Project Information

Bid Title

Request for Qualifications - Professional Services (on-call)

Issuing Agency

Town of Chino Valley

Location

Arizona

Published Date

Dec 2, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-0022

Original Source

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Project Description

Bid Number:	2025-0022
Bid Title:	Request for Qualifications - Professional Services (on-call)
Category:	Public Works
Status:	Open

Description: The Town of Chino Valley is seeking statements of qualifications from qualified, licensed vendors interested in providing professional services for the designated areas (with examples of anticipated work types) in the following categories: Civil Engineering Water / Wastewater / Storm Drain Transportation / Traffic Cost Estimates Land Survey Plan Review Geotechnical Engineering Site Investigation / Recommendations Materials Testing / Quality Assurance / Quality Control / Special Inspection Environmental Services Electrical; SCADA Programming Architecture Landscape Architecture Services to be provided may include, but are not limited to, studies, site investigations, planning, preliminary design concepts, and development of contract documents (such as detailed plans, schedules, designs, specifications, and reports). Duties may also involve budget estimation, engineering designs, phasing, recommendations for future infrastructure needs (master plans), improvement district administration, and presentations at public meetings. All projects involving the preparation of design plans and specifications require those documents to be sealed by a professional registered in the State of Arizona. Up to three vendors from each category will be selected for inclusion on a pre-qualified vendor list. The Town will use the list to directly select vendors to provide professional services on specific project assignments on an as-needed basis. Fee proposals will be requested from selected vendors later. The Town does not guarantee that a vendor on the list will be selected for a project or awarded a contract. The Town also makes no guarantee of a specific volume of work, a total contracted amount, or that the quantity of work (whether measured monetarily or otherwise) within any project type will be spread equally, or in any specific order, or according to any other specific percentage split among the various vendors on the list. The initial term of the list will be five years, at the discretion of the Town Manager. The Town reserves the right to award a contract to multiple companies. The actual utilization of any contract will be at the sole discretion of the Town. The Town also reserves the right to cancel or otherwise nullify the list prior to the expiration date by written notice to the vendors on the list. While the Town intends to use the list whenever possible, it reserves the right to select vendors not on the list to perform professional services, and to issue separate solicitations for specific projects when it is in the Town best interest to do so. Publication Date/Time: 11/18/2025 7:00 AM Publication Information: The Daily Courier / Prescott Newspaper 11/18 - 12/30/2025 Closing Date/Time: 12/30/2025 2:00 PM Submittal Information: Town Hall, 202 N State Route 89, Chino Valley, AZ 86323 Contact Person: Steve Sullivan ssullivan@chinoaz.net 928-636-3402 Business Hours: Monday - Thursday 8am - 5pm Related Documents: RFQ On-Call List Professional Services

Attachment Preview

Town of Chino Valley

Public Works Department

Request for Statements of Qualifications

Town of Chino Valley

Public Works Department

1950 Voss Drive

Chino Valley, Arizona 86323

Solicitation Information and Schedule

Solicitation Title:

Release Date:

Advertisement Dates:

Final Date for Inquiries:

SOQ Due Date and Time:

RFQ - FY 2026 On-Call Professional Services

Tuesday, November 18, 2025

November 18th – December 05th, via Prescott Daily Courier

(newspaper)

Friday, December 12, 2025 at 5:00 p.m.

Tuesday, December 30, 2025 at 2:00 p.m.

Letters to Final Listed Firms: Thursday, January 29, 2026 (tentative)

Target Town Council Award

Date:

RFQ Administrator:

Tuesday, February 10, 2025 at 6:00 p.m.

Steve Sullivan

Assistant Engineer

ssullivan@chinoaz.net

928-636-3402

ATTENTION

• The Town reserves the right to amend the solicitation schedule as necessary.

• All times are local to Chino Valley, Arizona.

6601881.1

TOWN OF CHINO VALLEY

PUBLIC WORKS DEPARTMENT

TABLE OF CONTENTS

Section A

PART 1.

RFQ PROCESS, AWARD OF AGREEMENT

PART 2.

STATEMENT OF QUALIFICATIONS FORMAT; SCORING

PART 3.

VENDOR INFORMATION FORM

Section B

Sample On-Call Professional Services Agreement

Page

A-1

A-5

A-8

Page

B-1

6601881.1

i

SECTION A

TOWN OF CHINO VALLEY

PUBLIC WORKS DEPARTMENT

PART 1. RFQ PROCESS; AWARD OF AGREEMENT.

