Project Information

Bid Title

Design / Build: Walnut Grove Trail Reroute

Issuing Agency

City of Cartersville

Location

Georgia

Published Date

Dec 15, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-019

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-019
Bid Title:	Design / Build: Walnut Grove Trail Reroute
Category:	Bids & RFPs
Status:	Open

Description: The City of Cartersville is soliciting proposals from design-build firms to design and construct the Walnut Grove Trail Reroute behind the Cartersville Water Treatment Plant. The project is to include 8-feet wide, 5-foot thick concrete trail with approximately 2,010-feet long, along with a footbridge across Pettit Creek. Trail will maintain a 75-foot buffer from the creek. Footbridge will consist of 60-foot x 8-feet wide timber boardwalk with HDPE decking and concrete abutments. Project will include all clearing, grading and finishing work with erosion control. Publication Date/Time: 12/15/2025 12:00 AM Closing Date/Time: 1/13/2026 10:00 AM Related Documents: 2025-12-12_RFP Final Version_Walnut Grove Trail Reroute_City of Cartersville 2025-11-18_Suggested Trail Reroute - avoiding Corps of Engineers Property

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Page 1

CITY OF CARTERSVILLE REQUEST FOR PROPOSALS (RFP)

RFP Number: RFP 25-019

RFP Title: Design / Build: Walnut Grove Trail Reroute

RFP SCOPE OF WORK & PROPOSAL SUBMISSION

1. RFP Period of No Communication

The “No Communication” period starts on the issue date of this Request for Proposals (RFP)

December 15, 2025 and lasts until the City Council meeting for contract award

recommendation (or until contract award if this isn’t required to go before council for

approval).

No person or company, their employees, representatives, agents, attorneys, etc. will contact

the City’s elected officials or any City staff concerning this RFP.

Contacting anyone other than the Procurement Agent named below for this RFP during this

time will be reason to remove a proposal from consideration and review.

2. Single Point of Contact

David G. Archer, Jr. is the designated point of contact for this RFP on behalf of the City.

Offerors must direct all questions and comments exclusively through the submission of

question prior to the posted Deadline for Questions.

Link to City of Cartersville Bids & RFP’s: https://www.cartersvillega.gov/bids.aspx

All official communication will be provided questions about the statements of qualifications,

addenda, or the final bid award notice. Direct communication with any other City staff

regarding this RFP is not permitted and may result in disqualification.

David can be reached at 770-607-6172 or darcherjr@cartersvillega.gov.

Cartersville Parks & Recreation Department

100 Pine Grove Road

Cartersville, GA 30120

3. Please Note: To all current and previous City of Cartersville vendors, contractors, and

consultants.

Regardless of any previous relationship with our City, you must build out your proposal as

requested in this RFP.

Do not neglect to provide requested information or details requested simply because you

expect that we already know your work.

Your response to this procurement will be reviewed and evaluated solely on the information

provided in your response.

4. RFP Schedule of Events

A. Proposal Close Date, Deadline for Submissions: January 13, 2026, 10:00 AM. We may

change this date during the RFP process. We will post any change in an addendum. Review

web page for addenda.

Page 1 of 15

City of Cartersville - RFP 25-019, Design / Build: Walnut Grove Trail Reroute - Scope of Work and Proposal

Submission

B. Link to City of Cartersville Bids & RFP’s: https://www.cartersvillega.gov/bids.aspx

C. Timeline:

a. Owner issues RFP

12/15/25

b. Site visits upon request

c. Deadline for questions about the Statements of Qualifications

d. Owner provides responses to questions from interested firms

e. Deadline for submission of Statement of Qualifications and Fee Proposals

1/2/26

1/3/26

1/13/26

5:00 PM

5:00 PM

11:00 AM

f. Interviews, if required

e. Owner Recommends firm to City Council

TBA

TBA

TBA

TBA

D. In each question, clearly note the RFP document and section that is in question.

E. We will share any changes or added information from the City by a written addendum

publicly posted online with the project procurement documents. Anything assumed as a

change that was only communicated in email or verbally does not qualify as a change to the

project or procurement information.

F. It is your responsibility to check the bids and RFP link for any addenda, other information,

status updates, or other messages before finally uploading a proposal. You must respond

using any updated information.

5. Our Review of Proposals and Review Criteria:

A. The City will conduct investigations as we feel necessary to make sure of the Offeror’s

ability to provide the supplies or perform the work or services detailed in this RFP.

B. We will first review all proposals to be sure that each proposal includes the basic

requirements and information.

C. Some scoring may simply be Pass/Fail. Any proposal that Fails any part or section that is

required may be removed from further review and scoring.

D. The Review Team will only receive correct proposals for further evaluation and scoring.

E. Proposals will be scored based on the evaluation criteria noted herein. We may consider

accepted industry standards. We may compare all proposals to each other. We will use this

review and scoring to decide the top-scoring proposal[s] and the best value for our City.

Page 2 of 15

City of Cartersville

Reroute

RFP 25-019, Design/Build: Walnut Grove Trail

Scope of Work and Proposal Submission

F. The design-build team will be selected in a possible 2- phase approach. Phase 1 scoring will

be based on the qualifications and the exhibits/renderings submitted depicting what the

design-build team will deliver to the City, the schedule to complete the work, and past project

delivery experience.

A shortlist of the top-scoring proposals may be created from Phase 1 review.

