proposals that are improperly signed, conditional, illegible, obscure, or contain arithmetical errors, erasures, alterations, or

irregularities of any kind may be considered invalid.

3. Should FHI 360 reveal there is a real or potential conflict of interest between it and any vendor that has been invited to participate

in the RFP, FHI 360 will send a written notification of such, and the vendor will be ineligible to submit.

4. Vendors must be able to meet our technical, compliance, and terms and conditions requirements listed in sections 3.2, 4.1, and

4.2.

1.5 Contact Information of the Project Owner

Any questions related to the proposal are to be directed to the Points of Contact (POCs) whose names appear below.

Todd Bachman

Senior Director – Administration and Procurement Services

359 Blackwell Street, Suite 200, Durham, NC, 27701

tbachman@fhi360.org

Terry Brown

VP, TechOps and Services, TechOps and Services

359 Blackwell Street, Suite 200, Durham, NC, 27701

tbrown@fhi360.org

Joseph Okoegwale

Director, Infrastructure Operations and Services, DTT

359 Blackwell Street, Suite 200, Durham, NC, 27701

jokoegwale@fhi360.org

Section 2. How to Respond

2.1 Vendor Submission Instructions

1. Q&A Submission: The vendor is requested to submit via email using the format outlined in Attachment A – Format for

Questions, any questions regarding the RFP scope, technical and performance outcomes, business outcomes, deliverables,

or any apparent ambiguities to the attention of Todd Bachman, Terry Brown and Joseph Okoegwale by no later than 2:00PM

EDT Friday, Tuesday, March 24, 2026.

a. All questions will be reviewed, and where the information sought is not already clearly indicated, FHI 360 shall issue an

addendum to all vendors which will then become part of the RFP.

b. Addenda are the only means of verifying, clarifying, or changing any of the information contained in this Request for

Proposal. No employee or agent of FHI 360, other than a member identified in section 1.5 above is authorized to change

the content of this proposal and/or any addenda.

2. Acknowledgement and Intent to Bid: Interested vendors must duly sign and send the Letter of Intent to Bid Form

(Attachment B) and Mutual Confidentiality and Nondisclosure Agreement (Attachment C) to FHI 360 indicated in section

1.5 no later than 2:00PM EDT, Friday, March 20, 2026. Only vendors that send the completed Letter of Intent Form will be

provided additional information regarding Addenda and offers will not be considered for further evaluation and award.

3. Vendor Proposal Submission: Vendor proposals must provide a response to all the requested information stated in Section

2.3. Vendors are reminded to provide clear and concise responses to each of the requirements. Please conform to the following

format when constructing your response to this RFP and ensure your response is in the same order as the information requested

for each section. Reminder, failure to adhere to these instructions will lead to disqualification of proposals.

An electronic version of the RFP response and any relevant supplementary materials should be emailed to: Todd Bachman at

tbachman@fhi360.org and with copy to Terry Brown at tbrown@fhi360.org, Joseph Okoegwale at jokoegwale@fhi360.org and

to sourcing@fhi360.org by 2:00PM EDT at the date indicated in the RFP schedule. Responses should address all questions

specifically and be in direct response to the requirements listed in this RFP.

2.2 RFP Timelines

Deadline to submit vendor proposal: 2:00PM EST, Wednesday, April 1, 2026

The following schedule of events will be followed to complete the selection of the successful vendor based on this RFP. FHI 360 reserves

the right to change this schedule at any time. Vendors must comply with all deadlines to meet FHI 360’s implementation schedules.

Vendors must submit all questions on this RFP by email to the contacts mentioned in Section 1.5.

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services

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