Project Information

Bid Title

Food Services

Issuing Agency

Alabama School of Math and Science

Location

Alabama

Published Date

Mar 23, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Food Services

Posted March 23, 2026

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Request for Proposal to Provide

Food Service at the

Alabama School of Mathematics and Science

1255 Dauphin Street

Mobile, AL 36604

March 23, 2026

Alabama School of Mathematics and Science

Request for Proposal Instructions to Bidders

Purpose of RFP

The Alabama School of Mathematics and Science is seeking proposals from food service Contractors to provide

daily food service to approximately 300 community members. The Contractor will utilize the school’s cafeteria

and equipment located in the cafeteria.

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Contract Term

This will be a two (2) school year contract. The school year begins on or about the second week in

August and ends on or about the last week in May.

Key Dates for RFP

Monday

March 23, 2026

Thursday April 2, 2026

Thursday April 30, 2026

Thursday April 30, 2026

Thursday May 07, 2026

Monday

August 01, 2026

3:00 p.m.

2:00 p.m.

2:00 p.m.

2:05 p.m.

4:00 p.m.

7:00 a.m.

Release of RFP

Contractors may tour the cafeteria facilities

Deadline for Proposals

Proposals opened in ASMS Coffee House

Award will be made, and contractors notified

Contractor gains access to cafeteria facilities

Submittal of Proposals

Proposals should be submitted in a sealed envelope or box and contain the person’s name and

company name submitting the bid with full address and contact information. Proposals must be signed.

Pricing

The following should be listed and flagged in the proposal to find easily as pricing will be announced

when each bid proposal is opened:

• Cost of food services per meal per day per community member.

• Cost of individual meals for employees and visitors.

Contacts

Kristyn Robinson, Director of Human Resources and Operations for general questions regarding the

RFP, krrobinson@asms.net, or write using the School’s address.

I. GENERAL INFORMATION

Purpose and Mission of the Alabama School of Mathematics and Science

The Alabama School of Mathematics and Science’s mission is to provide academically motivated

Alabama students with exceptional preparation in the fields of math and science, empowering them to

improve their community, state, and nation.

The Alabama School of Mathematics and Science is a residential public high school. The Alabama

School of Mathematics and Science (hereinafter referred to as “the School”) will service sophomores,

juniors, and seniors from across the State.

a. Goals for food service

It is essential that the School’s food service program be of the highest quality and become part of the

educational services of the School. It is important that professional, corporate support be available in

the contractual relationship and that the Contractor pay special attention to the following:

1. Attainment of the highest quality dietary operation at a reasonable cost to the School.

2. Assurance of top-level management on-site.

3. Excellent food services targeted to adolescents and students with special dietary concerns.

4. Assurance of the highest degree of sanitation standards.

5. Creativity in design and implementation of an attractive food service facility.

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6. Development of complementary educational tools, information, and procedures to help students

improve their diet, food consumption, and table manners.

7. Keep the school community informed of menus and activities by the provider.

8. Select and retain qualified personnel.

b. Award Process

It is the intent of the School to contract for food services. The School reserves the right to accept or

reject any proposal that may be submitted for consideration. The award will be made by the School to

the Contractor who is deemed to be the most capable of meeting the needs and objectives of the

School. Determination will be made on the Contractor’s professional reputation, operational stability,

price, variety, creativity, food standards, and demonstrated ability to operate the food service under the

highest of sanitary standards.

The request for proposal creates no obligation or liability on the part of the School to award a contract.

The School may change or cancel this request for proposal at any time. Adequate notice of a change or

cancellation will be given to each Contractor.

II. GENERAL REQUIREMENTS

An original proposal must be delivered to Kristyn Robinson, Alabama School of Mathematics and

Science, 1255 Dauphin Street, Mobile, Alabama 36604 no later than 2:00 p.m. on Thursday, April 30,

2026. No proposal will be accepted for consideration after this date and time.

The award will be made on Thursday, May 7, 2024. All questions concerning the process should be

directed to Kristyn Robinson in writing, krrobinson@asms.net.

Interested Contractors are invited to tour and inspect School facilities. This visit is scheduled Thursday,

April 2, 2026, at 2:00 p.m. Questions regarding the facilities should be directed to the Maintenance

Supervisor, James Bunch, jbunch@asms.net.

III. PERSONNEL

The Contractor will be responsible for all required labor and management personnel. Contractors must

be able to provide qualified/trained staff custom-matched to job requirement based on the following

factors: appraisal of their skill; their references; degree/certification; successfully passing a fingerprint

and background check. As a residential high school of minors all personnel should successfully

complete a background check at the Contractor’s expense.

The Contractor will provide enough full-time food service managers/supervisors to provide adequate

supervision seven days a week. The School reserves the right to approve any full-time food manager

proposed by the Contractor before or after the contract becomes effective. A representative of the

Contractor other than the above managers/supervisors will visit the facility periodically for general

supervision purposes.