1.1 Purpose; Scope of Work. The Town of Chino Valley (the “Town”) is issuing this Request

for Qualifications (this “RFQ”) seeking statements of qualifications (“SOQ”) from qualified,

licensed professionals or entities (“Vendors”) interested in providing professional services for

designated projects on an as-needed basis (the “Services”), as more particularly described in the

Scope of Work attached to the sample on-call professional services agreement (the “Sample

Agreement”) included in Section B of this RFQ (the “Scope of Work”). In accordance with Chino

Valley Town Code §§ 32.01 through 32.11 (the “Procurement Policy”), the Town will accept sealed

SOQ for the Services specified in the Scope of Work in the Sample Agreement.

1.2 Preparation/Submission of SOQ. Vendors are invited to participate in the competitive

selection process for the Services outlined in this RFQ. Responding parties shall review their SOQ

submissions to ensure the following requirements are met.

A. Irregular or Non-responsive SOQ. The Town may consider as “irregular” or “non-

responsive” and reject any SOQ not prepared and submitted in accordance with this RFQ, or any

SOQ lacking sufficient information to enable the Town to make a reasonable determination of

compliance with the minimum qualifications. Unauthorized conditions, limitations, or provisions

may be cause for rejection. An SOQ may be deemed non-responsive at any time during the

evaluation process if, in the sole opinion of the Town, any of the following are true:

(1) The Vendor does not meet the minimum required skill, experience, or

requirements to perform or provide the Services.

(2)

obligations.

The Vendor has a past record of failing to fully perform or fulfill contractual

(3) The Vendor cannot demonstrate financial stability.

(4) The Vendor’s SOQ contains false, inaccurate, or misleading statements

that, in the opinion of the Town Manager or authorized designee, are intended to mislead the Town

in its evaluation of the SOQ.

B. Submittal Quantities. Interested Vendors must submit one hard copy and one

PDF copy. The PDF copy and all required forms must be in a single file on a thumb drive or

similar portable storage device. Failure to adhere to the submittal quantity criteria will result in the

SOQ being deemed non-responsive.

C. Required Submittal. The SOQ shall be a maximum of 15 pages to address the

SOQ criteria (excluding cover letter, resumes, and the Vendor Information Form, but including the

materials necessary to address Project understanding, general information, organizational chart,

photos, tables, graphs, and diagrams). The minimum allowable font for the SOQ is 11 pt, Arial or

Times New Roman. Failure to adhere to the page limit, size, and font criteria shall result in the

SOQ being deemed non-responsive. Each SOQ shall be submitted with the documents necessary

to meet all of the requirements of this solicitation, including the information required in Part 2

below and the following:

(1) Cover letter with an original signature by a person authorized to bind the

Vendor. SOQ submitted without a cover letter with an original signature by a person authorized

to bind the Vendor may be determined non-responsive.

6601881.1

A-1

SECTION A

TOWN OF CHINO VALLEY

PUBLIC WORKS DEPARTMENT

(2) Vendor Information Form, with original signature.

(3) References.

(4) Project Schedule, if required by the Town prior to the submittal deadline.

(5) Resumes, Licenses, and Certifications (if required for the Services).

received.

(6) Acknowledgment page, with an original signature, for any Addendum

D. Vendor Responsibilities. All Vendors shall (1) examine the entire RFQ, (2) seek

clarification of any item or requirement that may not be clear, (3) check all responses for accuracy

before submitting an SOQ, and (4) submit the entire SOQ by the official SOQ Due Date and Time.

A late SOQ will not be accepted. A Vendor submitting a late SOQ shall be so notified.

E. Sealed Submittals. All SOQ shall be sealed and clearly marked with “SOQ – FY

2026 On-Call Professional Services” on the lower left-hand corner of the mailing envelope. A

return address must also appear on the outside of the sealed SOQ. The Town is not responsible

for the pre-opening of, post-opening of, or the failure to open, any SOQ not properly addressed

or identified.

F. Address. All SOQ shall be directed to the following address: Town Clerk, 202 North

State Route 89, Chino Valley, Arizona 86323. SOQ must be received in the Town Clerk’s office by

the SOQ Due Date and Time indicated on the cover page of this RFQ. Telegraphic (facsimile),

electronic (e-mail), or mailgram SOQ will not be considered.

