Project Information

Bid Title

RFQ 2615 - Medium and Heavy-Duty Trucks

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

Feb 25, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

current rfqs	due date	for bid package please contact
RFQ 2615 - Medium and Heavy-Duty Trucks	March 25, 2026	Melbourne Go 510-287-2017 melbourne.go@ebmud.com

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2615

for

MEDIUM AND HEAVY-DUTY TRUCKS

Contact Person: Melbourne Go

Phone Number: 510-287-2017

E-mail Address: melbourne.go@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

by

2:00 p.m.

on

March 25, 2026

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below must be received no later than 2:00 p.m. on the bid due date.

RESPONSE DELIVERED BY SERVICE

(UPS, FedEx, DHL, etc., during

business hours: 8:00 AM – 3:30

PM only) to:

RESPONSE DELIVERED BY MAIL

(U.S. Postal Service) to:

EBMUD–Purchasing Division

RFQ# 2615 - MEDIUM AND

HEAVY-DUTY TRUCKS

375 11th Street

Oakland, CA 94607

EBMUD–Purchasing Division

RFQ# 2615 - MEDIUM AND

HEAVY-DUTY TRUCKS

P.O. Box 24055

Oakland, CA 94623

RESPONSE HAND-DELIVERED

(during business hours: 8:00

AM – 4:00 PM only)

EBMUD–Purchasing Division

RFQ# 2615 - MEDIUM AND

HEAVY-DUTY TRUCKS

Purchasing Office

375-11TH Street, 1st Floor

Oakland, CA 94607

REV:9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2615

for

MEDIUM AND HEAVY-DUTY TRUCKS

TABLE OF CONTENTS

I. STATEMENT OF WORK ...................................................................................................... 3

A. SCOPE ............................................................................................................................. 3

B. BIDDER QUALIFICATIONS ............................................................................................... 3

C. SPECIFIC REQUIREMENTS ............................................................................................... 3

D. SPECIFICATIONS.............................................................................................................. 4

E. INSPECTION .................................................................................................................... 4

F. DELIVERY REQUIREMENTS.............................................................................................. 4

G. PARTS BOOKS, SERVICE MANUALS, AND OPERATION INSTRUCTIONS ........................... 4

H. COMPLIANCE .................................................................................................................. 5

I. SERVICE .......................................................................................................................... 5

J. CONTRACTOR WARRANTY REPAIR REQUIREMENTS ...................................................... 5

K. VEHICLE LICENSING ........................................................................................................ 6

L. TRAINING........................................................................................................................ 6

M. ONLINE PARTS ORDERING REQUIREMENT ..................................................................... 6

N. FAILURE TO MEET SPECIFICATIONS ................................................................................ 6

II. CALENDAR OF EVENTS ...................................................................................................... 7

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ........................................................... 7

A. RFQ ACCEPTANCE AND AWARD ..................................................................................... 7

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS................ 8

C. PRICING .......................................................................................................................... 9

D. NOTICE OF INTENT TO AWARD AND PROTESTS............................................................. 9

E. METHOD OF ORDERING ............................................................................................... 10

F. TERM / TERMINATION / RENEWAL .............................................................................. 11

G. WARRANTY................................................................................................................... 11

H. INVOICING .................................................................................................................... 12

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ..................................... 12

A. DISTRICT CONTACTS ..................................................................................................... 12

B. SUBMITTAL OF RFQ RESPONSE .................................................................................... 13

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – SPECIFICATIONS FOR MEDIUM AND HEAVY-DUTY TRUCKS

REV:9/23/25

MEDIUM AND HEAVY-DUTY TRUCKS

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe requirement to

manufacture, furnish, and deliver miscellaneous medium and heavy truck equipment to

the District’s Heavy Equipment Garage at 1199 – 21st Street, Oakland, California, as

needed and as ordered by the District.

East Bay Municipal Utility District (District) intends to award a three-year contract with

two (2) options to renew for one-year period(s) to the lowest cost bidder(s) whose

response conforms to this RFQ and meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing construction or commercial truck

equipment for at least three (3) years.

b. Bidder shall be an authorized manufacturer, dealer, or provider.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. SPECIFIC REQUIREMENTS

1. All products shall be in new and unused condition and shall be of the most

current and up-to-date model.

2. Under this RFQ it is required that the equipment be furnished and delivered

F.O.B. to the District's Heavy Equipment Garage, 1199 - 21st Street, Oakland,

California

3. All Vehicles sold to the District shall comply with all applicable motor vehicle rules

and regulations within the State of California, including but not limited to the

requirements of the California Vehicle Code (CVC), California Code of

Regulations-Title 13, and Code of Federal Regulations-Title 49. Vehicles shall

comply with all Federal and State rules, regulations, and safety standards which

were in effect at the date of delivery to the District, and which are applicable to

the District’s planned usage as stated in this RFQ. Unless otherwise noted in this

RFQ, all vehicles shall meet the 50-State emissions requirements that allow the

resale of these vehicles to the general public as originally equipped.

