Project Information

Bid Title

HVAC Supplies - QVL

Issuing Agency

City of Tucson

Location

Arizona

Published Date

Dec 4, 2024

Closing Date

Dec 19, 2024

Government Level

State & Local

Status

Closed

Ref. #

240199

Original Source

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Bid Documents

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Project Description

Project ID: 240199

Title: HVAC Supplies - QVL

Addenda: 2

Release Date: 10/28/2024

Due Date: 12/19/2024

Post Information

Posted At:Mon, Oct 28, 2024 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Tucson (hereinafter referred to as the "City") is requesting proposals from qualified firms to provide HVAC SUPPLIES to support the daily operations of the City, primarily the Housing and Community Development Department (HCD) and the Environmental and General Services Department (EGSD) - Facilities and Communications Division (FCM).

The City’s intent is to develop a Qualified Vendor List for HVAC SUPPLIES (hereinafter referred to as the "QVL"). The QVL will be used to source various residential and commercial/industrial supplies and parts from a myriad of manufacturers and brands to support daily operations, maintenance and repair of residential housing units managed by the Housing and Community Services Department (HCD), commercial/industrial buildings managed by the Environmental and General Services Department, and to meet other City Department supply needs. Successful QVL vendors will be an authorized source for these supplies and parts.

Items to be purchased under this contract will be primarily available for pickup at the storefront by City field crews but maybe shipped/delivered FOB Destination to various Tucson Metropolitan locations. The estimated annual spend for this scope of work is $100,000.

Various funding sources will be used. Any projects utilizing HUD funding shall be subject to applicable terms and conditions included as attachments to this RFP. HUD terms and conditions listed throughout cannot be modified or negotiated. By submitting a proposal, Offeror agrees to abide by all federal terms and conditions included. Offeror’s must submit all required certificates with their proposal submittal. Failure to do so may result in rejection of proposal.

Background

The Housing and Community Development Department has over one thousand five hundred (1,500) residential housing units scattered throughout the Tucson metropolitan area and beyond. Housing units vary in size, age and occupancy with single family, condo’s, townhomes and two commercial high tower apartment complexes. How HCD acquires the items it buys is at the sole discretion of HCD and in some cases is determined by emergency or urgent repair needs. As such, the City is required to provide prompt and timely repairs to these rental units and will need access to storefront inventory in many cases. The General Services Department maintains and services over 400 buildings of various size and age.

Because of the large geographical area covered, as well as the great variety of activities that City Departments, including HCD, are engaged in, the City is seeking multiple Contractors who have a strong local presence, as well as a large and diverse inventory to fulfill their needs. Multiple contractors are required to provide adequate geographical, manufacturer and product coverage of City requirements for this scope of work. The result of this competitive process will be a qualified vendor list from which City Departments will choose their source of acquisitions.

Timeline

Release Project Date:

October 28, 2024

Pre-Proposal Meeting (Non-Mandatory):

November 5, 2024, 10:00am

MICROSOFT TEAMS VIRTUAL MEETING

Question Submission Deadline:

November 8, 2024, 12:00pm

Proposal Submission Deadline:

December 19, 2024, 2:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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