The School may require the Contractor to remove any employee it deems incompetent, careless,

insubordinate, or otherwise objectionable, or whose continued employment is deemed by the School to

be contrary to the School’s interest. Such requirement will be made in writing by the School to the

Contractor.

The Contractor, at its own expense, will be required to outfit all employees in proper, mutually

acceptable, food service uniforms. All employees must always wear visible identification.

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Contractor’s employees will strictly adhere to School regulations, especially regarding personal

behavior. No employee of the Contractor will use tobacco products, drugs, alcohol, or bring weapons

on the campus. Any employee of the Contractor found to be in violation of these regulations shall not

be allowed to work on the ASMS campus.

In connection with the performance of work under this contract, the Contractor agrees not to

discriminate against employees or applicants for employment because of age, race, religion, color,

handicaps, sex, physical condition, developmental disability, or national origin. The Contractor agrees

further to post in conspicuous places, available for employees and applicants for employment, notices

to be provided by the Contractor setting forth the provisions of the nondiscrimination clause.

The Contractor will assume full responsibility for the payment of all State and Federal taxes for

unemployment insurance, pensions, or other Social Security legislation for all its employees engaged in

the performance of the agreement. The Contractor will, at its own expense, secure Workers’

Compensation Insurance for the benefit of the personnel employed by it in the operation of the food

service program and keep said insurance during the term of the contract.

IV. INSURANCE/LICENSES

The Contractor will furnish the School with a certificate and form acceptable to the School certifying that

the Contractor carries worker’s compensation, comprehensive, including products, bodily injury and

property damage, liability insurance as follows:

Commercial General Liability

General Aggregate

Personal ADV Injury

Products Comp/Of AGG

Each Occurrence

Fire Damage

Med Expense

Automobile Liability

Combined Single Limit

Workers’ Compensation and Employer’s Liability

Statutory Limits

$1,000,000

$1,000,000

$1,000,000

$1,000,000

$100,000

$30,000

$1,000,000

$500,000

Also, Holder is named as additional insured as respects general liability and automobile liability and is

granted waiver of the right of subrogation as respecting workers’ compensation coverage.

The Contractor is required to obtain all licenses needed to perform responsibilities and comply with

Federal and State laws and ordinances relating to the requirements for this contract.

V. CONTRACT TERMS

a. Signatures

The awarded contract will become effective upon proper signature authority affixed on the contract

by the School and the Contractor, and subsequent approval by the Governor of the State of

Alabama.

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b. Contract length

The contract term is two (2) years.

c. Subcontractors

Any contract that may be awarded will not be subcontracted or assigned without prior written

permission of the School.

d. Termination clause

It is agreed that the terms and conditions contained herein shall not be constituted as a debt of the

State of Alabama in violation of Article 11, Section 213 of the Constitution of Alabama, 1901, as

amended by Amendment Number 26. It is further agreed that if any provision of this contract shall

contravene any statute or Constitutional provision or amendment, either now in effect or which may,

during this contract, be enacted, then that conflicting provision in the contract shall be deemed null

and void. The contractor’s sole remedy for the settlement of any and all disputes arising under the

terms of this agreement shall be limited to the filing of a claim with the Board of Adjustments of the

State of Alabama. In the event of the proration of the fund from which payment under this contract

is to be made, the contract will be subject to termination. The School may terminate the contract for

negligent activities of the Contractor, including but not limited to the quality of food preparation,

failure to maintain high sanitation standards, failure to maintain high image standards and public

relations with the School, and failure to maintain the terms of the contract. The Contractor will,

within 10 days of receipt of notice, cause all neglectful acts to cease and will in writing certify to the

School that corrections or adjustments have been made that caused such acts. Failure to correct

negligent acts will constitute reason for immediate termination of the food service contract by the

School. Notwithstanding these provisions, either party may cancel this agreement with 60 days

written notice.

e. Facilities and equipment usage

Food service under the specifications of the contract will include the exclusive operation of the

cafeteria. The School permits the Contractor to use such spaces as necessary to carry out the

terms of this contract. Such spaces are defined by the School as areas for food service equipment,

related auxiliary equipment, and limited supplies. Subsequent modification of space needs will be

subject to mutual agreement. The Contractor will effectively manage energy conservation in all food

operations. The Contractor will be responsible for keeping all areas clean and hygienic. The School

reserves the right to use its dining room and food facility space other than mealtime for special

activities and/or meetings. The use of this space will be handled in a way so that no cost is incurred

by the Contractor. The Contractor will serve food on non-disposable dishes and use non-disposable

cutlery at all times during regular dining. Disposable containers and cutlery will be utilized as

necessary for special events and will be available by request for carry-out. School-owned

equipment will not be removed from the premises for any purpose without prior approval by the

School.

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Commodity Codes

• NAICS 722310Food Service Contractors

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