G. Amendment/Withdrawal of SOQ. At any time prior to the specified SOQ Due Date

and Time, a Vendor (or designated representative) may amend or withdraw its SOQ. Any

erasures, interlineations, or other modifications in the SOQ shall be initialed in original ink by the

authorized person signing the SOQ. Facsimile, electronic (e-mail), or mailgram SOQ amendments

or withdrawals will not be considered. No SOQ shall be altered, amended, or withdrawn after the

specified SOQ Due Date and Time.

1.3 Cost of SOQ Preparation. The Town does not reimburse the cost of developing,

presenting, or providing any response to this solicitation. An SOQ submitted for consideration

should be prepared simply and economically, providing adequate information in a straightforward

and concise manner. The Vendor is responsible for all costs incurred in responding to this RFQ.

All materials and documents submitted in response to this RFQ become the property of the Town

and will not be returned.

1.4 Inquiries.

A. Written/Verbal Inquiries. Any question related to this RFQ shall be directed only to

the RFQ Administrator whose name appears on the cover page of this RFQ. Questions shall be

submitted in writing, via e-mail, or hard copy, by the close of business on the final date for inquiries

indicated on the cover page of this RFQ. Verbal or telephone inquiries will not be answered, and

Vendors attempting to do so will be directed to submit written inquiries. Any inquiries related to

this RFQ shall refer to the title, page, and paragraph. Any Vendor found to be communicating with

any member of Town staff about this solicitation shall be prohibited from submitting an SOQ, or if

an SOQ is received, such SOQ shall be deemed non-responsive.

6601881.1

A-2

SECTION A

TOWN OF CHINO VALLEY

PUBLIC WORKS DEPARTMENT

B. Inquiries Answered. All inquiries must be directed to the RFQ Administrator in

writing as described in Subsection 1.4(A) above. Verbal or telephone inquiries will not be

answered, and Vendors attempting to do so will be directed to submit written inquiries. The RFQ

Administrator shall provide a compilation of all written questions, along with official answers, which

will be made available on the Town’s website at https://www.chinoaz.net/Bids.aspx. The RFQ

Administrator shall endeavor to post the compilation not later than five days after the inquiry

deadline.

C. Pre-Submittal Conference. A Pre-Submittal Conference may be held. If scheduled,

the date and time of this conference will be indicated on the cover page of this RFQ. If the Pre-

Submittal Conference is designated as mandatory, failure to attend shall render the absent

Vendor’s SOQ non-responsive. Vendors are strongly encouraged to attend the Pre-Submittal

Conference, even if designated as non-mandatory. The purpose of this conference will be to clarify

the contents of this RFQ to prevent any misunderstanding of the Town’s requirements. Any doubt

as to the requirements of this RFQ or any apparent omission or discrepancy should be presented

to the Town at this conference. The Town may issue a written addendum to this RFQ. Oral

statements or instructions are provided for informational purposes only and do not become a part

of this RFQ. Any change to the RFQ shall be made in the form of an addendum.

1.5 Addenda. Any addendum issued as a result of any change in this RFQ shall become part

of the RFQ and must be acknowledged in the SOQ submittal. Failure to indicate receipt of the

addendum will result in the SOQ being rejected as non-responsive. It shall be the Vendor’s

responsibility to check for any addenda issued in response to this RFQ. Any addendum issued by

the Town with respect to this RFQ will be posted on the Town’s procurement website at

https://www.chinoaz.net/Bids.aspx.

1.6 Public Record. All SOQ shall become the property of the Town and shall become a matter

of public record available for review, after the award notification, in accordance with the Town’s

Procurement Policy.

1.7 Confidential Information. If a Vendor believes that an SOQ or protest contains information

that should be withheld from the public record, the Vendor shall include in the submission a

statement advising the RFQ Administrator of this fact, and the information shall be clearly

identified. The information identified by the Vendor as confidential shall not be disclosed until the

Town Manager, or authorized designee, makes a written determination. The Town Manager, or

authorized designee, shall review the statement and information with the Town Attorney and shall

determine in writing whether the information shall be withheld. If the Town Attorney determines

that it is proper to disclose the information, the RFQ Administrator shall inform the Vendor in

writing of such determination.

1.8 Vendor Licensing and Registration. Prior to the award of the Agreement, the successful

Vendor shall be registered with the Arizona Corporation Commission and authorized to do

business in Arizona. The Vendor shall provide licensure information with the SOQ. Corporations

and limited liability companies shall be able to provide a Certificate of Good Standing from the

Arizona Corporation Commission.

1.9 Certification. By submitting an SOQ, the Vendor certifies:

A. No Collusion. The submission of the SOQ did not involve collusion or other anti-

competitive practices.

6601881.1

A-3

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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