Project Information

Bid Title

REQUEST FOR QUALIFICATION CONTRACTORS FOR AERIAL IMAGERY QUALITY CONTROL SURVEYS

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 11, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

Doc2247691439

Original Source

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Project Description

Solicitation Number:	Doc2247691439
Project Title:	REQUEST FOR QUALIFICATION CONTRACTORS FOR AERIAL IMAGERY QUALITY CONTROL SURVEYS
Description:	The North Carolina Geodetic Survey (NCGS), which is administratively located in the Department of Public Safety/North Carolina Emergency Management/ Hazard Mitigation Program Support intends to award multiple Qualifications-Based Selection (QBS) contracts to qualified private surveying firms (henceforth referred to as the “Vendor”) for the purpose of performing aerial imagery quality control (QC) surveys utilizing Global Navigation Satellite System (GNSS) and traditional survey methods to support the Statewide Digital Ortho imagery Project.
Opening Date:	6/25/2026 2:00 PM
Posted Date:	6/12/2026
Status:	Open
Department:	DEPARTMENT OF PUBLIC SAFETY

Solicitation Number * Doc2247691439	Department DEPARTMENT OF PUBLIC SAFETY	Status Reason Open
Opening Date 2026-06-25T14:00:00.0000000	Posted Date * 2026-06-11T19:17:07.0000000Z	Primary Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tim Pendergrass
Description The North Carolina Geodetic Survey (NCGS), which is administratively located in the Department of Public Safety/North Carolina Emergency Management/ Hazard Mitigation Program Support intends to award multiple Qualifications-Based Selection (QBS) contracts to qualified private surveying firms (henceforth referred to as the “Vendor”) for the purpose of performing aerial imagery quality control (QC) surveys utilizing Global Navigation Satellite System (GNSS) and traditional survey methods to support the Statewide Digital Ortho imagery Project.

Attachment Preview

STATE OF NORTH CAROLINA

DEPARTMENT OF PUBLIC SAFETY

EMERGENCY MANAGEMENT – Hazard Mitigation Program Support

North Carolina Geodetic Survey (NCEM-HMPS-NCGS)

REQUEST FOR QUALIFICATION (RFQ):

CONTRACTORS FOR

AERIAL IMAGERY QUALITY CONTROL SURVEYS

Request for Qualifications Applications No: 19-RFQ-2247691426-PTW

Date of Issue: June 11, 2026

Proposal Opening Date: June 25, 2026

At 2:00 PM ET

Direct all inquiries concerning this RFQ to:

Tim Pendergrass

Procurement Specialist III

STATE OF NORTH CAROLINA

Request for Qualification #

19-RFQ-2247691426-PTW

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page

will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for

public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered vendor in good

standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a

vendor number, register at (click on link) Home · eVP

Ver: 04/2026

Proposal Number: 19-RFQ-2247691426-PTW

Vendor: __________________________________________

STATE OF NORTH CAROLINA

DEPARTMENT OF PUBLIC SAFETY

Refer ALL Inquiries regarding this RFQ to the

procurement lead through the Message Board in

the Sourcing Tool. See section 2.6 for details:

Using Agency: NCDPS & NC Emergency

Management

Requisition No.: RQ281578

Request for Qualification #: 19-RFQ-2247691426-PTW

Proposals will be publicly opened: June 25, 2026, at 2:00pm, ET

Meeting ID: 248 023 748 201 964

Passcode: K8CE6VH3

Commodity No. and Description: 821316 Aerial Surveys & Mapping

EXECUTION

In compliance with this Request for Qualifications (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the RFQ, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall

not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

Ver: 04/2026

1

Proposal Number: 19-RFQ-2247691426-PTW

Vendor: __________________________________________

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending

upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of NC Department of Public Safety)

Ver: 04/2026

2

Proposal Number: 19-RFQ-2247691426-PTW

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

1.1 PROGRAM STATUS (Deliverables).......................................................................................6

1.2 CONTRACT TERM..................................................................................................................6

2.0 GENERAL INFORMATION.......................................................................................................6

2.1 REQUEST FOR QUALIFCATION DOCUMENT ......................................................................6

2.2 E-PROCUREMENT FEE .........................................................................................................6

2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS...............................7

2.4 RFQ SCHEDULE.....................................................................................................................7

2.5 RFQ QUESTIONS ...................................................................................................................8

2.6 LETTER OF QUALIFICATIONS SUBMITTAL.........................................................................8

2.7 PROPOSAL CONTENTS ........................................................................................................9

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS...........................................................10

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.....................................11

3.1 METHOD OF AWARD...........................................................................................................11

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......11

3.3 PROPOSAL EVALUATION PROCESS.................................................................................12

3.4 EVALUATION CRITERIA ......................................................................................................12

3.5 EVALUATION METHOD .......................................................................................................13

3.6 INTERPRETATION OF TERMS AND PHRASES..................................................................14

4.0 REQUIREMENTS ...................................................................................................................14

4.1 INVOICES..............................................................................................................................14

4.2 FINANCIAL STABILITY ........................................................................................................14

4.3 HUB PARTICIPATION ..........................................................................................................15

4.4 VENDOR EXPERIENCE........................................................................................................15

4.5 REFERENCES ......................................................................................................................15

4.6 BACKGROUND CHECKS.....................................................................................................15

4.7 PERSONNEL.........................................................................................................................16

4.8 VENDOR’S REPRESENTATIONS ........................................................................................16

4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATIONS......Error! Bookmark not defined.

5.0 SCOPE OF QUALIFICATIONS...............................................................................................17

5.1 SCOPE OF SERVICES .........................................................................................................17

5.2 DELIVERY ORDERS AND REPORTING ..............................................................................17

5.3 DIGITAL DATA......................................................................................................................18

Ver: 04/2026

3

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541370Surveying and Mapping (except Geophysical) Services
• NAICS 541922Commercial Photography

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