G. Phase 2, if deemed necessary, will be interviews with the firms that pass scoring and

ranking in Phase 1. If the scoring in phase 1 warrants, a shortlist may be created. The firms

ranked highly will be invited for an interview with us. We may ask for discussion, negotiation,

or a “best and final offer” to finally decide the highest-scoring proposal.

Phase 1, Evaluation Criteria

Firm’s Stability

Experience and Qualifications

Firm’s Suitability

Firm’s Fee Proposal

Total Maximum Point Score

Maximum Points

15

30

40

15

100

Evaluation Criteria Explanations:

0-15 Points: Stability of the firm, including the firm’s corporate history, growth, resources,

form of ownership, litigation history, financials, etc.

0-30 Points: Firm’s relevant project experience and qualifications, including the demonstrated

ability of firm in effective management of construction of facilities comparable in complexity,

size, and function, for Owners such as the City of Cartersville and other similarly-structured

organizations. This includes relevant experience and qualifications of the firm’s principal

Project Executive, Project Manager, and/or Superintendents; and the demonstrated proficiency

of the firm in projects similar to this Project.

0-40 Points: Firm’s suitability to provide services for project, including the firm’s apparent fit

to the project type and/or needs of the Owner, any unique qualifications for the project, current

and projected workloads, the proximity of office to project location, and special services for

project-related concerns. The suitability and overall quality of proposed project management

plan and approach.

0-15 Points: Firm’s Fee Proposal to provide preconstruction and construction services.

Page 3 of 15

City of Cartersville

Reroute

RFP 25-019, Design/Build: Walnut Grove Trail

Scope of Work and Proposal Submission

SCOPE OF WORK:

1. General Description

The City of Cartersville is soliciting proposals from design-build firms to design and construct

the Walnut Grove Trail Reroute behind the Cartersville Water Treatment Plant. The project is

to include 8-feet wide, 5-foot thick concrete trail with approximately 2,010-feet long, along

with a footbridge across Pettit Creek. Trail will maintain a 75-foot buffer from the creek.

Footbridge will consist of 60-foot x 8-feet wide timber boardwalk with HDPE decking and

concrete abutments. Project will include all clearing, grading and finishing work with erosion

control.

Our future trail will be located in the floodplain and a bridge will be required to cross-

over a floodway. This will need to be addressed and permitted correctly. The project and

bridge installation will need to meet the requirements found in Chapter 7.5 Development

Regulations of our Municode. Article VI of this chapter is our Floodplain

Management/Flood Damage Prevention Ordinance. All items regarding the

floodplain/floodway can be found in this section. However, other items such as general

design, soil erosion and pollution control, stream buffers and post-construction

stormwater management are found in varying articles within Chapter 7.5. I think it

would be a good idea to put text that addresses that all work and design are to meet the

requirements found in Chapter 7.5 of our Municode.

For Floodway requirements with a bridge, see the section below found in Article VI:

(e) Floodway encroachments. Located within areas of special flood hazard are areas

designated as floodway. A floodway may be an extremely hazardous area due to

velocity floodwaters, debris or erosion potential. In addition, floodways must remain

free of encroachment in order to allow for the discharge of the base flood without

increased flood heights. Therefore, the following provisions shall apply:

(1) Encroachments are prohibited, including earthen fill, new construction,

substantial improvements or other development within the regulatory

floodway, except for activities specifically allowed in subsection (e)(2) below;

(2) Encroachments for bridges, culverts, roadways and utilities within the

regulatory floodway may be permitted provided it is demonstrated through

hydrologic and hydraulic analyses performed in accordance with standard

engineering practice that the encroachment will not result in any increase to the

pre-project base flood elevations, floodway elevations, or floodway widths

during the base flood discharge. A licensed professional engineer must provide

supporting technical data and certification thereof;

(3) If the applicant proposes to revise the floodway boundaries, no permit

authorizing the encroachment into or an alteration of the floodway shall be

issued by the City of Cartersville until an affirmative conditional letter of map

revision (CLOMR) is issued by FEMA or a no-rise certification is approved by

the City of Cartersville.

Page 4 of 15

City of Cartersville

Reroute

RFP 25-019, Design/Build: Walnut Grove Trail

Scope of Work and Proposal Submission

• The Walnut Grove Trail Reroute Concept Exhibit included as a separate document is only a

basic concept. The City is looking for creative means to achieve the reroute of the trail in front

of the Cartersville Water Treatment Plant property and activate the park for citizens and

visitors.

2. Public Works Construction

According to Georgia Public Works Law (O.C.G.A. § 36-91-1 et seq), public works construction

means the building, altering, repairing, improving, or demolishing of any public structure or

building or other public improvements of any kind to any public real property other than road

construction or the routine operation, repair, or maintenance of existing structures, buildings, or

real property.

a. The design-build team is responsible for obtaining all necessary and applicable permits

(City, State, Federal).

b. The work is solely within City-owned property.

3. Miscellaneous Items

• Should traffic control be necessary at any time and the should the design-build team desire

to utilize police officers as part of their traffic control, only City of Cartersville Police may be

so utilized. Contact Assistant Police Chief Terry Ellis at 770-382-2526 or 770-387-7410 or

teellis@cartersvillepolice.com with the City of Cartersville Department of Public Safety.

Page 5 of 15

Commodity Codes

• NAICS 236210Industrial Building Construction
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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