RFQ No. 2615

Page 3

MEDIUM AND HEAVY-DUTY TRUCKS

D. SPECIFICATIONS

Please refer to EXHIBIT E - SPECIFICATIONS FOR MEDIUM AND HEAVY-DUTY TRUCKS.

E. INSPECTION

Equipment will be inspected by the District at the dealer/ manufacturers place of

business for proper functioning of all equipment and systems, workmanship,

appearance, and conformance to the specifications prior to delivery. The Dealer is to

contact Scott Busch (scott.busch@ebmud.com) at (510) 287-1392 or Steve Kekki

(steve.kekki@ebmud.com) at (510) 287-0878 to arrange for inspection.

The District reserves the right-of-access to the Contractor’s facility to verify conformance

to this specification at the District’s expense.

F. DELIVERY REQUIREMENTS

The District's Heavy Equipment Garage, 1199 – 21st Street, Oakland, California 94607,

can receive the units between 8:00 a.m. and 2:00 p.m., Mondays through Fridays except

for District holidays. Precise delivery schedules are to be arranged by contacting Scott

Busch (scott.busch@ebmud.com) at (510) 287-1392 or Steve Kekki

(steve.kekki@ebmud.com) at (510) 287-0878.

The following documents shall be delivered to the Equipment Supervisor at the time the

equipment is delivered.

1. One complete set of operating instructions, parts book, warranties, and service

repair manuals shall be furnished at the time the new equipment is delivered. If

the parts book, warranties and service manuals are only available in an electronic

format, then electronic copies are acceptable to meet the requirement.

2. Completed and signed pre-delivery checklist

3. Line setting ticket

4. Dealer’s report of sale

5. Certificate of Compliance for Bridge Formula and 49 CFR, DOT (incomplete and

complete vehicle)

6. Certified weigh master’s certificate of Completed Vehicle

G. PARTS BOOKS, SERVICE MANUALS, AND OPERATION INSTRUCTIONS

One complete set of operating instructions, parts book, warranties, and service repair

manuals shall be furnished at the time the new equipment is delivered. If the parts

book, warranties and service manuals are only available in an electronic format, then

electronic copies are acceptable to meet the requirement. If the parts book, warranties

and service manuals are only available as a web-based service, then a

RFQ No. 2615

Page 4

MEDIUM AND HEAVY-DUTY TRUCKS

subscription/password access is required for the useful life of the vehicle. NO

EXCEPTIONS. PAYMENT WILL NOT BE MADE UNLESS MANUALS ARE RECEIVED.

H. COMPLIANCE

The equipment furnished must conform with any applicable Safety Orders of the

California Division of Industrial Safety, must be equipped with all legal equipment

required by the State of California Vehicle Code, and must also comply with any

applicable federal, state, and local laws and regulations concerning vehicular equipment

in effect on the date of the bid opening, including but not limited to the following:

1. Department of Transportation, Federal Highway Administration, 49 CFR Motor

Carrier Safety Regulations and Standards

2. Federal Motor Vehicle Safety Regulations and Standards

3. U.S. Environmental Protection Agency

4. Federal Energy Administration

5. California Air Resources Board Regulations

6. California Vehicle Code

7. California Code of Regulations, Title 13, Motor Vehicles.

8. California Code of Regulations (California Administrative Code, Title 13)

(Government Industrial Safety Orders, Title 8)

I. SERVICE

a. The successful bidder must provide service and warranty repair availability within

fifty (50) road miles or one (1) hour from 1199 21st Street in Oakland, California.

The successful bidder must also demonstrate a full-service parts and repair facility

for their product.

b. Prior to delivery, the equipment shall receive the manufacturer’s standard pre-

delivery service, and the equipment shall be tested and functionally ready to

operate.

J. CONTRACTOR WARRANTY REPAIR REQUIREMENTS

Equipment under warranty shall be repaired and returned within five (5) working days or

a replacement unit acceptable to the District shall be provided to the District on the

sixth day and thereafter until the original unit is returned to District service. Cost

associated with the replacement unit shall be the responsibility of the Contractor. In

addition, any unit out of service for warranty repair in excess of fifteen (15) working

days in a calendar year shall be replaced with a unit acceptable to the District

commencing on the sixteenth day and everyday thereafter at the expense of the

Contractor.

RFQ No. 2615

Page 5

Commodity Codes

• NAICS 336120Heavy Duty Truck Manufacturing

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